Connecticut State Library with state seal

State Library Board Minutes

State of Connecticut, Record of Proceedings
March 22, 2004

Members present:
Judge Francis Hennessy, Fred Petersen, Bob Harris, Mollie Keller, Joy Hostage, Lucy Gangone, Ann Clark (via speaker phone), Allen Hoffman

Members absent:
Larry Kibner, Fran Rabinowitz, Judge Joseph Flynn

Others present:
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Mary Louise Jensen, Bonnie Delaney, Rich Kingston (State Library), Pat Holloway (CLC), Lynn Rosato (Bethel Public Library), Alice Hutchinson (Town of Bethel), Jim Welbourne (New Haven Public Library), Laurel Goodgion (Wethersfield Library), Betsy Bray (ACLPD) Susan Gracey (Wethersfield Library Board), Seb Asadourian (CNH Engineering), Marge Storrs (Friends), Louise Blalock (Hartford Public Library (CLC)

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Chairperson Ann Clark called the meeting to order at 1:15 p.m.

Board Chairperson Ann Clark addressed everyone via speaker phone. Ms. Clark fractured her ankle and was physically unable to attend the meeting. Ms. Clark thanked everyone for their indulgence and cooperation while she uses a speaker phone to Chair the meeting.

Ms. Clark began the meeting by welcoming Allen Hoffman, the State Library Board's newest member. Ms Clark stated that Allen Hoffman has been a friend to her in the legislature and she was very happy to have him as a member of the State Library Board. At Ms. Clark's request, the Board members introduced themselves to Mr. Hoffman. Allen Hoffman provided background information about himself.

MINUTES
Ms. Clark asked if there were any revisions to the January 26, 2004 minutes. There were none. It was MOVED (F. Hennessy) seconded (L. Gangone) THAT THE MINUTES OF THE JANUARY 26, 2004 BOARD MEETING BE APPROVED AS PRESENTED. PASSED with two abstentions (A. Hoffman) and (A. Clark)

PUBLIC COMMENT
None.

STATE LIBRARIAN'S REPORT
Ken Wiggin reported on the recent matter of the Governor awarding the Otis Library in Norwich $4.5 million dollars for a new library. The money will be handled for the Otis Library through the Department of Economic and Community Development. Mr. Wiggin has concerns about this grant award because it supersedes the grant award program that the State Library already has in place.

OTHER REPORTS
Connecticut Library Association (CLA): Sharon Brettschneider reported for Les Kozerowitz. Mr. Kozerowitz testified before the Appropriations Committee highlighting the importance of restoring and maintaining funding for the Connecticut Library Consortium, state aid to public libraries and funding for IConn.

CLA and the State Library will be jointly issuing an official statement in honor of National Library Workers Day which will be observed on April 20, 2004.

CLA's Annual Conference will be held at the Mystic Marriott in Groton on April 19-21.

Advisory Council for Library Planning and Development (ACLPD):
Betsy Bray, Chair, reported that at ACLPD's last meeting in February, the LSTA Budget for FY 2004 was approved. ACLPD also endorsed the changes to the State Grant Program for Public Library Construction Timetable and Guidelines 2004-2005, which will be going before the State Library Board for approval later in the meeting. Ms. Bray distributed a copy of the Connecticard Task Force Progress Report to the ACLPD dated February 18, 2004 and written by Les Kozerowitz and Sharon Brettschneider. The document reports the findings, so far, of the Task Force's review of Connecticard's statutes, funding levels, regulations, goals and programs and also explore possible improvements.

Connecticut Library Consortium (CLC): Sharon Brettschneider gave each Board member an invitation to the Connecticut Library Association's Potluck Supper. Pat Holloway gave a brief update on CLC.

Association of Connecticut Library Boards (ACLB): No report at this time.

Friends: Marge Storrs reported that the Friends Directory and the Winter FOCL Point are now available. The Friends are beginning to collection nominations for their outstanding groups award and their individual award. The next Friends program, "Marketing Your Library," will be held on May 5 in Easton.

Advocacy Committee: No report at this time.

OLD BUSINESS
Budget Update: Mr. Wiggin reported that the State Library is slowly separating operations from the Commission on the Arts. Some of their bills are still coming to the State Library. The State Library is expecting everything to be resolved by the next fiscal year.

Mr. Wiggin stated that the State Library budget is very tight. Consequently, all divisions are being asked to cut back on expenditures.

Legislative Update: Mr. Wiggin handed out a document that illustrated the legislation that the State Library is tracking. Mr. Wiggin reviewed each bill along with the Library's position on them. Mr. Wiggin has sent some proposed legislation relating to state and local documents to the Governor's office but has not heard back yet. Ken Wiggin has been working with legislators for the next fiscal year's issues and is trying to prepare them for increased funding for CCARD. `

Bob Harris complimented Ken Wiggin on the document he prepared for the Elementary and Secondary Education Sub Committee Work Session on February 23, 2004.

NEW BUSINESS
Grant Extension for the Bethel Public Library: Mary Louise Jensen introduced Alice Hutchinson, Bethel's First Selectman and Library Director Lynn Rosato. Ms. Hutchinson stated that the Bethel Library has gone out to bid with a deadline of April 14, 2004. Because the deadline is so close, the Library would like an extension in order to handle any situations that may arise during the bid process. It was MOVED (M. Keller) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES BETHEL PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO APRIL 24, 2005 PASSED unanimously.

Grant Extension for the Hartford Public Library: Louise Blalock, Director of the Hartford Public Library stated that she expects the bid award letter to go out by the end of this week. The Hartford Public Library is requesting a grant extension in order to resolve some procedural concerns. They are not expecting any problems. It was MOVED (F. Petersen) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES HARTFORD PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO APRIL 24, 2005. PASSED with one abstention (L. Gangone)

Grant Extension for the New Haven (Hill Branch) Library: Mary Louise Jensen introduced Jim Welbourne, Director of the New Haven (Hill Branch) Library. Mr. Welbourne also introduced Mr. Seb Asadourian, the City Engineer for the project. Mr. Welbourne informed the Board that the Library is in the midst of reviewing the bids. The Hill Branch Library needs an extension because the project is behind its set deadline. Mr. Asadourian added that the bids were open on March 15. Unfortunately some of the bids were returned very high. The Library and Mr. Asadourian will be meeting with the contractors so they can explain how they got their figures. It was MOVED (L. Gangone) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES THE NEW HAVEN (HILL BRANCH) LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO APRIL 24, 2005. PASSED unanimously.

Grant Extension for the Wethersfield Public Library: Laurel Goodgion, Director of the Wethersfield Public Library, reported that the Library's renovation project has been delayed. The funding is in place but a contract with a builder may not be completed by the April 24, 2004 deadline. It was MOVED (B. Harris) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES WETHERSFIELD PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $400,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO APRIL 24, 2005. PASSED unanimously.

Approval of the State Grant Program for Publc Library Construction Timetable and Guidelines 2004-2005: Mary Louise Jensen stated that the proposed changes relate to bidding. The Board was sent the proposed changes in their packets for their review. It was MOVED (L. Gangone) seconded (Allen Hoffman) THAT THE STATE LIBRARY BOARD APPROVES THE STATE GRANT PROGRAM FOR PUBLIC LIBRARY CONSTRUCTION TIMETABLE AND GUIDELINES 2004-2005. PASSED unanimously.

OTHER BUSINESS
Ann Clark reminded the Board members to complete the evaluation form that was included in their packets. These forms should be returned to Ms. Clark directly by using the self addressed stamped envelope that was also enclosed.

Ms. Clark used this opportunity to formally thank Vice Chair Mollie Keller for sitting in as Chair at the last State Library Board meeting. Ms. Clark stated that she appreciates the support that Ms. Keller gives her throughout the year.

Joy Hostage asked whether former Board member Edwin Williams was properly thanked for his service to the State Library Board. Ann Clark stated that Ms. Hostage is correct in bringing up this matter. Mr. Wiggin will draft a resolution for review at the Board's next meeting.

In closing Ms. Clark thanked everyone in attendance for enduring the speaker phone usage to run the meeting.

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At 1:58 p.m., it was MOVED (F. Hennessy) seconded (J. Hostage) TO ADJOURN. The next meeting is scheduled for May 24, 2004, at 1:15 p.m. (lunch at 12:30 p.m.) in the Attorney's Conference Room.

Respectfully submitted,

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Kendall F. Wiggin, Secretary

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Jane Beaudoin, Recorder