Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
March 26, 2001

Ann Clark, Betty Sternberg, Judge Francis Hennessy, Mollie Keller, Jack Short, Edwin E. Williams, Larry Kibner, Fred Petersen

Joy Hostage, Judge Joseph Flynn, Edmund Sullivan

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Richard Kingston, Eunice DiBella, Mark Jones, Barbara Austen, Mary Louise Jensen (State Library), Jeanne Sohn (CCSU), Jay Johnston (CLA)

The meeting was called to order at 1:15 p.m. by Chairperson Clark.

The minutes of the January 22, 2001 Board meeting were approved as presented.

Ann Clark began the meeting by informing the Board that the Director of the Kent Memorial Library has sent an acknowledgement of the contribution made to their library in honor of Mrs. Marie Sullivan. Fred Petersen added that he spoke with Ed Sullivan who was overwhelmed and touched by the Board's action.

Ann Clark informed the Board that Fred Petersen has agreed to serve on the State Library Board's Finance Committee. A vacancy on the Committee was created when Bob Gallucci resigned from the Board.

Public Comment

State Librarian's Report
Mr. Wiggin introduced Jeanne Sohn, Director of the Elihu Burritt Library at Central Connecticut State University (CCSU) and Barbara Austen, Project Archivist at the State Library assigned to the O'Neill Papers Project. Ms. Sohn and Ms. Austen reported on the progress of the O'Neill Papers Project. Ms. Sohn stated that in 1997, friends of former Governor O'Neill thought it would be appropriate to honor him with this project. The O'Neill papers needed preservation attention. It was decided that a consultant would be hired. State Archivist Mark Jones helped to put together a Request for Proposal and Paul Conway was hired.

O'Neill Papers Project Archivist Barbara Austen and Archival Assistant Edward Gutierrez have been organizing the O'Neill papers. This work is part of a joint project between Central Connecticut State University's Center for the Study of Practical Politics and Public Policy and the Connecticut State Library. The O'Neill Papers will be microfilmed and copied for Central Connecticut State University and other state records depositories. The originals will stay at the State Library. Ms. Austen distributed examples of letters that were mailed to Governor O'Neill.

Ms. Austen invited the Board to see the exhibit in the Museum of Connecticut History's Memorial Hall. The exhibit displays letters sent to Governor O'Neill along with some photographs. The exhibit is called "Who Writes to the Governor?" and will be on display from March 1 to June 30, 2001.

Kendall Wiggin updated the Board on a bill in the legislature this session that would impact the State Library. Raised Bill No. 1304,"An Act Establishing a Department of Tourism, Cultural Heritage and the Arts", which is intended to establish a single new state agency responsible for the activities of the Office of Tourism with the Department of Economic and Community Development, the State Library, the Connecticut Historical Commission and the Commission on the Arts. Mr. Wiggin has testified against this bill. Ann Clark encouraged the State Library Board members to speak to their appointing authorities about this bill. Mr. Wiggin continued that it appears the State Library's book budget cut will be restored as well as the Cooperative Library Service Units and Humanities Council Funding. The State Library is not yet sure about the CCAR portion of the budget. The issue is being looked into to increase service efficiency, not cost savings.

Mr. Wiggin complimented his staff for the successful participation in the CPTV Family Science Expo. The Museum staff filled an exhibit case with items pulled from their collections relevant to the Science Fair's theme, "The Science of Communications." Staff working at the booth handed out colorful pencils that read "The Past Meets the Present at the Connecticut State Library and Museum of CT History." Information Services Division staff are credited with the production of a Power Point presentation which ran continually during the Expo, as well as a pamphlet on the history of the communications industry which was distributed to everyone who visited the booth. The State Library hopes to participate in more high visibility events such as the CPTV Science Expo.

Other Reports
Connecticut Library Association (CLA): President Jay Johnston stated that the Connecticut Library Association's Annual Conference will be held on April 3 - 4, in Waterbury. Mr. Johnston personally invited the Board to attend the conference. Mr. Johnston's stated that his goal this year is to enhance the stature of Connecticut's librarians. The CLA conference will also be geared towards this goal.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that ACLPD met on February 21st. At that meeting ACLPD approved the LSTA Budget for FY2001 and also endorsed proposed changes to the State Public Library Construction Grant Timetable and Guidelines for 2001-2002. Both items will be presented to the State Library Board later in the meeting for consideration.

Cooperating Library Service Units (CLSU): Sharon Brettschneider reported that the Himmel & Wilson study on the relationship between the CLSUs and the Division of Library Development (DLD) is now complete. Himmel & Wilson are consultants that were hired to determine how to improve the working relationship between the two organizations. The report will be reviewed by the CLSUs and DLD and recommendations will be made to the Board for action at their next meeting.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported that ACLB will meet later this week for the Second Annual Leadership Conference. Last year's Leadership Conference was well attended and received great reviews.

Advocacy Report: Board member Larry Kibner stated that the Legislative Pot Luck Supper sponsored by the State Library and the Connecticut Library Association was extremely successful. Mr. Kibner also complimented the public service announcement featuring Geno Auriemma, calling it a "Home Run."

Friends: Board member Jack Short stated that he has completed the design of the Friends Survey. The survey is now being reviewed. This survey will eventually be distributed to over 100,000 library users in Connecticut to get recommendations on how to meld the many Friends group's energy to do more with advocacy at the local level. The survey should be out by June 2001.

Board member Fred Petersen commented that it would be a good idea to invite the Chair of the Museum Advisory Committee to report at future State Library Board meetings.

Board member Ed Williams stated that he feels it would be beneficial to have a joint meeting of the Advisory Council on Library Planning and Development, the Museum Advisory Committee and the State Library Board.

Old Business
FY 2000-2001 and FY2002-2003 Biennial Budget: This item was addressed in the State Librarian's Report. 

New Business

Approval of State Grant Program for Public Library Construction: Timetable & Guidelines: Mary Louise Jensen reported that most of the changes in the Timetable & Guidelines were clarification of original wording. The Board received a copy of the Timetable & Guidelines for review which has the additions underlined and changes are shown in brackets. It was MOVED (F. Hennessy) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES THE STATE PUBLIC LIBRARY CONSTRUCTION GRANT TIMETABLE AND GUIDELINES 2001-2002. PASSED unanimously.

Loan of Firearm to the Connecticut River Museum: Dean Nelson stated that State Police recommendations of 1986 require the Board's approval prior to any collection firearm in the collection being loaned. Fred Petersen stated that it is appropriate to have more specific information about the firearm in question as well as insurance and security information on the borrower listed in the formal motion. The Board members agreed. It was MOVED (F. Petersen) seconded (F. Hennessy) THAT THE STATE LIBRARY BOARD APPROVES THE LOAN OF COLT MODEL 1849 POCKET REVOLVER, .31 CALIBER, SERIAL #102283 ENGRAVED, CASED WITH ALL ACCESSORIES; PRESENTED BY SAM COLT TO R.W.H. JARVIS, HIS BROTHER-IN-LAW, TO THE CONNECTICUT RIVER MUSEUM FOR THEIR TEMPORARY EXHIBIT FOR A PERIOD OF ONE YEAR FROM DATE OF EXHIBIT OPENING CONTINGENT UPON RECEIPT OF PROOF OF SECURITY AND INSURANCE SATISFACTORY TO THE STATE LIBRARIAN. PASSED unanimously.

Approval of FY 2001 LSTA Budget: Sharon Brettschneider reported that the FY 2001 LSTA Budget allocates Federal LSTA funds made available for Connecticut for the fiscal year October 1, 2000 - September 30, 2001. The total allocation for fiscal year 2001 is $1,899,637. $219,208 is available for sub grants to libraries. It was MOVED (F. Petersen) seconded (E. Williams) THAT THE STATE LIBRARY BOARD APPROVES THE FY 2001 LSTA BUDGET. PASSED unanimously.

Approval of Amended Certificate of Incorporation of the Connecticut Heritage Foundation: Ken Wiggin informed the Board that when the Connecticut State Library and Museum Foundation changed its name to the Connecticut Heritage Foundation, the name change was filed with the Secretary of the State's Office. However, the Internal Revenue Service is requesting that a new Certificate of Incorporation be filed. An amended Certificate of Incorporation was distributed to the Board for their review. After some discussion, it was MOVED (L. Kibner) seconded (M. Keller) THAT THE STATE LIBRARY BOARD APPROVES THE AMENDED CERTIFICATE OF INCORPORATION FOR THE CONNECTICUT HERITAGE FOUNDATION. PASSED unanimously.

Other Business
Ken Wiggin stated that he would like the State Library Board minutes to reflect how pleased he is with the tremendous job that Sharon Brettschneider and the Staff of the Division of Library Development did in putting together the iCONN Kick-Off. The Kick-Off was well organized and very well attended.

The meeting was adjourned at 2:10 p.m. The next meeting is scheduled for Monday, May 21, 2001, at 1:15 p.m. (lunch at 12:30 p.m.) in the Attorney's Conference Room.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder