Connecticut State Library with state seal

State Library Board Minutes

STATE OF CONNECTICUT, RECORD OF PROCEEDINGS
STATE LIBRARY BOARD
May 19, 2003

Members present: Ann Clark, Judge Francis Hennessy, Judge Joseph Flynn, Larry Kibner, Fred Petersen, Bob Harris, Joy Hostage

Members absent: Mollie Keller, Ed Williams, Betty Sternberg

Others present: Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Rich Kingston, Bonnie Delaney (State Library), Marge Storrs (Friends of CT Libraries), Pat Copes (CLSUs), Karen McNulty (CLA)

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Chairperson Clark called the meeting to order at 1:15 p.m. Ms. Clark advised the Board that they will be working from the Revised Agenda that was distributed before the meeting.

MINUTES
It was MOVED (L. Kibner) seconded (B. Harris) THAT THE MINUTES OF THE MARCH 24, 2003, BOARD MEETING BE APPROVED AS PRESENTED. PASSED with one abstention (J. Hostage).

PUBLIC COMMENT
None.

STATE LIBRARIAN'S REPORT
Mr. Wiggin invited questions on his written report.

OTHER REPORTS
Connecticut Library Association (CLA): President Karen McNulty reported that CLA had a very successful Annual Conference. The April 7-9 Conference, which was held at the Mystic Marriott in Groton, received very positive feedback. Next year's conference will also be held at that location.

In April, CLA's Publicity Committee launched a display of photos of different public libraries throughout Connecticut. The exhibit was displayed in the Legislative Office Building concourse.

The Connecticut Library Association voiced objections to tuition increases in the Masters in Library Science Program at Southern Connecticut State University. The Association is attempting to secure an appointment to discuss the issue with the Chancellor. Ms. McNulty stated that if CLA is successful in getting a meeting with the Chancellor, they may ask Ken Wiggin to attend with them.

Members of the Connecticut Library Association were in Washington, DC on May 12-13, for the American Library Association's Legislative Day. The Association members were successful in meeting with several legislators through personal appointments.

Ms. McNulty stated that this is her last report to the State Library Board as President of the Connecticut Library Association. On behalf of the entire State Library Board, Ann Clark thanked Ms. McNulty for her service to the Board and also for keeping the Board very well informed of the Connecticut Library Association's activities and progress.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that at their April 16th meeting, ACLPD approved the changes to the 5 Year Plan suggested by the Institute of Museum and Library Services.

Ms. Brettschneider also told the Board that Karen McNulty was too modest to tell the Board herself that she was named Librarian of the Year at the Connecticut Library Association Annual Conference.

Cooperating Library Service Units (CLSU): Pat Copes reported that she will be reporting to the Board in Anita Barney's place. Ms. Barney has taken a job as Director of the Brookfield Library.

Ms. Copes reported that a committee made up of 20 librarians are working on the Connecticut Library Consortium (CLC). The Committee is working on creating CLC's bylaws and also selecting services from those currently offered by the CLSUs that should continue. These include discount programs, continuing education, round tables, grant writing, public programming, media circuits and interlibrary loans. At its last meeting, a nominating committee was established to select the first Board of the CLC. T he Executive Board will work to hire the new Executive Director for CLC. The committee has been working with legal counsel. Several staff members will stay on through the summer in order to ensure a smooth transition. A location for CLC still has to be determined.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported that Nominations for the ACLB Awards Program are due on June 1, 2003.

Friends: Marge Storrs reported that the Friends are expecting 50 guests this evening at their program on Successful Membership Drives.

It was unfortunate that Mary Ann Hoberman, the Friends spokesperson for Friends of the Library month, was not able to speak at the CLA Conference due to illness in her family.

The Friends Awards Committee has selected the winners for the outstanding groups and individuals. Awards will be presented at the Friends Annual meeting on June 7, in Newtown.

The Friends are looking for companies to advertise in their FOCL Point newsletter in order to help with the cost of its production.

Advocacy Committee: Board member Bob Harris reported that he has had the opportunity to speak with legislators regarding the State Library's budget. Mr. Harris is finding legislators very supportive and will continue in his efforts to rally support for the Library.

OLD BUSINESS
Budget Update: Ken Wiggin reported that he feels that the library community has done a great job informing the Legislature of its needs. $600,000 has been included in the budget for the CLSUs.The big challenge is the Early Retirement Incentive Program (ERIP), which is part of the budget resolution for this fiscal year. The resolutions that are in the Board's packet reflect the number of staff retiring. The State Library is not expecting any more retirement announcements but staff have until May 31, 2003 to decide. The target numbers that the Office of Policy and Management (OPM) expected were not met. Mr. Wiggin was informed on Friday that OPM will allow the State Library to establish a Librarian I position. The State Library will be filling this position as soon as possible. The State Library has until June 6 to submit a comprehensive plan to OPM on how the Agency is handling the ERIP.

Legislative Update: Ken Wiggin reported that there aren't many bills that deal with the State Library in this session. The few bills he is following relate to public records.

Mr. Wiggin reported that COSLINE had its third annual luncheon at the Library of Congress for Senate Staff. It was very well attended. While Mr. Wiggin was in Washington, the Gates Foundation debuted Web Junction, a website which will be a big help to libraries. It was funded by the Gates Foundation.

NEW BUSINESS
Designation of the Connecticut Library Consortium as the Cooperating Library Service Unit: Ken Wiggin explained the history of how the Cooperating Library Service Unit (CLSU) program was established. In 1993 the CLSUs were reduced from 6 offices to 4 offices, due to severe budget reductions. In June 2000, the State Library issued a Request for Proposal to evaluate the services provided by the CLSUs. Library Consultants Himmel & Wilson were selected to conduct the study. As a result of the study the Division of Library Development and the CLSUs have been working to merge the four existing CLSUs into one entity. Each of the CLSU boards adopted a resolution supporting the basic concept of a merger and named five members to serve on a Planning Committee. An outside consultant was hired to facilitate the meetings of the newly formed Planning Committee. The Committee has developed a vision and mission statement, identified services, drafted bylaws and is forming a nominating committee to name the first Board of Directors. State Library Board approval is needed in order to designate the Connecticut Library Consortium as the replacement for the four existing Cooperating Library Service Units. It was MOVED (F. Petersen) with a change in the motion, the word "beginning will be changed to read "effective" seconded (J. Flynn) THAT THE STATE LIBRARY BOARD APPROVES THE DESIGNATION OF THE CONNECTICUT LIBRARY CONSORTIUM AS THE "COOPERATING LIBRARY SERVICE UNIT" FOR THE ENTIRE STATE OF CONNECTICUT FOR THE PURPOSES OF SEC. 11-9e OF THE CONNECTICUT GENERAL STATUTES BEGINNING JULY 1, 2003. THE CONNECTICUT LIBRARY CONSORTIUM WILL REPLACE THE FOUR EXISTING COOPERATING LIBRARY SERVICE UNITS. PASSED unanimously.

Approval of State Public Library Construction Grant Timetable and Guidelines for 2003-2004: Mary Louise Jensen explained that every year the guidelines are reviewed for necessary revisions. All changes are endorsed by the Advisory Council on Library Planning and Development (ACLPD) b efore being brought before the State Library Board for approval. Fred Petersen suggested that the motion be amended to read that the guidelines will be made a part of the motion by reference only. It was agreed and MOVED (F. Hennessy) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES THE STATE PUBLIC LIBRARY CONSTRUCTION GRANT TIMETABLE AND GUIDELINES 2003-2004, WHICH SHALL BE MADE A PART HEREOF BY REFERENCE. PASSED unanimously.

Resolution Honoring David Peck: It was immediately MOVED (F. Petersen) seconded (J. Flynn) THAT ON THIS 19TH DAY OF MAY 2003, HE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES DAVID PECK'S YEARS OF DEDICATED SERVICE TO THE STATE OF CONNECTICUT AND THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HIS LOYALTY AND LONGEVITY, AND EXTENDS ITS SINCERE WISHES FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Carolyn Giliberto: It was immediately MOVED (J. Flynn) seconded (B. Harris) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES CAROLYN E. GILIBERTO'S YEARS OF DEDICATED SERVICE TO THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HER LOYALTY AND LONGEVITY, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Luis G. Paiva: It was immediately MOVED (L. Kibner) seconded (J. Hostage) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY EXPRESSES ITS APPRECIATION TO LUIS G. PAIVA FOR HIS YEARS OF DEDICATED SERVICE TO THE CONNECTICUT STATE LIBRARY AND THE CITIZENS OF CONNECTICUT, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring John H. Siswick: It was immediately MOVED (J. Hostage) seconded (B. Harris) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HERBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES JOHN H. SISWICK'S YEARS OF DEDICATED SERVICE TO THE STATE OF CONNECTICUT AND THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HIS LOYALTY AND LONGEVITY, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Albert J. Palko: It was immediately MOVED (F. Petersen) seconded (J. Flynn) THAT ON THIS 19th DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES ALBERT J. PALKO'S YEARS OF DEDICATED SERVICE TO THE STATE OF CONNECTICUT AND THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HIS LOYALTY AND LONGEVITY, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Sylvia Gaber: It was immediately MOVED (B. Harris) with an amendment to delete the word "has" in the fourth WHEREAS, seconded (L. Kibner) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTIUCT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES SYLVIA GABER'S YEARS OF DEDICATED SERVICE TO THE STATE OF CONNECTICUT AND THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HER LOYALTY AND LONGEVITY, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Lois Mindek: It was immediately MOVED (F. Hennessy) seconded (J. Flynn) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES LOIS MINDEK'S YEARS OF DEDICATED SERVICE TO THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HER LOYALTY AND LONGEVITY, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Donald Pallanck: It was immediately MOVED (J. Flynn) seconded (J. Hostage) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES DONALD PALLANCK'S YEARS OF DEDICATED SERVICE TO THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HIS LOYALTY AND LONGEVITY, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Joan Connelly: It was immediately MOVED (F. Hennessy) seconded (B. Harris) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY ACKNOWLEDGES JOAN CONNELLY'S YEARS OF DEDICATED SERVICE TO THE CONNECTICUT STATE LIBRARY, EXPRESSES ITS APPRECIATION FOR HER LOYALTY AND LONGEVITY AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Resolution Honoring Elizabeth A. Anargiro: It was immediately MOVED (J. Hostage) seconded (J. Flynn) THAT ON THIS 19TH DAY OF MAY 2003, THE CONNECTICUT STATE LIBRARY BOARD HEREBY UNANIMOUSLY AND ENTHUSIASTICALLY EXPRESSES ITS APPRECIATION TO ELIZABETH A. ANARGIRO FOR HER YEARS OF DEDICATED SERVICE TO THE CONNECTICUT STATE LIBRARY AND THE CITIZENS OF CONNECTICUT, AND EXTENDS ITS SINCERE WISH FOR MANY FULFILLING, PLEASURABLE, AND HEALTHY RETIREMENT YEARS. PASSED unanimously.

Ken Wiggin thanked the Board for their attention to these resolutions. Ms. Clark extended her appreciation to each retiree individually and wished them luck as they enjoy their richly deserved retirement.

OTHER BUSINESS
Ann Clark stated that Bob Harris has suggested that, in an effort to cut down on mailings and cost, the minutes begin to be mailed out with the Board packets for the next meetings. The Board agreed and this will be the new practice.
Mr. Wiggin would like to eventually be able to send minutes and other information to the entire State Library Board via email. Not all Board members have email at this time. Another alternative will be looked into.

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It was MOVED (F. Hennessy) seconded (F. Petersen) TO ADJOURN. The next meeting is scheduled for Monday, July 28, 2003, at 1:15 p.m. (lunch at 12:30 p.m.) in the Attorney's Conference Room.

Respectfully submitted,

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Kendall F. Wiggin, Secretary

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Jane Beaudoin, Recorder