Connecticut State Library with state seal

STATE OF CONNECTICUT, RECORD OF PROCEEDINGS

STATE LIBRARY BOARD
July 25, 2005

Members present:
Judge Francis Hennessy, Judge Joseph Flynn, Daphne Deeds, Bob Harris, John Barry, Allen Hoffman, Ann Gaulin (for Fran Rabinowitz)

Members absent:
Joy Hostage, Larry Kibner, Fran Rabinowitz, Mollie Keller

Others present:
Kendall Wiggin, Jane Beaudoin, Sharon Brettschneider, Lynne Newell, Rich Kingston (State Library), Carl DeMilia (New Milford Public Library), Joyce Hermonat (New Milford Public Library), Henry Dutcher (ACLPD), Mary Vinton (Greenwich Library), Anita Wilson (Friends)
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Vice-Chairperson Bob Harris called the meeting to order at 1:15 p.m.

Minutes
It was MOVED (F. Hennessy) seconded (D. Deeds) THAT THE MINUTES OF THE MAY 23, 2005, BOARD MEETING BE APPROVED AS PRESENTED. The MOTION was PASSED with two abstentions (J. Barry, A. Hoffman).

Public Comment
There was none.

State Librarian's Report
Mr. Wiggin stated that he has recently received his copy of the Institutional Assessment Report that was the result of the museum assessment. The report recommends that a strategic plan be done in order to determine the future of the Museum of Connecticut History and how to best share its collections with all who visit. Mr. Wiggin reported that he has met with Bruce Fraser, Executive Director of the Connecticut Humanities Council. Together they agreed that this project would qualify for a technical assistance grant but because a state agency cannot apply for a grant, it will be sought through the Connecticut Heritage Foundation on behalf of the museum. Mr. Wiggin is currently working on writing the grant request, which is due on August 1, 2005. This grant request involves the State Library Board, the Museum Advisory Committee and representatives from the history community. Mr. Wiggin hopes to have a strategic plan in place next year.

Mr. Wiggin showed the Board members a new public service announcement (PSA) done to advertise the GreatKids website. There are two versions of this PSA, a 30 second version, as well as a 15 second version. The PSA will be airing on television later this summer and is funded by a grant from the Department of Public Health.

Other Reports
Connecticut Library Association (CLA):
No report at this time.

Advisory Council for Library Planning and Development (ACLPD):
Chairman Henry Dutcher reported that at its last meeting ACLPD approved the long range planning grants. The deadline for submission of the grants is October. The grant awards will range from $3,000-$10,000. Henry Dutcher also reported that the Task Force for the Review of Statutes will have its final recommendations for presentation to ACLPD at its August meeting. Once the recommendations are approved by ACLPD they will go before the State Library Board for consideration. ACLPD’s Nominations Committee is preparing for next year’s election.

Connecticut Library Consortium (CLC):
No report at this time. Association of Connecticut Library Boards (ACLB): No report at this time.

Friends of Connecticut Libraries (FOCL):
Anita Wilson, President of Friends, reported that Lillian Levin will retire from the Friends Board after 16 years of service. Ida Ransom of Thompson will join the Friends Board in Ms. Levin’s place.

Connecticut Heritage Foundation (CHF): Mr. Wiggin reported that the Connecticut Heritage Foundation met this morning. Plans are underway for the Gala that is scheduled for October 22, in the Hall of Flags at the State Capitol. The Connecticut Heritage Foundation is still looking for corporate sponsors. Geno Auriemma has agreed to do another public service announcement (PSA) supporting the State Library and Museum of Connecticut History. Production for the PSA is some time this fall. Mr. Wiggin concluded by reminding the Board that the Foundation is always looking for nominations for new Board members.

Old Business
Budget Update:
Mr. Wiggin reported that the final budget funded public library construction grants at $3.5 million dollars. The bond package also authorized four designated construction grants. Mr. Wiggin stated that he doesn’t support the inclusion of designated projects in the budget, but the final decision is not his. He feels that the grant distribution system that the State Library currently has in place works very well.

Legislative Update
Mr. Wiggin reported that the confidentiality of records bill was passed in the Senate but never taken up in the House. Mr. Wiggin feels that this matter will come up again next legislative session.

New Business
Extension of the State Public Library Construction Grant to the New Milford Public Library:
Mary Louise Jensen stated that the New Milford Public Library is requesting an extension because they need more time to acquire local funding. Mary Louise Jensen introduced Carl DeMilia, Director of the New Milford Public Library. Mr. DeMilia stated that this has been a long, drawn out process. There will be a Town Council meeting on September 26, where the Library Building Committee will ask for funds to do the final drawings and also to set a town meeting date for project funding approval. It was MOVED (J. Flynn) seconded (F. Hennessy) THAT THE STATE LIBRARY BOARD APPROVES NEW MILFORD PUBLIC LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 25, 2006. PASSED unanimously.

Extension of the State Public Library Construction Grant to the Byram Shubert Branch Library (Greenwich):
Mary Louise Jensen introduced Mary Vinton of the Byram Shubert Branch Library. Ms. Vinton reported that this has been a very complicated project. The Library would like to combine its current expansion project with its bathroom renovation project to provide for handicapped accessibility. They hope to break ground in July 2006. The Library has a very supportive community. Board member Allen Hoffman asked if it would be more efficient to grant a 30-day extension and prevent those in a position to make decisions from putting off this project. Ms. Jensen stated that it used to be that 6 month extension requests were presented to the Board but that these grant requests were coming back for more extensions. Libraries also need time to raise/match funds and sign with a contractor. It was MOVED (J. Flynn) seconded (A. Hoffman) THAT THE STATE LIBRARY BOARD APPROVES BYRAM SHUBERT BRANCH LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $38,734 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 30, 2006. PASSED unanimously.

Resolution for E. Frederick Petersen:
Judge Hennessy stated that Fred Petersen is one of the great people to serve on the State Library Board and in the library community. It was immediately MOVED (F. Hennessy) seconded (J. Flynn) THAT THE MEMBERS OF THE STATE LIBRARY BOARD UNANIMOUSLY AND ENTHUSIASTICALLY EXTEND THEIR HEARTFELT THANKS AND DEEPEST APPRECIATION TO E. FREDERICK PETERSEN FOR HIS EXTRAORDINARY DEDICATION AND COMMITMENT IN SUPPORT OF THE MISSION OF THE CONNECTICUT STATE LIBRARY AND THEIR APPRECIATION FOR HIS EFFORTS TO RAISE THE STATURE OF THE STATE LIBRARY AND THE MUSEUM OF CONNECTICUT HISTORY AND ENHANCE PROGRAM AND SERVICES FOR THE CITIZENS OF CONNECTICUT. PASSED unanimously.

Resolution for Lucy Gangone:
Mr. Wiggin reported that Lucy Gangone’s husband has taken a new job in another state which unfortunately means she must resign from the State Library Board. It was immediately MOVED (F. Hennessy) seconded (J. Flynn) THAT THE MEMBERS OF THE STATE LIBRARY BOARD UNANIMOUSLY AND ENTHUSIASTICALLY EXTEND THEIR HEARTFELT THANKS AND DEEPEST APRECIATION TO LUCY GANGONE FOR HER DEDICATION AND COMMITMENT IN SUPPORT OF THE MISSION OF THE CONNECTICUT STATE LIBRARY AND THEIR APPRECIATION FOR HER EFFORTS TO PRESERVE AND ENHANCE LIBRARY PROGRAMS AND SERVICES FOR THE CITIZENS OF CONNECTICUT. PASSED unanimously.

Other Business
Judge Flynn stated that it would be nice to have a report on the Library’s usage in each area. The report should include information on the collections such as new acquisitions and which items are being maintained. This report would help show where the budget is used. Mr. Wiggin stated that each division of the State Library is currently working on collecting this data for its biennial report. Mr. Wiggin will distribute this in depth report to the Board upon its completion.

Judge Flynn stated that in early September an orientation and tour of the UConn Law Library is done. Judge Flynn wondered if that was something that was done at the State Library. Lynne Newell, Director of Information Services, stated that is done at the State Library as well. A notice of the next orientation will be sent to Judge Flynn.

Mr. Wiggin informed the Board that he has sent a copy of the State Library’s newest brochure to all agency heads.

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At 2:05 p.m., it was MOVED (F. Hennessy) seconded (J. Barry) TO ADJOURN. The next meeting is scheduled for September 26, 2005, at 1:15 p.m. (lunch at 12:30 p.m.) at the Van Block Facility.

Respectfully submitted,

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Kendall F. Wiggin, Secretary

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Jane Beaudoin, Recorder