TABLE OF CONTENTS


Overview of the Collection

Historical Note

Scope and Content

Arrangement

Restrictions

Index Terms

Container List

Series 1. Patients 1933-1995

Series 2. Personnel 1934-1943

Series 3. Medical Staff Records 1937-1974


RG 021:007, Fairfield Hills Hospital

Inventory of Records

Finding aid prepared by Connecticut State Library staff.

Copyright © 2009 by the Connecticut State Library


Overview of the Collection

Repository: Connecticut State Library
Creator: Fairfield Hills Hospital (Newtown, Conn.)
Title: Fairfield Hills Hospital records
Dates: 1933-1995
Quantity: 23.5 cubic feet
Abstract: Fairfield Hills Hospital operated from 1933 to 1995. Includes admission and discharge registers, personnel records, and medical staff records.
Identification: RG021_007
Accession: Multiple
Language: The records are in English.

Historical Note

Fairfield State Hospital in Newtown, Conn. admitted its first patients on June 1, 1933. The hospital was administratively transferred to the new Dept. of Mental Health on Oct. 1, 1953. In 1963 the name was changed to Fairfield Hills Hospital. The hospital closed on December 8, 1995 and patients were transferred to Connecticut Valley Hospital in Middletown.

See also the Fairfield Hills Hospital Agency History.

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Scope and Content

Series 1. Patients, 1933-1995, includes admission and discharge registers for Fairfield Hills Hospital, as well as for the Berkshire Woods Treatment Center, 1987-1995, which treated substance abuse. The Connecticut State Library does not hold any patient files from Fairfield Hills Hospital. Series 2. Personnel, 1934-1943, contains personnel records of separating employees. Series 3. Medical Staff Records, 1937-1974 includes a record of births, 1951-1975; deportation requests, 1954-1956; autopsies, 1937-1953, and medical examiner cases, 1937-1974.

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Arrangement

Arranged into three series: Patients, 1933-1995; Personnel, 1934-1943; and Medical Staff Records, 1937-1974.

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Restrictions

Restrictions on Access

New Exemption: Public Act 11-242, section 37 amends subsection (b) (10) of Conn. Gen. Stat. sec. 1-210 and adds to the exemptions of the Freedom of Information Act any records created as a result of a doctor-patient or a therapist-patient relationship. This closure applies to all records listed below as Restricted.

Patients: Files continue to be made available to patients themselves upon reliable proof of identification which may be a current copy of a Connecticut driver's license with a photograph or current credit card with the patient's name on it.

Families: Section 52-140c of the Connecticut General Statutes allows "next of kin" the right to view records of a deceased patient who was also a relative.

Relatives of deceased patients should e-mail or send a letter to the State Archivist Mark Jones with the following information:

- Full name of the patient.
- Approximate years patient was treated at the hospital.
- Name, e-mail, and telephone of the requestor.

The State Archives will search for the folder and will report the results of the search to the requestor. If a file is found and the requestor wants to view or receive copies of the file, the following information must first be presented to the State Archivist:

- Proof of identity through a copy of a current Connecticut driver's license with a photograph or a copy of a current credit card with the requestor's name on it.
- Proof that the patient is deceased through a copy of a death certificate or obituary.
- Proof that the requestor is a "next of kin" to the deceased patient through a copy of a birth certificate, obituary with the name of the requestor mentioned as a survivor, or a signed and dated notarized statement of relationship to the patient.

Other Parties: According to the new exemption, medical records are closed to other parties.

Record Series Listed Below: Records listed below labeled as non-restricted or unrestricted are open to all researchers who have read the rules of use and signed the registration forms. Since these records are stored off site, they may not be available on the same day.

See the Rules and Procedures for Researchers Using Archival Records and Secured Collections policy.

Restrictions on Use

See the Reproduction and Publications of State Library Collections policy.

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Index Terms

Organizations:

Fairfield Hills Hospital (Newtown, Conn.)
Fairfield State Hospital (Newtown, Conn.)

Subjects:

Mental health facilities -- Connecticut
Psychiatric hospitals -- Connecticut

Document Types:

Medical records
Personnel records
Photographs

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Container List

Series 1. Patients, 1933-1995
RESTRICTED
The Connecticut State Library does not hold any patient files from Fairfield Hills Hospital.
Admissions and discharges, 1933-1995, 27 volumes
Accession: 1996-021, 19 volumes
1933 June-1941 June Volume 1
1941 June-1945 October Volume 2
1944 November-1947 July Volume 3
1947 August-1949 October Volume 4
1949 November-1951 August Volume 5
1951 September-1953 March Volume 6
1953 April-1956 March Volume 7
1956 March-1959 May Volume 8
1959 June-1961 July Volume 9
1961 July-1963 May Volume 10
1963 June-1965 January Volume 11
1965 January-1966 August Volume 12
1966 September-1968 February Volume 13
1968 March-1969 August Volume 14
1969 September-1970 November Volume 15
1970 December-1972 January Volume 16
1972 Febuary-1973 April Volume 17
1973 May-1974 September Volume 18
1974 October-1976 March Volume 19
Accession: 2010-011, 8 volumes
Volume 20, 1976 April - 1977 August Item 1
Volume 21, 1977 September - 1979 February Item 2
Volume 22, 1979 March - 1980 August Item 3
Volume 23, 1980 August - 1982 February Item 4
Volume 24, 1982 March - 1983 December Item 5
Volume 25, 1983 December - 1986 January Item 6
Volume 26, 1986 February - 1989 November Item 7
Volume 27, 1989 December - 1995 October Item 8
Berkshire Woods Treatment Center admissions and discharges, 1987-1995, Accession: 2010-011, 7 volumes
Volumes covering 1988 July - 1989 June and 1991 July - 1992 June were not transferred to the State Archives.
1987 July - 1988 June, 1 volume Item 9
1989 July - 1990 June, 1 volume Item 10
1990 July - 1991 June, 1 volume Item 11
1992 July - 1993 June, 1 volume Item 12
1993 July - 1994 June, 1 volume Item 13
1994 July - 1995 June, 1 volume Item 14
Blank volume Item 15
Series 2. Personnel, 1934-1943
RESTRICTED
Personnel records of separating employees', 1934-1943
Box
Accession: 1996-021, 9 cubic feet
1934-1939 1
1940 2
1941 3-5
1942 6-9
Accession: 1999-174, 3 cubic feet
ABE-HUT 1
HOR-QUI 2
RAN-USH 3
Series 3. Medical Staff Records, 1937-1974
RESTRICTED
Accession: 1996-021
Births and deportation requests, 1951-1975, 1 notebook 10
Contents: Births, 1951-1975; Deportation requests, 1954-1956.
Autopsies and Medical Examiner cases, 1937-1953, 1 notebook
Contents: Autopsies, 1937-1953; Medical Examiner cases, 1937 April 23 - 1946 August 31. Lists of names and dates only. There are no details regarding these cases.
Medical Examiner cases, 1946 September 1 - 1974 October 28, 1 notebook
Lists of names and dates only. There are no details regarding these cases.