Connecticut State Library with state seal

State Library Board Minutes

State of Connecticut, Record of Proceedings
May 24, 2004

Members present:
Judge Francis Hennessy, Fred Petersen, Larry Kibner, Mollie Keller, Joy Hostage, Lucy Gangone, Ann Clark, Allen Hoffman, Fran Rabinowitz, Judge Joseph Fynn

Members absent:
Bob Harris

Others present:
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Mary Louise Jensen, Rich Kingston, Louise Carey, Bill Sullivan, Steve Cauffman (State Library), Pat Holloway (CLC), Marge Storrs (Friends), Marisa Kalt (CT Digital Library), Chris Bradley (CLC), Les Kozerowitz (Norwalk Library, CLA), Anita Wilson (Friends), Carol Kubala (Saxton B. Little Library), Kim Farrington (CCSU)

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

Chairperson Ann Clark called the meeting to order at 1:15 p.m. Ms. Clark stated that the meeting will be conducted from the Revised Agenda.

MINUTES
Ms. Clark asked if there were any revisions to the March 22, 2004 minutes. There were none. It was MOVED (J. Hostage) seconded (J. Hennessy) THAT THE MINUTES OF THE MARCH 22, 2004 BOARD MEETING BE APPROVED AS PRESENTED. PASSED unanimously.

PUBLIC COMMENT
None.

STATE LIBRARIAN'S REPORT
Ken Wiggin distributed a Legislative Update. This document lists the various proposed legislation relating to the State Library that were tracked during the 2004 Legislative Session. Mr. Wiggin touched on each bill and answered questions from the Board members.

Mr. Wiggin stated that he was pleased to introduce Louise Carey, the State Library’s new Human Resources Officer. Ms. Carey joins the State Library from Southern Connecticut State University.

Mr. Wiggin provided an update on the plans for a 150th Anniversary Gala for the State Library. The Connecticut Heritage Foundation Board is progressing with plans to celebrate the anniversary as well as raise funds for the Foundation. To date, there have been some corporate donations to the Foundation. The Connecticut Heritage Foundation would like to pay for the function with in-kind donations as well. Current corporate donations total $11,000. Mr. Wiggin encouraged everyone to mark their calendars for the Gala which will take place on October 23rd in the Hall of Flags at the State Capitol.

150th Anniversary commemorative pencils were distributed to the Board members.

Ann Clark welcomed Louise Carey to the State Library.

OTHER REPORTS
Connecticut Library Association (CLA): Les Kozerowitz reported that the Executive Board did not meet in April due to the Annual Conference. Mr. Kozerowitz stated that the Conference was very successful and that having Wally Lamb as a Speaker was the highlight. Mr. Kozerowitz also reported that the CLA Pot Luck Supper was a success. It was further reported that a delegation went to Washington in April to speak with Senators and their staff during National Library Week.

Advisory Council for Library Planning and Development (ACLPD): No report at this time.

Connecticut Library Consortium (CLC): Pat Holloway distributed CLC’s First Annual Report – May 2004 to the Board. The CLC first annual meeting will be held on June 17, from 5-7p.m. at the Connecticut Historical Society. Ms. Holloway explained how the Connecticut Library Service Units were merged into one entity. Ms. Holloway thanked Executive Director of CLC, Chris Bradley, as well as transition staff and the staff that are now permanently filling positions. Ms. Holloway also thanked Sharon Brettschneider and Ken Wiggin for their support and involvement in attending almost every Board meeting.

Association of Connecticut Library Boards (ACLB): No report at this time.

Friends: Marge Storrs reported that the Friends of Connecticut Libraries now has two new Board members. They are Sybil Paton from Middletown and Louise Brundage from Hamden. The Friends have selected new officers for 2004-2006. The Annual Meeting will be on Saturday, June 5, at the Russell Library in Middletown. The Friends will make award presentations to outstanding friends groups and outstanding individual friends at the Annual Meeting.

Advocacy Committee: No report at this time.

OLD BUSINESS
Budget Update: Mr. Wiggin reported that the State Library received an increase in their budget for the Connecticut Library Consortium. There was also an increase in the Library Construction grant funding.

Next year will continue to be a tight year for the State Library. Mr. Wiggin stated that each division of the State Library has done a good job in cutting back in spending. The book budget remains a serious concern.

Mr. Wiggin thanked the Board members for contacting legislators in support of the $25,000 for the 150th Anniversary of the State Library and for library materials. Unfortunately the money was not appropriated.

Legislative Update: This report was included in the State Librarian’s verbal report.

NEW BUSINESS
Resolution for Proposal Team Members: Sharon Brettschneider introduced the three members of the Proposal Review Team. They are Kimberly Farrington, Head of Interlibrary Loan at the Elihu Burritt Library of Central Connecticut State University, Marisa Kalt, reQuest Statewide Library Catalog Coordinator, and Carol Kubala, Assistant Director at the Saxton B. Little Free Library in Columbia. This team was established to formulate requirements, develop an evaluation methodology, and evaluate vendor proposals for the next generation of reQuest. This team was responsible for making this RFP process a success. It was MOVED (L. Gangone) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD UNANIMOUSLY AND ENTHUSIASTICALLY EXPRESS THEIR GRATITUDE FOR THE TREMENDOUS SERVICE OF KIMBERLY FARRINGTON, CAROL KUBALA AND MARISA KALT. PASSED unanimously. Ann Clark thanked all three honorees and also all the other staff involved in the effort that resulted in such extraordinary work.

Grant Extension for the South Norwalk Public Library: Mary Louise Jensen stated that the South Norwalk Branch Library project plans were over budget. They will have to reduce the size of their addition. The South Norwalk Public Library’s mission has also changed since it applied for a grant in 1999. Norwalk has recently submitted, to their new architects, some revised drawings that were approved by the State Library Building Consultant. Also, if the Board approves the South Norwalk Public Library’s new drawings it will need additional time to go out to bid. It was MOVED (A. Hoffman) seconded (J. Hennessy) THAT THE STATE LIBRARY BOARD APPROVES NORWALK PUBLIC LIBRARY’S REVISIONS FOR THE SOUTH NORWALK BRANCH LIBRARY. THE STATE LIBRARY BOARD ALSO APPROVES THE EXTENSION OF THE DEADLINE TO INITIATE THE ADDITION AND RENOVATION OF THE SOUTH NORWALK BRANCH LIBRARY PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2005. NO FURTHER EXTENSIONS WILL BE CONSIDERED. PASSED unanimously.

FY05 LSTA Grants: Sharon Brettschneider reported that the State Library has had a competitive grant program using federal funds for many years. Grant categories were approved by the Advisory Council for Library Planning and Development and were chosen to help the State Library meet the goals in the LSTA Five Year Plan. $320,490 in FY04 funds is available for the FY05 LSTA competitive grant program. State Library staff reviewed thirty-two grant applications for the Program Plan Grant requesting a total of $362,302. Applications were numerically scored based on how well they addressed need, activities, benefits or outcomes, measurement of benefits or outcomes and project continuation. Seventeen Program grants totaling $250,033 are being recommended to the Board. Nine Adaptive Technology Grant applications totaling $43,751 are also being recommended to the Board. It was MOVED (M. Keller) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES THE RECOMMENDATIONS FOR THE ALLOCATION OF $293,784 IN LSTA FUNDS AS FOLLOWS: Program Grants -OUTREACH PROGRAMS FOR CHILDREN Bridgeport Public Library ($20,000), Danbury Public Library ($11,752), Killingly Public Library ($8,760), The Ferguson Library ($17,089), Thompson Public Library ($3,000), Willimantic Public Library ($19,833) PROGRAMS FOR NON-ENGLISH SPEAKING POPULATIONS Danbury Public Library ($19,621), Farmington Library ($10,000), Tunxis Community College Library ($15,600), Hartford Public Library ($15,600), New Britain Public Library ($15,300), Stratford Library Association ($8,000), E.O. Smith High School ($5,140), Silas Bronson Library ($20,000) West Hartford Public Schools ($20,000) PROGRAM FOR OLDER ADULTS Russell Library ($19,965), New Haven Free Public Library ($20,000) Adaptive Technology Grants – The Brookfield Library ($3,264), Asnuntuck Community College ($9,293), Lucy Robbins Welles Library ($3,067), Preston Public Library ($6,459), Cora J. Belden Library ($3,000), Stonington Free Library ($4,032), American School for the Deaf ($3,112), Wintergreen Inter-district Magnet School ($6,100), ECSU/J. Eugene Smith Library ($5,424). PASSED with one abstention (L. Gangone).

Board member Fran Rabinowitz stated that she is appreciative that the grants are very supportive to the mission of the Department of Education.

Resolution for Edwin E. Williams: Ann Clark stated that this resolution recognizes the hard work and dedication Edwin E. Williams provided the State Library as a Board member. It was immediately MOVED (J. Hostage) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD UNANIMOUSLY AND ENTHUSIASTICALLY EXTEND THEIR HEARTFELT THANKS AND DEEPEST APPRECIATION TO EDWIN E. WILLIAMS FOR HIS DEDICATION AND COMMITMENT IN SUPPORT OF THE MISSION OF THE CONNECTICUT STATE LIBRARY AND THEIR APPRECIATION FOR HIS EFFORTS IN PRESERVING AND ENHANCING STATE LIBRARY PROGRAMS AND SERVIICES FOR THE LIBRARIES AND CITIZENS OF CONNECTICUT. PASSED unanimously.

Approval of the State Grant Program for Public Library Construction Timetable and Guidelines 2004-2005: Mary Louise Jensen stated that the proposed changes relate to changes in state law regarding the bidding. The Board was sent the proposed changes in their packets for their review. It was MOVED (L. Gangone) seconded (Allen Hoffman) THAT THE STATE LIBRARY BOARD APPROVES THE STATE GRANT PROGRAM FOR PUBLIC LIBRARY CONSTRUCTION TIMETABLE AND GUIDELINES 2004-2005. PASSED unanimously.

OTHER BUSINESS
There was none.

*********************************************************************************************

At 1:50 p.m., it was MOVED (F. Hennessy) seconded (J. Hostage) TO ADJOURN. The next meeting is scheduled for July 26, 2004, at 1:15 p.m. (lunch at 12:30 p.m.) at the Van Block Facility.

Respectfully submitted,

______________________________

Kendall F. Wiggin, Secretary

______________________________

Jane Beaudoin, Recorder