Connecticut State Library with state seal

State Library Board Minutes

State of Connecticut, Record of Proceedings
January 26, 2004

Members present:
Judge Francis Hennessy, Larry Kibner, Fred Petersen, Bob Harris, Mollie Keller, Joy Hostage, Lucy Gangone, Fran Rabinowitz, Judge Joseph Flynn

Members absent:
Ann Clark

Others present:
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Mary Louise Jensen, Bonnie Delaney (State Library), Chris Bradley (CLC), Robert Gallucci (Monroe Public Library), Francine Petosa (Bristol Public Library), Gale Bradley (The Bill Library in Ledyard), William F. Holton (The Bill Library in Ledyard), Nick Bochicchio (The Ferguson Library in Stamford), Betsy Bray (ACLPD), Pat Holloway (CLC)

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MINUTES
Vice Chairperson Mollie Keller called the meeting to order at 1:15 p.m. Ms. Keller asked if there were any revisions to the November 24, 2003 minutes. Board member Lucy Gangone stated that on page three of the minutes under the items that address the Bethel Public Library’s construction grant, Jane Bickford is referred to as the architect for the Bethel Public Library. Ms. Bickford is a Board member. It was MOVED (F. Hennessy) seconded (J. Hostage) THAT THE MINUTES OF THE NOVEMBER 24, 2003, BOARD MEETING BE APPROVED AS AMENDED. PASSED unanimously.

PUBLIC COMMENT
None.

STATE LIBRARIAN'S REPORT
Ken Wiggin updated the Board on the Coltsville Park project. Congressman Larson was successful in getting a study authorized for making Coltsville Park a National Park. Mr. Wiggin said that he and Museum Administrator Dean Nelson have been meeting with a group made up of many different organizations such as the Hartford Courant, Armsmere’s House, Wadsworth Athenaeum, Antiquarian and Landmarks Society, and the Connecticut Historical Society. A group form the National Park Service is scheduled to visit Hartford and meet with the group February 3. There is a lot of interest in having an industrial history museum at Coltsville Park. Ken Wiggin will continue to participate in this discussion as it could lead to an interesting venue for the Museum.

Board member Joy Hostage questioned why the State Library Board meetings have recently been held at the Van Block Avenue facility instead of in the Attorney’s Conference room. Ms. Hostage stated that although the Van Block facility is very nice, she prefers meeting in the State Library building. Mr. Wiggin explained that the Attorney’s Conference room is not always available and even when we have booked it for State Library Board meetings there is always the possibility of being bumped for Judicial use. The parking situation is also much better at the Van Block facility. Mr. Wiggin stated that we will do our best to book the Attorney’s Conference Room as available.

OTHER REPORTS
Connecticut Library Association (CLA): Vice President, Chris Bradley reported that CLA’s Legislative Committee and Publicity Committee joined together in producing four fact sheets (in Board packets). The documents cover facts about Connecticard, the CLSUs merging into the Connecticut Library Consortium, Library Construction Grant Funding and State Aid to Public Libraries. Ms. Bradley thanked Sharon Brettschneider for creating the chart on the documents that show the funding patterns. Ms. Bradley also distributed bookmarks and red @ symbol pins. The pins are to identify you as a library supporter.

Advisory Council for Library Planning and Development (ACLPD): Betsy Bray, Chair, reported that the Connecticar Task Force has held two meetings so far. Tomorrow’s meeting has been postponed until February 3, 2004 due to the inclement weather.

Connecticut Library Consortium (CLC): Patricia Holloway, Chair, referred to the CLA handout that discussed the Connecticut Library Consortium. 50% of the CLC funding came from membership dues and service fees. The other 50% came from the legislature. Ms. Holloway asked for assistance from the Board to get more funding from the legislature.

Association of Connecticut Library Boards (ACLB): No report at this time.

Friends: Sharon Brettschneider reported for Marge Storrs. The Friends are very pleased to report that they have secured Kendall Wiggin as spokesperson for the Friends of the Library Month in April.

The Friends directory will be out soon as will the Friends newsletter, FOCAL.

The Friends will once again be in charge of beverages at the Connecticut Library Association’s Pot Luck Supper April 7 in Memorial Hall.

Advocacy Committee: No report at this time. Mr. Wiggin distributed a document by OCLC which is called Libraries How they stack up. It covers the economic impact of libraries.

OLD BUSINESS
Budget Update: Mr. Wiggin reported that the State Library is waiting to see what the Governor’s budget recommendations will look like. Congress has finally passed abill in the federal budget. LSTA funds increased $156,000. This is a good sign that there is a commitment to libraries.

Legislative Update: Mr. Wiggin stated that the State Library will be involved in the Connecticut Electronic Recording System bill. Major mortgage companies are pushing for this. Public Records Administrator Eunice DiBella has been involved in development of the proposed legislation. This program will cost a lot of money to implement. It has been suggested that the Commission that would be established to administer this program be administratively attached to the State Library. It is not clear if this legislation will pass this session, but something will eventually be passed as there is a growing demand for electronic land recordings.

Mr. Wiggin reported that the State Library is working on new language to introduce to the legislature that would update current state and municipal documents legislation. The Governor has issued an Executive Order encouraging a move to electronic publication instead of paper documents. The State Library wants to ensure that it receives electronic publications for inclusion in its government documents collection.

NEW BUSINESS
Grant Extension for the Ansonia Public Library: Mary Louise Jensen spoke on behalf of the Ansonia Public Library. The Ansonia Public Library’s contract was returned by the States Attorney’s office for some changes which they are now working on. The architect is finalizing the drawings and the Library plans to go out to bid in the spring of this year. The Ansonia Public Library is requesting an extension to deal with any problems that may come up in the bidding process. It was MOVED (J. Flynn) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD APPROVES ANSONIA PUBLIC LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $141,333 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO APRIL 24, 2005. PASSED unanimously.

Grant Extension for the Bristol Public Library: Mary Louise Jensen introduced Francine Petosa, Director of the Bristol Library. Ms. Petosa reported that the Bristol Public Library addition and renovation project will almost double the current size of the library. The city has recently acquired property near the library, which is planned to be used for additional parking and also to store the building supplies during construction. The property has an historic home on it. The city is waiting to hear if they can demolish this historic home or whether it will be moved to another location. The Bristol Public Library is requesting an extension to deal with the historic home issue as well as complete their final drawings. It was MOVED (L. Kibner) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES BRISTOL PUBLIC LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO MARCH 26, 2005. PASSED unanimously.

Grant Extension for the Bill Library (Ledyard): Mary Louise Jensen introduced Gale Bradberry, Director of the Ledyard Public Library. Ms. Bradberry stated that the Bill Library construction project is a renovation and an addition of 14,000 square feet to a 6,000 square foot library. The Library is waiting for their referendum to go forward and is also working with their architect to reduce the cost of the project without reducing the size of the addition. There is a lot of support from the community. It was MOVED (B. Harris) seconded (J. Flynn) THAT THE STATE LIBRARY BOARD APPROVES BILL LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO APRIL 24, 2005. PASSED unanimously.

Grant Extension for the Monroe Public Library: Robert Gallucci, Director of the Monroe Public Library, reported that Monroe plans to build a new library. The architect is working on final drawings and the project should be ready for bid in February. Additional time is being requested for the bidding process and the final budget evaluation. It was MOVED (J. Hostage) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES MONROE PUBLIC LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO APRIL 24, 2005. PASSED unanimously.

Grant Extension for the Ferguson Library (Stamford): Nicholas Bochicchio, Director of Administrative Services for the Ferguson Library, reported that the library’s project is to improve handicapped accessibility. The plan is to add a ramp up to the plaza entrance and install automated doors. These doors will have a traffic impact in a very busy library. There are also some heating and cooling concerns. Extra time is being requested for the final drawings to be done and also for the contract corrections made by the Attorney Generals office to be done. It was MOVED (J. Flynn) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES THE FERGUSON LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $60,138 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO MARCH 26, 2005. PASSED unanimously.

Approval of the Windsor Public Library’s Construction Grant: Mary Louise Jensen reported that the East Norwalk Library has returned their $500,000 State Public Library Construction Grant. The State Library would like to reassign these funds to the Windsor Public Library. The Windsor Public Library is planning to add an addition onto their 23,000 square foot building. It was MOVED (J. Hostage) seconded (L. Gangone) THAT THE STATE LIBRARY BOARD APPROVES THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT FOR THE WINDSOR PUBLIC LIBRARY WITH THE STIPULATION THAT SOIL BORING TESTS AND THE ARCHITECT’S LETTER ABOUT THE SOIL BE SUBMITTED TO STATE LIBRARY STAFF BEFORE SIGNING WITH A BUILDING CONTRACTOR. PASSED unanimously.

OTHER BUSINESS
There was none.. *********************************************************************************************

At 2:10 p.m., it was MOVED (F. Hennessy) seconded (J. Hostage) TO ADJOURN. The next meeting is scheduled for March 22, 2004, at 1:15 p.m. (lunch at 12:30 p.m.) location to be determined.

Respectfully submitted,

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Kendall F. Wiggin, Secretary

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Jane Beaudoin, Recorder