Connecticut State Library with state seal

State Library Board

State of Connecticut, Record of Proceedings
January 24, 2005

Members present:
Judge Francis Hennessy, Fred Petersen, Mollie Keller, Allen Hoffman, Bob Harris, Judge Joseph Flynn, Joy Hostage, Lucy Gangone, Larry Kibner, Arthur Skerker (for Fran Rabinowitz), Daphne Deeds

Members absent:
None.

Others present:
Kendall Wiggin, Jane Beaudoin, Sharon Brettschneider, Lynne Newell, Mary Louise Jensen (State Library), Chris Bradley (CLC/CLA), Anita Wilson (Friends), Gale Bradbury, Ledyard Libraries), Karen Davies (Ledyard Libraries), Alice Knapp (Ferguson Library), Nick Bochicchio (Ferguson Library)

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Chairperson Mollie Keller called the meeting to order at 1:15 p.m. Ms. Keller introduced and welcomed new Board member Daphne Deeds. Ms. Deeds is an independent curator and consultant and was appointed to the Board on December 20, 2004 by the Governor.

MINUTES
It was MOVED (L. Gangone) seconded (L. Kibner) THAT THE MINUTES OF THE NOVEMBER 22, 2004 BOARD MEETING BE APPROVED AS PRESENTED. PASSED unanimously.

PUBLIC COMMENT
Board member Joy Hostage talked about her involvement in a recently published book which is a collection of memories from the elderly that reside at Moose Head Lake. A committee of eleven people worked on putting the book together and the Syracuse University Press printed the book.

STATE LIBRARIAN'S REPORT
Ken Wiggin asked if any Board members received letters from their appointing authorities about reappointments to the Board. Board members were encouraged to notify Jane Beaudoin if and when they do receive a letter.

The Connecticut State Library received a “Staying Connected Grant” from the Bill and Melinda Gates Foundation. This grant will supply, replace and maintain computers in Connecticut’s public libraries and provide computer technical support and training. The grant is for libraries that serve communities with 10% or more of their populations considered below the poverty line.

OTHER REPORTS
Connecticut Library Association (CLA):
Chris Bradley, President of CLA, introduced President-elect Alice Knapp. CLA members will be working with lobbyists on the IConn budget. The CLA Legislative Committee has also placed a priority on funding for CCARD, full funding for the CT Library Consortium, and revision of the statutes relating to libraries. This year’s CLA Annual Conference will be held on April 11-13 at the Omni New Haven Hotel at Yale, New Haven, Connecticut.

Advisory Council for Library Planning and Development (ACLPD):
Sharon Brettschneider reported for Mr. Henry Dutcher, Chair of ACLPD. ACLPD’s last meeting was on December 15th at which they discussed the CCARD study. ACLPD has also formed a Task Force to review public library statutes. This Task Force has met to determine how it will take on this large job. The Task Force will hold forums across the state to seek ideas from the library community. Ms. Brettschneider listed the members on the task force and invited anyone interested in being involved to let her know.

Connecticut Library Consortium (CLC):
Chris Bradley reported that CLC will be relocating to the Middletown Library. The rent will be half the amount they are currently paying at their Hamden location. Ms. Bradley is thrilled to be relocating to a library environment.

Association of Connecticut Library Boards (ACLB):
No report at this time.

Friends:
Anita Wilson reported that the current issue of the Friends of Connecticut Libraries Newsletter is published and has been distributed.

Connecticut Heritage Foundation (CHF):
Mr. Wiggin reported on the success of the 150th Anniversary Gala. Based on this success, the Connecticut Heritage Foundation Board has decided to look into having another gala on October 22, 2005.

The CHF is seriously looking into recruiting new Board members. Mr. Wiggin encouraged anyone who may know somebody interested in being a member or knows of anyone interested in donating to the Foundation to please let him know. The CHF is interested in building an endowment. Fred Petersen added that it would be beneficial to find new members with some public relations background.

OLD BUSINESS
Budget Update:
Ken Wiggin reported that there is a new Secretary of the Office of Policy and Management. A half a million dollars of the book budget funds coming from Capitol Equipment funds that was held up in bonding was released. Mr. Wiggin also stated that a hiring freeze has been ordered.

Legislative Update:
Mr. Wiggin reported that he has requested an increase in the book budget. Mr. Wiggin updated the Board on Judicial’s plans to acquire more space from the State Library. Mr. Wiggin stated that, to the best of his knowledge, the plans to take the area currently occupied by the mail room will take place this spring or summer. It is likely that the cafeteria will end up smaller.

NEW BUSINESS
Connecticard Cost Study Report:
Sharon Brettschneider reported that the Advisory Council for Library Planning and Development, in cooperation with the Connecticut Library Association, appointed a task force to look into Connecticard statutes and funding levels and also to review the goals of the program and see if improvements can be made. The task force contracted with the Association of Research Libraries to conduct a cost study. The results of this study were presented to the library community on December 3 at the Legislative Office Building. The report shows that Connecticard libraries are investing much more money than they are receiving to provide services to residents from other communities. This report should establish a defensible request to the legislature for additional funding. It was MOVED (L. Gangone) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES THE CONNECTICARD TASK FORCE REPORT THE DIRECT COSTS OF FILLING NON-RESIDENT CONNECTICARD TRANSACTIONS. PASSED unanimously.

Code of Ethics:
Ken Wiggin reported that the Governor has requested that each state agency update their Code of Ethics and send a copy to the Department of Administrative Services and the Ethics Commission. This updated Code of Ethics will now be subject to review and revision on an annual basis. The Governor has also ordered that a link on the agency’s website be added so the public, agency personnel and those seeking to do business with or doing business with the agency may readily review the agency’s ethics policies. It was MOVED (A. Hoffman) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES THE REVISED CODE OF ETHICS FOR THE CONNECTICUT STATE LIBRARY SUPERCEDING ANY PREVIOUSLY APPROVED CODES OF ETHICS FOR THE STATE LIBRARY AND INSTRUCTS THE STATE LIBRARIAN TO PROVIDE A LINK ON THE AGENCY’S WEBSITE SO THE PUBLIC, AGENCY PERSONNEL AND THOSE SEEKING TO DO BUSINESS WITH OR DOING BUSINESS WITH THE AGENCY, MAY READILY REVIEW THE AGENCY’S ETHICS POLICIES. PASSED unanimously.

Extension of State Public Library Construction Grant to The Ferguson Library (Stamford) for a handicapped accessibility project:
Mary Louise Jensen introduced Alice Knapp and Nick Bochiccio, both representing The Ferguson Library. The Ferguson Library needs additional time to deal with the building contract and going out to bid. It was MOVED (J. Hostage) seconded (J. Flynn) THAT THE STATE LIBRARY BOARD APPROVES THE FERGUSON LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $60,138 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO MARCH 26, 2006. PASSED unanimously.

Grant Extension and Changes for the Bill Library (Ledyard):
Mary Louise Jensen introduced Karen Davies and Gale Bradbury, both representing the Bill Library in Ledyard. The Bill Library’s original grant was to expand the square footage to 21,518. According to the State Library Construction Guidelines the minimum The library has been unable to convince the town to allow the library construction project to go to a town referendum. The town has recently scheduled a tentative $4.5 million bonding request to go to referendum in the spring of 2005. Since the original grant request in 2000, the construction costs have drastically increased and the project costs are significantly higher than originally planned. The Town of Ledyard wants to modify the library project by leaving the lower level unfinished but not change the total square footage of the project. This way the town can finish the unfinished area as funding becomes available. It was MOVED (L. Kibner) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES BILL LIBRARY’S REVISIONS TO ITS $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT WITH THE UNDERSTANDING THAT THE TOTAL SQUARE FOOTAGE FOR THE LIBRARY SHALL NOT BE REDUCED FROM THE ORIGINAL GRANT AND THAT THE STATE LIBRARY BOARD ALSO APPROVES BILL LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT TO APRIL 24, 2006. PASSED unanimously.

Resolution for Ann Clark:
After many years of dedicated service, Ann Clark, former Chair and long-time State Library Board member, has resigned effective December 28, 2004. The entire State Library Board appreciates Ms. Clark’s leadership during her service to the Board. Although the Board feels honored to recognize Ms. Clark with a Resolution, it was stated that the highest praise does not do her justice. It was MOVED (F. Petersen) seconded (B. Harris) THAT ON THIS 24TH DAY OF JANUARY, 2005, THE MEMBERS OF THE STATE LIBRARY BOARD UNANIMOUSLY AND ENTHUSIASTICALLY EXTEND THEIR HEARTFELT THANKS AND DEEPEST APPRECIATION TO ANN CLARK FOR THE EXTRAORDINARY SERVICE SHE HAS GIVEN TO THE CONNECTICUT STATE LIBRARY, THE CONNECTICUT HERITAGE FOUNDATION AND THE CONNECTICUT LIBRARY COMMUNITY AND FOR HER DEDICATION AND COMMITMENT IN SUPPORT OF THE MISSION OF THE STATE LIBRARY AND HER EFFORTS IN PRESERVING AND ENHANCING THE PROGRAMS AND SERVICES OF THE STATE LIBRARY FOR THE CITIZENS OF CONNECTICUT. PASSED unanimously.

OTHER BUSINESS
There was none.

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At 2:15p.m., It was MOVED (J. Hostage) seconded (B. Harris) TO ADJOURN. The next meeting is scheduled for March 28, 2005, at 1:15 p.m. (lunch at 12:30 p.m.) at the Van Block Facility.

Respectfully submitted,

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Kendall F. Wiggin, Secretary

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Jane Beaudoin, Recorder