TABLE OF CONTENTS


Overview of the Collection

Historical Note

Scope and Content

Arrangement

Restrictions

Index Terms

Container List

Series 1. Superintendents 1867-1982

Series 2. Trustees 1866-1961

Series 3. Fiscal 1889-1943

Series 4. Personnel 1874-1941

Series 5. Patients 1868-1984

Series 6. Medical Staff Records 1901-1991

Series 7. School of Nursing 1904-1939

Series 8. Miscellaneous 1889-1976

Series 9. Photographs 1914-1967


RG 021:001, Connecticut Valley Hospital

Inventory of Records

Finding aid prepared by Connecticut State Library staff.

Copyright © 2009 by the Connecticut State Library


Overview of the Collection

Repository: Connecticut State Library
Creator: Connecticut Valley Hospital
Title: Connecticut Valley Hospital records
Dates: 1866-1991
Quantity: 282.75 cubic feet
Abstract: Connecticut Valley Hospital opened in 1867 as the General Hospital for Insane of the State of Connecticut and continues to operate. It accepted patients from Fairfield Hills Hospital and Norwich State Hospitals upon the closures of those facilities in 1995 and 1996 respectively. Includes records from superintendents, trustees, fiscal, personnel, patients, medical staff and School of Nursing.
Identification: RG021_001
Accession: Multiple
Language: The records are in English.

Historical Note

On June 20, 1867 the cornerstone was laid in Middletown for the General Hospital for Insane of the State of Connecticut. The name was changed to Connecticut Hospital for the Insane in 1874. By 1879 it was referred to as Connecticut State Hospital. The hospital was administratively transferred to the new Dept. of Mental Health on October 1, 1953. In October 1961, the name was changed to Connecticut Valley Hospital. It accepted patients from Fairfield Hills Hospital and Norwich State Hospitals upon the closures of those facilities in 1995 and 1996 respectively.

See also the Connecticut Valley Hospital Agency History.

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Scope and Content

Series 1. Superintendent, 1867-1982, includes scrapbooks, 1867-1957; Speeches and publications of Dr. Edgar C. Yerbury, 1939-1956; Reports and investigations, 1898-1949; Office files, 1911-1933; Annual reports, 1948-1982; and Files compiled for historical research about the hospital.

Series 2. Trustees, 1866-1961, includes Board meeting minutes, 1866-1961; Executive Committee minutes, 1943-1961; and Building Committee minutes, 1884-1924; and Reports of Visiting Committee, 1913-1952.

Series 3. Fiscal, 1899-1943, includes Finance Committee minutes, 1901-1943; Treasurer day books, 1889-1923; a Ledger of indigents and privates, 1906-1912; and an Employee payroll book, 1913-1917.

Series 4. Personnel, 1874-1941, includes Records of application and service, 1881-1900; Index of employees, 1884-1915; Employee payroll and service records, 1874-1915; Employee biographies, 1921-1944; and Biographies of nurses hired, 1908-1926.

Series 5. Patients, 1868-1964, includes Indexes; Patient files, 1962-1965; Commitment papers, 1874-1916; Admissions and discharges, 1868-1984; Case history books, 1873-1915 (not all volumes present).

Series 6. Medical Staff Records, 1901-1991, includes Minutes of staff meetings, 1901-1917; Lists of operations, 1917-1951; Lists of lobotomy operations, 1946-1951; Admissions, 1959-1968; Day books, 1951-1954; Journals, 1951-1954; a Morgue book, 1972-1991; and a volume that lists children admitted and discharged, 1960-1972.

Series 7. School of Nursing, 1904-1939, includes gradutate nurses record.

Series 8. Miscellaneous, 1889-1976, includes a log of letters written, 1889-1891; some historical documents and other items.

Series 9. Photographs, 1914-1967.

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Arrangement

Arranged into nine series: Superintendents, 1867-1982; Trustees, 1866-1961; Fiscal, 1889-1943; Personnel, 1874-1941; Patients, 1868-1984; Medical Staff Records, 1901-1991; School of Nursing, 1904-1939; Miscellaneous, 1889-1976; and Photographs, 1914-1967.

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Restrictions

Restrictions on Access

New Exemption: Public Act 11-242, section 37 amends subsection (b) (10) of Conn. Gen. Stat. sec. 1-210 and adds to the exemptions of the Freedom of Information Act any records created as a result of a doctor-patient or a therapist-patient relationship. This closure applies to all records listed below as Restricted.

Patients: Files continue to be made available to patients themselves upon reliable proof of identification which may be a current copy of a Connecticut driver's license with a photograph or current credit card with the patient's name on it.

Families: Section 52-140c of the Connecticut General Statutes allows "next of kin" the right to view records of a deceased patient who was also a relative.

Relatives of deceased patients should e-mail or send a letter to the State Archivist Mark Jones with the following information:

- Full name of the patient.
- Approximate years patient was treated at the hospital.
- Name, e-mail, and telephone of the requestor.

The State Archives will search for the folder and will report the results of the search to the requestor. If a file is found and the requestor wants to view or receive copies of the file, the following information must first be presented to the State Archivist:

- Proof of identity through a copy of a current Connecticut driver's license with a photograph or a copy of a current credit card with the requestor's name on it.
- Proof that the patient is deceased through a copy of a death certificate or obituary.
- Proof that the requestor is a "next of kin" to the deceased patient through a copy of a birth certificate, obituary with the name of the requestor mentioned as a survivor, or a signed and dated notarized statement of relationship to the patient.

Other Parties: According to the new exemption, medical records are closed to other parties.

Record Series Listed Below: Records listed below labeled as non-restricted or unrestricted are open to all researchers who have read the rules of use and signed the registration forms. Since these records are stored off site, they may not be available on the same day.

See the Rules and Procedures for Researchers Using Archival Records and Secured Collections policy.

Restrictions on Use

See the Reproduction and Publications of State Library Collections policy.

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Index Terms

Organizations:

Connecticut Hospital for the Insane
Connecticut State Hospital
Connecticut Valley Hospital

Subjects:

Mental health facilities -- Connecticut
Psychiatric hospitals -- Connecticut

Document Types:

Correspondence
Daybooks
Ledgers
Medical records
Minutes
Personnel records
Photographs

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Container List

Series 1. Superintendents, 1867-1982
Box Folder
Accession: 1990-018
Scrapbooks
UNRESTRICTED
Several of the older scrapbooks are in very fragile condition. A use copy has been made for researchers to use.
The final two scrapbooks contain articles on psychiatry and psychiatric hospitals from national magazines.
circa 1867-1896 1
circa 1875-1897 2
1920-1945 3
1945-1946
1946-1955 4
1955-1958
1958-1960 5
1954-1959 6
1956-1957
Speeches and publications of Dr. Edgar C. Yerbury, 1939-1956 7
UNRESTRICTED
Reports and investigations, 1898-1949 8
UNRESTRICTED
Disarranged files compiled for historical research about the hospital 9-10
RESTRICTED
See under "Miscellaneous" Selected Historical Documents. May include Attorney General Opinions pertaining to individual patients.
Accession: 2010-010
Office files, 1911-1933
UNRESTRICTED
Alcohol, 1921-1933 1 1-5
Annex alteration account, 1921 6
Bathroom sections
North, south and middle hospitals, 1926-1929 7-8
North wing (main) and north hospital, 1929-1930 9
North wing - main building, 1931 10
Boilers, generators, stokes, filters, meters, switchboard, pumps, 1922-1929 11
Chlorine apparatus, 1913-1915 12
Civil Code Committee, 1920-1921 13
Civil service, 1909-1921 14
Compensation, Workmen's, 1919-1933 15-18
Department of Health, State, 1924-1930 19-20
Engineers and consulting engineers, 1916-1919 21
Fire protection 2
Fire prevention inspection reports and fire drill reports, 1920-1927 1
Equipment, etc., 1912-1925 2-3
Sprinkler system, 1920-1923 4
Information - Questionnaires, etc., 1911-1931 5-9
Johnson & Burns, Inc., Architects, 1911-1918 10
Legislative matters, 1919-1921 11
Mental hygiene, 1924-1929 12
Nurse's home, 1923 13
Priority correspondence, 1918 14
Public health service, 1919-1920 15
Reception hospital: Construction, etc., 1919-1924 16-17
Soldiers, 1918-1929 18-20
Supplies, Surplus Army, 1919 21
Training school for nurses, 1917-1929 22
Venturi meter, 1913 23
Window guards, 1920-1926 24
Annual reports, 1948-1962, 1971-1982 3
UNRESTRICTED
Series 2. Trustees, 1866-1961, Accession: 1990-018
RESTRICTED
Minutes of Board Meetings
1866 July 6 - 1913 April 9 1
1913 July 9 - 1920 April 14 2
1920 July 14 - 1946 June 3
1946 July 10 - 1961 April 26 3
Minutes of Executive Committee
1943 April 21 - 1954 May 20 4
1954 July 21 - 1961 May 17 5
Minutes of Building Committee
1884 May 19 - 1896 August 26 6
1922 April 17 - 1924 March 27
Reports of Visiting Committee, 1913-1952
Series 3. Fiscal, 1889-1943, Accession: 1990-018
RESTRICTED
Minutes of Finance Committee meetings
1901 October 5 - 1911 October 4 1
1911 November 8 - 1918 June 25 2
1918 July 3 - 1923 July 6 3
1923 August 6 - 1929 October 4 4
1929 November 18 - 1943 March 10 5
Treasurer's day books
1889 September 3 - 1891 January 26 6
1918 March - 1923 May 7
Ledger of indigents and privates, 1906 August 21 - 1912 March 31 8
Employee payroll book, 1913 November - 1917 July 9
Series 4. Personnel, 1874-1941, Accession: 1990-018
UNRESTRICTED
As titles of records suggests, several of these materials overlap others, but staff was not able to determine the reason for this.
Record of applications and service, 1881 March 21 - 1885 July 8 1
Includes a record of discharges described as a "Black List," 1884 - 1915.
Index of Employees, 1884-1915
Record of application for employment, 1896 May 15 - 1900 October 5
Employee payroll and service records, 1894-1914, 5 volumes and 1 folder 2
Employee service records, 1874-1915, 2 volumes and 1 folder 3
Employee service records, 1874-1914, 2 volumes and 1 folder 4
Employee biographies
1921-1930, 4 folders 5
1929-1934, 3 folders
1931-1939, 6 folders
1938-1941, 4 folders 6
1939-1941, 6 folders
1941-1944, 5 folders 7
Biographies of nurses hired, 1908-1926
Series 5. Patients, 1868-1984
RESTRICTED
Accession: 1990-018
Indexes, 2 volumes 1-2
Gives patient's name and case number.
Reports of Re - Education and physical training classes, 1916-1932 3
Accession: 2000-015
Files, 1962-1965 (discharge dates), 201 cubic feet 901-1101
Accession: 2010-010
Commitment papers, 1874-1916
Case numbers 1051-1250, 1851-1961, 1874-1880 4
Case numbers 1251-1450 were not transferred to the State Archives.
Case numbers 1962-2761, 1880-1883 5
Case numbers 2762-3519, 1883-1885 6
Case numbers 3520-4211, 1885-1887 7
Case numbers 4212-4930, 1887-1899 8
Case numbers 4931-5539, 1889-1891 9
Case numbers 5540-6120, 11891-1892 10
Case numbers 6122-6727, 1892-1894 11
Case numbers 6728-7341, 1894-1895 12
Case numbers 7342-7910, 1895-1897 13
Case numbers 7911-8509, 1897-1898 14
Case numbers 8510-9235, 1898-1900 15
Case numbers 9236-9992, 1900-1902 16
Case numbers 9993-10720, 1902-1903 17
Case numbers 10721-11450, 1903-1905 18
Case numbers 11451-12230, 1905-1907 19
Case numbers 12231-12941, 1907-1909 20
Case numbers 12942-13582, 1909-1910 21
Case numbers 13583-14272, 1910-1912 22
Case numbers 14273-14987, 1912-1914 23
Case numbers 14988-15626, 1914-1915 24
Case numbers 15627-15999, 1915-1916 25
Admissions and discharges, 1868-1984
The following were not transferred to the State Archives: Daily Summary no. 3, 1886 July - 1894 June; Admissions and discharges, 1904 January - 1909 November.
Patient register, 1868-1910, 1 volume 26
Daily summary no. 1, 1868 April - 1876 December, 1 volume
Daily summary no. 2, 1876 December - 1886 June, 1 volume
Daily summary no. 4, 1894 July - 1902 December, 1 volume 27
1909 December - 1914 December, 1 volume
1915 January - 1918 September, 1 volume
Patient daily register, Volume 1, 1918 October - 1923 December, 1 volume Item 28
Contains case numbers 17173-19623.
Patient daily register, Volume 2, 1924 January - 1928 June, 1 volume Item 29
Contains case numbers 19624-22072.
Patient daily register, Volume 3, 1928 July - 1932 March, 1 volume Item 30
Contains case numbers 22073-24482.
Patient daily register, Volume 4, 1932 April - 1935 April, 1 volume Item 31
Contains case numbers 24483-26894.
Patient daily register, Volume 5, 1935 May - 1938 February, 1 volume Item 32
Contains case numbers 26895-29386.
Patient daily register, Volume 6, 1938 March - 1940 June, 1 volume Item 33
Contains case numbers 29387-31845.
Patient daily register, Volume 7, 1940 July - 1942 October, 1 volume Item 34
Contains case numbers 31846-33825.
Patient daily register, Volume 8, 1942 Novemnber - 1945 June, 1 volume Item 35
Contains case numbers 33826-35771.
Patient daily register, Volume 9, 1945 July - 1947 October, 1 volume Item 36
Contains case numbers 35772-37381.
Patient daily register, Volume 10, 1947 November - 1949 November, 1 volume Item 37
Contains case numbers 37832-39921.
Patient daily register, Volume 11, 1949 December - 1951 May, 1 volume Item 38
Contains case numbers 39922-41581.
Patient daily register, Volume 12, 1951 June - August, 1 volume Item 39
Contains case numbers 41582-41872.
1951 September - 1958 September 40
Contains case numbers 41873-52130.
1958 October - 1960 March 41
Contains case numbers 52131-54560.
1960 April - 1962 April 42
Contains case numbers 54561-62366.
1962 May - 1964 April 43
Contains case numbers 54561-62366.
1966 May - 1968 June 45
Contains case numbers 68368-71781.
1968 July - 1970 April 46
Contains case numbers 71782-75415.
1970 May - 1971 August 47
Contains case numbers 75416-78123.
1971 September - 1973 April 48
Contains case numbers 78124-81029.
1973 May - 1974 December 49
Contains case numbers 81030-83903.
1975 January - 1977 February 50
Contains case numbers 83904-87223.
1977 March - 1979 April 51
Contains case numbers 87224-89958.
1979 May - 1981 February 52
Contains case numbers 89949-92039.
1981 March - 1982 December 53
Contains case numbers 92040-93937.
1983 January - 1984 November 54
Contains case numbers 93988-96041.
Case history books, 1873-1915
Volumes 1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 18, 21, 23, 25, 26, 28, 33, 37, 38, 39, 41, 44 were not transferred to the State Archives.
Volume 3, 1873 October 1 - 1874 September 1 Item 55
Contains case numbers 773-1005.
Volume 4, 1874 September 3 - 1875 October 23 Item 56
Contains case numbers 1006-1226.
Volume 15, 1886 February 13 - Octobe 5 Item 57
Contains case numbers 3638-3877.
Volume 16, 1886 October 7 - 1887 June 4 Item 58
Contains case numbers 3878-4116.
Volume 17, 1887 June 6 - December 30 Item 59
Contains case numbers 4117-4355.
Volume 19, 1888 August 9 - 1889 April 5 Item 60
Contains case numbers 4595-4835.
Volume 20, 1889 April 5 - November 18 Item 61
Contains case numbers 4836-5075.
Volume 22, 1890 July 24 - 1891 March 3 Item 62
Contains case numbers 5316-5555.
Volume 24, 1891 Septembner 11 - 1892 May 14 Item 63
Contains case numbers 5795-6033.
Volume 27, 1893 October 12 - 1894 June 14 Item 64
Contains case numbers 6514-6756.
Volume 29, 1895 March 16 - September 9 Item 65
Contains case numbers 6995-7234.
Volume 30, 1895 September 11 - 1896 March 28 Item 66
Contains case numbers 7235-7473.
Volume 31, 1896 March 30 - October 27 Item 67
Contains case numbers 7474-7713.
Volume 32, 1896 October 27 - 1897 June 15 Item 68
Contains case numbers 7714-7952.
Volume 34, 1898 February 19 - September 12 Item 69
Contains case numbers 8192-8430.
Volume 35, 1898 September 12 - 1899 April 21 Item 70
Contains case numbers 8431-8669.
Volume 36, 1899 April 24 - November 8 Item 71
Contains case numbers 8670-8922.
Volume 40, 1903 April 22 - 1904 June 17 Item 72
Contains case numbers 10422-10919.
Volume 42, 1905 July 10 - 1906 September 7 Item 73
Contains case numbers 11419-11915.
Volume 43, 1906 September 8 - 1907 November 26 Item 74
Contains case numbers 22926-12417.
Volume 45, 1909 March - 1910 May 19 Item 75
Contains case numbers 12918-13418.
Volume 46, 1910 May 20 - 1911 August 7 Item 76
Contains case numbers 13419-13918.
Volume 47, 1911 August 11 - 1912 December 5 Item 77
Contains case numbers 13919-14417.
Volume 48, 1912 December 5 - 1914 March 12 Item 78
Contains case numbers 14418-14915.
Volume 49, 1914 March 13 - 1915 April 17 Item 79
Contains case numbers 14916-15415.
Volume 50, 1915 April 17 - September 30 Item 80
Contains case numbers 15416-15587.
Index Item 81
Patients within draft age, 1940-1946, 2 folders 82
Series 6. Medical Staff Records, 1901-1991
Accession: 1990-018
Minutes of staff meetings, 2 volumes
RESTRICTED
1901-1903 1
1916-1917
Gross notes of brain dissections, circa 1935-1945, 1 book
RESTRICTED
List of operations, 1917-1951, 3 folders
RESTRICTED
List of lobotomy operations, 1946-1951, 1 folder
RESTRICTED
Doctors' order books, Ward 65, 1948-1951, 2 volumes 2
RESTRICTED
Connecticut cooperative lobotomy study - Syllabus of Exhibit, 1 folder 3
UNRESTRICTED
Manual of standard procedures, 1951 November, 1 folder
UNRESTRICTED
Accession: 1990-018
RESTRICTED
Admissions, 1959-1968 82
1959 January 1 - April 17, 1 volume
1960 January 1 - 1961 January 3, 1 volume
1961 January 1 - December 31, 1 volume
Dix Hall, 1962 April 3 - 1965 May 31, 1 volume
Dix Hall, 1964 October 27 - 1968 June 30, 1 volume
Day books, 1951-1954
1951 July 27 - 1952 November 11, 1 volume
1952 November 11 - 1953 November 4, 1 volume
1953 November 4 - 1954 September 21, 1 volume
Journals, 1951-1954
1951 February 28 - July 3, 1 volume
1951 July 4 - November 18, 1 volume
1951 November 19 - 1952 April 10, 1 volume
1952 April 11 - 1952 September 6, 1 volume
1952 September 7 - 1953 January 31, 1 volume
1953 February 1 - 1953 June 29, 1 volume
1953 November 26 - 1954 April 22, 1 volume
Morgue book, 1972-1991, 1 volume
Untitled, 1960-1972, 1 volume
Contents: Cancelled numbers; Births, 1960-1966; Children admitted under 16, 1960-1972; Children discharged, 1960-1962; Day care, 1967-1971; Patients admitted for surgery only Section 18-52A, 1963-1965.
Series 7. School of Nursing, 1904-1939, Accession: 1990-018
UNRESTRICTED
Graduate nurses record, 1904-1939, 4 folders 1
Series 8. Miscellaneous, 1889-1976, Accession: 1990-018
UNRESTRICTED
Accession: 1990-018
Log of letters written ("Annex Views"), 1889-1891, 1 volume 1
Guest book, Woodward open house, 1976 October, 19
Index, 1 small book
Selected historical documents 2
Design samples for 100th Anniversary medallion, 1967
Accession: 1999-038
Practical nursing procedures, compiled by A.M. Nash, Principal of Training School, Connecticut State Hospital, Approved 1928 February, 1 booklet
Stored in a shared box
Series 9. Photographs, 1914-1967, Accession: 1999-183, 1 oversize flat box
RESTRICTED