Connecticut State Library with state seal

State Library Board Minutes

State of Connecticut, Record of Proceedings
State Library Board
September 22, 2003

Members present:
Judge Francis Hennessy , Larry Kibner, Fred Petersen, Bob Harris, Mollie Keller, Ed Williams, Ann Clark, Joy Hostage

Members absent:
Betty Sternberg, Judge Joseph Flynn

Others present:
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Rich Kingston, (State Library), Marge Storrs (Friends of CT Libraries), Chris Bradley, Pat Holloway (CT Library Consortium)

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Chairperson Ann Clark called the meeting to order at 1:15 p.m. Ms. Clark began by reminding the Board that she was not in attendance at the last meeting. Ms. Clark took this opportunity to personally thank the Board for re-electing her Chairperson for another term. Ms. Clark stated that she appreciates the confidence the Board has in her and does not take this privilege lightly. Ms. Clark continued that she feels the success of the Board is due to the attendance and dedication of the entire Board. Ms. Clark also thanked Ken Wiggin for his diligence and service to the library community in his 5 years with the State Library.

The Board wished Lynne Newell, Director of the Division of Information Services, a happy birthday.

Minutes
It was MOVED (E. Williams) seconded (L. Kibner) THAT THE MINUTES OF THE MAY 19, 2003, BOARD MEETING BE APPROVED AS PRESENTED. PASSED with two abstentions (A. Clark, J. Hostage.).

Public Comment
None.

State Librarian's Report
Mr. Wiggin reported that his Executive Committee has recommended that another All Staff Development Day for the State Library staff be held. This year's plans will be for only a half-day meeting. Ken Wiggin and his Executive Committee feel it is very important to get the entire staff together to update them on what the respective Divisions are doing and also provide the staff an opportunity to get acquainted. The State Library would close for the morning to accommodate the All Staff Development (half) Day and then reopen in the afternoon on a date to be determined. Board members will be invited to attend.

Mr. Wiggin reported on Coltsville Park. Continued interest remains in the State Library and Museum of Connecticut History participating in this project because of the association to the Colt Firearms collection in the Museum. The new developer involved in Coltsville Park, and his staff, came to the State Library and toured the Archives and the Museum. They are interested in an industrial history presence in one of the buildings and would like to involve the Archives and Museum. The plan would be to eventually have the State Library and Museum of Connecticut History lease space at Coltsville Park. The editor of the Hartford Courant spoke with Mr. Wiggin and subsequently published an editorial incorporating some of Mr. Wiggin's points. Mr. Wiggin would be interested in Coltsville Park provided the State would commit to long term financial support. Mr. Wiggin plans to continue to dialogue with the Coltsville Park developers.

Fred Petersen asked about computer security issues. Mr. Wiggin explained that for some time the State Library has been planning to put up a firewall but several "attacks" this summer forced the implementation of the firewall. The implementation took a tremendous amount of time. Mr. Wiggin said that the automation staff did an outstanding job in getting the firewall in place and dealing with the various viruses and worms. It was further reported that there are still some computers that are not behind the firewall yet due to connectivity issues.

Mr. Petersen asked about security passes. Mr. Wiggin said changes have been made in response to a decision by security to stop issuing the passes. Lynne Newell provided background on the Archives pass process and explained that the State Library has developed a library card that combines the procedures and are valid for a year and renewable for up to three years.

Other Reports
Connecticut Library Association (CLA): Vice President Chris Bradley reported that a letter to the editor from CLA was published in the Hartford Courant in response to a letter by the US Attorney for Connecticut about the Patriot Act in which he said that librarians had been over reacting to the law. The question of whether the State Library Board should address this issue came up. Ann Clark asked the State Librarian to consider bringing something to the Board in the future if he thought it appropriate.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that ACLPD last met in August. The principle item addressed at the August meeting was the establishment of a joint task force between ACLPD and CLA to review the statutes, history and goals of ConnectiCard and recommend changes to improve the program. There are several issues that need to be addressed. Sharon Brettschneider and Joanne Turschman, State Data Coordinator, will be on the task force. The task force will be looking for input from the library community.

Connecticut Library Consortium (CLC): Pat Holloway began by distributing a handout entitled "Let's Talk About ......Library Friends in Diverse Communities." This discussion group which is being hosted by the Friends of Connecticut Libraries will focus on the challenges faced by urban Friends. Many subjects will be discussed such as ethnic, gender and age diversity, participation, promotion of the Friends activities, and developing Friends boards which reflect the community's diversity.

Ms. Holloway introduced Chris Bradley, the newly appointed Executive Director of the Connecticut Library Consortium. Ms. Bradley reported that the CLC will have to cut employees dramatically as a result of the deep cut in funding for the CLC in the recently passed budget. CLC will also outsource some services. It was further reported that CLC will try to continue its main programs.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported that ACLB is sponsoring its 4th Annual Connecticut Leadership Conference. All Board members are invited. Ken Wiggin added that Ms. Brettschneider will be receiving an award at the 38th ACLB Annual Awards Dinner on October 9, 2003.

Friends: Marge Storrs reported that the Friends are in the middle of their membership drive. Ms. Storrs distributed a registration form for their upcoming program "Jazz Up Your Library Newsletter." This program will take place on October 15 from 6:30 pm.to 8:30 p.m., at the Cheshire Library.

Advocacy Committee: Bob Harris stated he is disappointed to report that he had no success in his efforts to restore the funding for the CLSUs.

Old Business
Budget Update: Mr. Wiggin reported that he was notified last Friday that the State Library has until the end October to submit a 7.5% budget reduction options for FY05. The CLSUs have no venue other than writing a letter asking for restoration of funding. Ms. Clark asked about the timing of this letter and whether waiting unitl the October 15 session would be more appropriate. Mr. Harris felt that it couldn't hurt to send the Legislature a letter now. Mr. Wiggin would like to have a meeting with the State Library Board's Finance Committee in October. Mr. Wiggin reported that there is 10% less funds in the general operating budget than last year. The staff at the State Library is still down 20%.

Mr. Wiggin was pleased to report that there was a good group of candidates for the Human Resources Officer position. Mr. Wiggin was also pleased to report that the State Library has been able to bring back a few of its laid off employees. However, man y of these individuals are in durational positions or are in a lower classed position.

Legislative Update: Mr. Wiggin stated that he is working with the Connecticut Library Association on their agenda for the next year's legislative session.

New Business
There was no New Business at this time.

Other Business
Joy Hostage inquired when the State Library Board Facilities Committee will meet again. Ms. Hostage has heard reports of leaks in the State Library's roof and also the "no drinking" policy in Memorial Hall. Mr. Wiggin replied that he is meeting quarterly with Judge Pelligrino and agreed a Facilities Committee meeting was in order.

Bob Harris brought greetings to the Board from former Board member Hazel McGuire. The Board returned best wishes to Ms. McGuire,.

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It was MOVED (B. Harris) seconded (E. Williams) TO ADJOURN. The next meeting is scheduled for Monday, November 24, 2003, at 1:15 p.m. (lunch at 12:30 p.m.) location to be determined.

Respectfully submitted,

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Kendall F. Wiggin, Secretary

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Jane Beaudoin, Recorder