Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
March 25, 2002

Present
Ann Clark, Joy Hostage, Judge Francis Hennessy, Edmund Sullivan, Judge Joseph Flynn, Edwin Williams, Larry Kibner, Fred Petersen, Betty Sternberg

Absent
Mollie Keller

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Dean Nelson, David Corrigan, Howard Miller, Bonnie Delaney, (State Library), Mary Engels (State Library/CLA), Chris Bradley (CLSUs), John Shannahan (Museum Advisory Committee)

Chairperson Clark called the meeting to order at 1:15 p.m.

Minutes
It was MOVED (L. Kibner) seconded (J. Hostage) THAT THE MINUTES OF THE JANUARY 28, 2002, BOARD MEETING BE APPROVED AS PRESENTED. PASSED unanimously.

Public Comment
None.

State Librarian's Report
Mr. Wiggin informed the Board that he had recently received an email that former Connecticut State Librarian Walter Brahm passed away on March 22. It was decided that a resolution would be passed for Mr. Brahm at the next meeting of the State Library Board.

Mr. Wiggin will be joining a group convened by Congressman John Larson on a visit to Lowell, Mass. The purpose of the visit is to learn more about how the Lowell National Historical Park came into being, its relationship to the redevelopment of Lowell and the implications for Hartford. Of particular interest is what connection, if any, the State Library would have with such a project in Hartford.

The Board was encouraged to see the new posters located in the bus shelter in front of 231 Capitol Avenue. The posters promote the State Library and Museum and feature Geno Auriemma and Kevin Johnson, as Private William Webb.

Mr. Wiggin added nothing further to his written report.

Other Reports
Connecticut Library Association (CLA): President Mary Engels reported that the Legislative Pot Luck Supper was an unqualified success. Despite the bad weather, close to 100 guests attended and more than 20 of those guests were legislators. Ms. Engels thanked all the State Library staff that helped with the arrangements for the event.

Mary Engels showed the Board an iCONN cookie bouquet similar to the ones that were gifted to the Governor and Lt. Governor to show appreciation for the funding for this wonderful project.

The 2002 Connecticut Library Association April Conference will take place on April 15-17 at the Radisson in Cromwell. Ms. Engels distributed registration forms for the Conference to the Board.

Ms. Engels also distributed bookmarks that have CLA's FY2003 Legislative Agenda on them.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that ACLPD met in February and their main agenda item was to approve the LSTA grant categories. Grant announcements were sent to libraries in early March.

Mary Engels and Sue Cormier will be conducting two workshops for the library community on how to write a successful LSTA grant application.

Cooperating Library Service Units (CLSU): Christine Bradley reported that the Eastern Connecticut Library Council is doing a One Book/One Region program. The book Snow in August by Pete Hamill was chosen to be read in schools and libraries throughout the region. Mr. Hamill will be speaking in the Eastern Region in May and September of this year. Mr. Hamill will be appearing free of charge as an expression of gratitude for his book being chosen.

Association of Connecticut Library Boards (ACLB): No report at this time.

Advocacy Report: No report at this time.

Friends: Mary Engels reported for Marge Storrs. April is Friends of Connecticut Libraries Month. Information packets were sent to all libraries to promote the event. Diane Smith, from WTIC, is the celebrity Chairperson for Friends of Connecticut Libraries Month.

Museum Advisory Committee: Jack Shannahan reported that the Museum Advisory Committee met on February 15. Mr. Shannahan gave highlights of the meeting. There are two vacancies on MAC at this time. The Committee is waiting to receive resumes of potential candidates to fill these vacancies.

A handout was distributed on an upcoming traveling exhibit that the Museum will host from 4/15/02-8/25/02. It is titled "Witness to War 1941-45, The Soviet Jewish Experience". Included in the exhibit are oral histories, photos, documents and artifacts.

At Ken Wiggin's recommendation the Museum of Connecticut History has applied for a grant from the Institute of Museum and Library Science's Museum Assessment Program. All the paperwork has been submitted.

The Museum's visitation is down 51% this year. Mr. Shannahan stressed the need for a brochure now more than ever.

Old Business
Budget Update: Ken Wiggin reported that the Bridgeport Library building project has finally made the Bond Commission's agenda.

Mr. Wiggin has testified before the Subcommittee of the Bond Commission this month regarding the State Library's budget. We are not optimistic that we will be receiving additional funding in this year's budget but we also don't anticipate any reductions.

On the Federal level, the Library Services and Technology Act passed the full Committee last week. The budget was increased to $300 million, which is more than double what is in the budget now.

Mr. Wiggin and Larry Kibner have been working on setting up appointments with legislators.

Legislative Update: Ken Wiggin stated that he has testified against a bill regarding hand held scanners. Also the Electronic Transactions Act is back this session.

New Business

Approval of the Loan of Colt Firearms to the Cody Firearms Museum: Jack Shannahan stated that at the last Museum Advisory Committee meeting it was unanimously recommended that this matter be brought to the State Library Board for approval. Dean Nelson provided some background information on the Cody Firearms Museum. A loan request for thirty-eight Colt firearms and memorabilia was made by the Cody Firearms Museum for their upcoming Colt Firearms exhibit. The exhibit is expected to run March, 2003 through October, 2003. It was MOVED (F. Petersen) seconded (L. Kibner) THAT THE FOLLOWING SUBSTITUTE MOTION TAKES THE PLACE OF THE MOTION SUBMITTED ON THE FACT SHEET. THAT THE STATE LIBRARY BOARD APPROVES THE LOAN OF THE COLT FIREARMS AND MEMORABILIA AS LISTED HEREIN TO THE CODY FIREARMS MUSEUM, CODY, WYOMING, SUBJECT TO THE DETERMINATION OF SPECIFIC DATES OF THE LOAN AND THE FOLLOWING CONDITIONS: 1. A CERTIFICATE OF INSURANCE IN AN AMOUNT OF NOT LESS THAN $1,727,300, 2. HIGH SECURITY CRATING ACCEPTABLE TO THE STATE LIBRARIAN OR HIS DESIGNEE, 3. DETAILS OF SECURITY ARRANGEMENTS FOR THE COLLECTION WHILE IN THE CUSTODY OF THE CODY FIREARMS MUSEUM, WHICH SHALL BE SATISFACTORY TO THE STATE LIBRARIAN OR HIS DESIGNEE, 4. WRITTEN ASSURANCE THAT ALL FEDERAL, STATE, AND LOCAL REQUIREMENT HAVE BEEN COMPLIED WITH AND APPLICABLE PERMITS OBTAINED, 5. PAYMENT OF ALL COSTS ASSOCIATED WITH THE LOAN INCLUDING, BUT NOT LIMITED TO, INSURANCE, SHIPPING, AND SECURITY, 6. CREDITS FOR THE CONNNECTICUT STATE LIBRARY AND MUSEUM IN ALL CATALOGS AND PROMOTIONAL MATERIALS AND ON EXHIBIT LABELS. The revised motion was acceptable to Mr. Shannahan and then PASSED unanimously.

Approval of Revision to the Policy for Use of the State Library Raymond E. Baldwin Museum of Connecticut History: There was an immediate MOTION (F. Petersen) seconded (F. Hennessy) TO TABLE THIS MATTER. PASSED unanimously.

Approval of the Establishment of a State Library Board Facilities Committee: Ken Wiggin stated that over the past year several policies and procedures have been put in place by the Judicial Branch that affect library services. Creating a Facilities Committee of the State Library Board would help oversee the Library's interests in policy matters relating to the State Library/Supreme Court Building and grounds. The State Library Board's Bylaws allows for the establishment of special committees. It was MOVED (F. Hennessy) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES ESTABLISHMENT OF A "FACILITIES COMMITTEE" FOR A PERIOD OF FIVE YEARS, SAID COMMITTEE TO INCLUDE THE CHIEF JUSTICE OF THE SUPREME COURT, OR HIS DESIGNEE TO THE BOARD, THE CHIEF COURT ADMINISTRATOR OR HIS DESIGNEE TO THE BOARD AND OTHER MEMBERS AS MAY BE APPOINTED BY THE CHAIRPERSON OF THE BOARD. PASSED unanimously. As Chairperson of the State Library Board, Ann Clark will serve on the Committee. Ms. Clark asked Judges Flynn and Hennessy if they would serve on the State Library Board's Facilities Committee and also asked Ed Sullivan if he would serve as Chair of this new Committee. All were in agreement. Ms. Clark stated that all Board members would be welcome to attend these Facilities Committee meetings but only the members would be able to vote.

Other Business
Ed Williams congratulated the State Library staff on its successful newsletter.

It was MOVED (E. Williams) seconded (F. Hennessy) TO ADJOURN. The next meeting is scheduled for Monday, May 20, 2002, at 1:15 p.m. (lunch at 12:30 p.m.). The location has yet to be determined.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder