Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
May 20, 2002

Present
Ann Clark, Joy Hostage, Mollie Keller, Judge Joseph Flynn, Edwin Williams, Larry Kibner, Fred Petersen, Betty Sternberg

Absent
Judge Francis Hennessy, Edmund Sullivan

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Bonnie Delaney, (State Library), Mary Engels (State Library/CLA), Anita Barney (CLSUs), Betsy Bray (CLSUs) Marge Storrs (Friends), Pat Holloway (ACLPD), Dorothy Willett (ACLB)

Chairperson Clark called the meeting to order at 1:15 p.m.

Minutes
It was MOVED (J. Hostage) seconded (L. Kibner) THAT THE MINUTES OF THE March 25, 2002, BOARD MEETING BE APPROVED AS PRESENTED. PASSED unanimously.

Public Comment
None.

State Librarian's Report
Ken Wiggin welcomed the Board to the State Library's new off site facility on Van Block Avenue in Hartford. A tour of the facility was offered to everyone in attendance immediately following the meeting.

Mr. Wiggin stated that we are one of sixty organizations nationally to be awarded a grant from the National Historical Publications and Records Commission for the second year of a Judicial Records project.

The State Library will be holding an Employee Recognition reception. This reception will honor staff for 10, 15, 20 and 25+ years of service to the State.

Ken Wiggin expressed his appreciation to the Department of Education for assisting the State Library in distributing two documents. Those documents were both on developing summer reading lists, one for elementary and middle schools, the other for high schools.

Other Reports
Connecticut Library Association (CLA): Mary Engels, President of the Connecticut Library Association (CLA) reported that the annual CLA Conference was an unqualified success. Almost 1,000 people attended and the programs were very well received.

Karen McNulty of the Avon Public Library will be CLA's new President and will begin her term at CLA's next board meeting on June 6 and will also begin reporting to the State Library Board starting with its next meeting. Les Kozerowitz, Director of the Norwalk Public Library is Vice President, President-elect.

CLA's Legislative Committee has issued three legislative alerts to their links, requesting that they contact their legislators in support of restoration of funds that were cut from the iCONN budget.

A small group from CLA participated in the American Library Association's Legislative Day in Washington, DC, and met with legislative staff to promote ALA's legislative agenda. Packets that were prepared by Sharon Brettschneider's staff on LSTA projects in Connecticut were given to the legislative staff. These packets included an iCONN card for database accessibility.

Ann Clark thanked Ms. Engels for her superb professionalism and excellent service to the State Library Board while she was President of the Connecticut Library Association.

Advisory Council for Library Planning and Development (ACLPD): Pat Holloway, Chair of the Advisory Council on Library Planning and Development (ACLPD) reported that ACLPD has been busy writing a new Five-Year LSTA Plan. ACLPD is trying to incorporate suggestions made by the consultant who evaluated the first Five-Year Plan. Those suggestions were that funding be used to continue helping libraries bring technology to citizens statewide and that LSTA be publicized more. New objectives for the plan are using model programs that have been effective and building on initiatives like the Gates Foundation project. There will also be efforts to evaluate projects based on their impact on library users.

Cooperating Library Service Units (CLSU): Betsy Bray, Chair of the Cooperating Library Service Units (CLSUs) reported on Continuing Education (CE) activities sponsored by the CLSUs. CE opportunities are mostly open to any CLSU member library, although a few are offered for one CLSU's members only. CE topics are selected through requests from member libraries, roundtable topics, CLSU staff who see a need and plan a workshop to fill that need, and evaluation forms that ask participants at workshops what other workshops they'd like to see offered. It was reported that CLSU staff are always looking for good presenters. A handout was distributed to the Board which listed CLSU sponsored CE activities for 2001/2002

Association of Connecticut Library Boards (ACLB): Dorothy Willett, President of ACLB, reported that ACLB is planning its third Annual Connecticut Library Leadership Conference and ACLB Awards Dinner which will be held on October 10, 2002, and will be held at the Water's Edge Inn & Resort in Westbrook. This conference is made possible with a Connecticut State Library grant to ACLB and the advisory help of the Connecticut Library Association. The Conference will start at 8:30 a.m. and end at 3:00 p.m. The Awards Dinner will start at 5:00 p.m. and end at 8:30 p.m. The Conference and the Awards Dinner will each cost $40.00. Ms. Willett encouraged everyone to attend.

Advocacy Report: Ken Wiggin stated that the Advocacy report will be given during the Legislative Update section of the agenda under Old Business.

Friends: Friends President Marge Storrs reported that Author Gerald Celente was the speaker at the Connecticut Library Association's Annual Conference and was very well received. The Friends have been visiting libraries around the state. So far libraries in West Woodstock, Bridgeport, South Windham, Monroe, and Ridgefield were visited and plans are set to visit the Brookfield Library on June 3.

The Friends will have their Annual Meeting at the Guilford Free Library on June 8.

The Friends will also have a workshop on fundraising on October 24 in Southbury.

Museum Advisory Committee: No report at this time.

Old Business
Budget Update: Ken Wiggin reported that a major component of the State Library's budget was the restructuring of CCAR. The outsourcing of CCAR went out to bid. Sharon Brettschneider issued a Request for Proposal (RFP) in February requiring bids due in April. A committee was formed to review the RFP responses. The members of the committee are Sharon Brettschneider, Steve Cauffman, Kim Farrington and two staff members of the Department of Administrative Services. Site visits will be made to the selected top vendors.

Mr. Wiggin stated that Sharon Brettschneider has sent a letter out to the library community explaining the CCAR situation. Mrs. Brettschneider answered CCAR related questions from the Board.

Legislative Update: Ken Wiggin reported that he has spent a considerable amount of time at the Capitol during this legislative session. Mr. Wiggin added that he will be working with State Representative Shawn Johnson this summer to explore federal funding options for iCONN.

Mr. Wiggin noted that Larry Kibner has been very helpful in getting appointments for him with legislators.

New Business
Approval of State Library Staff Recommendations for the Use of Returned Library Services and Construction Act Grant Title II Funds: Mrs. Brettschneider explained that in 2001 a public library returned a $100,000 LSCA grant. The Institute for Museum and Library Services (IMLS) is allowing state agencies to use the funds from this returned LSCA grant for construction or technology projects for public libraries. Public libraries have expressed an interest in e-branches. This falls into Goal 3.4 of the Division of Library Development's Long Range Plan Creating Opportunities: New Futures for Connecticut Library Development. The Advisory Council on Library Planning and Development approved the use of the returned $100,000 for the public library information kiosk grant program. In January 2002, IMLS also approved the use of the $100,000 for this purpose. The grant will fund the kiosk, costs for the customized implementation and installation of the kiosk as well as the first year's maintenance contract.

The deadline for the submission of the grant applications was April 12, 2002. Staff reviewed four applications requesting a total of $105,472. Staff reviewed the applications to determine how they addressed the six topics of the grant application format. They are: Statement of need; Project Objectives; Project Description; Project Activity Plan; Project Evaluation; and Project Budget. It was MOVED (E. Williams) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD ACCEPTS THE RECOMMENDATIONS FOR THE REALLOCATION OF $100,000 IN LSCA TITLE II FUNDS WITH THE STIPULATIONS INDICATED, BRIDGEPORT PUBLIC LIBRARY, $25,000, FERGUSON LIBRARY (STAMFORD) $25,000 WITH THE STIPULATIONS THAT THE GRANTEE MUST SUBMIT A LETTER OF SUPPORT FROM THE ORGANIZATION WHERE THE KIOSK WILL BE INSTALLED AND IF THE KIOSK IS INSTALLED IN THE GOVERNMENT CENTER THE FERGUSON LIBRARY MUST REDO THE GRANT APPLICATION TO REFLECT NECESSARY CHANGES; NEW BRITAIN PUBLIC LIBRARY, $25,000; NEW HAVEN PUBLIC LIBRARY $25,000 WITH THE STIPULATION THAT THE GRANTEE MUST SUBMIT A LETTER OF SUPPORT FROM THE ORGANIZATION WHERE THE KIOSK WILL BE INSTALLED. PASSED unanimously.

Resolution for Walter Brahm: It was immediately MOVED (E. Williams) seconded (J. Hostage) THAT ON THIS 20TH DAY OF MAY, 2002, THE MEMBERS OF THE STATE LIBRARY BOARD UNANIMOUSLY AND GRATEFULLY ACKNOWLEDGE WALTER BRAHM'S DEDICATED SERVICE TO THE STATE OF CONNECTICUT, THE STATE LIBRARY, AND THE LIBRARY COMMUNITY; AND BE IT FURTHER RESOLVED, THAT THE MEMBERS OF THE BOARD EXTEND THEIR CONDOLENCES TO THE BRAHM FAMILY. PASSED unanimously.

Mr. Wiggin stated that he will forward the Resolution to the Brahm family.

Other Business
Board member Ed Williams stated that he saw Congressman Simmons recently. Mr. Simmons expressed regrets that he is not able to attend the Connecticut Heritage Foundation meetings.

Board member Fred Petersen informed the Board that the program "History on the Move" will be visiting the Driggs School in Waterbury on May 30. Congresswoman Nancy Johnson will be part of the program as well as Kevin Johnson portraying Private William Webb. The entire student body, of approximately 600 children, is expected to attend. Mr. Petersen stated that this will give the State Library and Museum great exposure.

Fred Petersen stated that in the January 2002 State Library Board minutes it reads that the Museum's Civil War exhibit would be open in the Spring of this year. Mr. Wiggin replied that the Museum staff fell behind schedule due to the move to the Van Block facility. Mr. Wiggin was assured by the Museum staff that they are now back on task. Mr. Petersen encourage everyone to visit the Museum and see the new traveling exhibit.

Mr. Wiggin stated that due to scheduling conflicts he will not be able to attend the Board's July 22 meeting and asked the Board to consider rescheduling it. After reviewing calendars it was decided that the Board meeting would be moved to July 29.

It was MOVED (L. Kibner) seconded (E. Williams) TO ADJOURN. The next meeting is scheduled for Monday, July 29, 2002, at 1:15 p.m. (lunch at 12:30 p.m.) in the attorney's conference room.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder