Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
November 27, 2000

Present
Ann Clark, Joy Hostage, Judge Francis Hennessy, E. Frederick Petersen, Betty Sternberg, Jack Short, Edmund Sullivan, Edwin E. Williams, Larry Kibner

Absent
Robert Gallucci, Mollie Keller

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Mary Louise Jensen (State Library), Bradley Green (West Haven Public Library), Bill Sapienza (West Haven Public Library), David Grossman (Cornwall Library), Kevin McCarthy (CLSUs), Anita Barney (CLSUs/WCLC), Philip G. James (Salem Library Board), Carl Nawrocki (Salem Library Building Committee), Claudia Caine (Minor Memorial Library, Roxbury)

TThe meeting was called to order at 1:15 p.m. by Chairperson Clark.

Minutes
It was MOVED (F. Petersen) seconded (E. Sullivan) THAT THE MINUTES OF THE SEPTEMBER BOARD MEETING BE APPROVED AS PRESENTED. PASSED with one abstention (E. Williams).

Public Comment
None.

Ms. Clark thanked Claudia Caine, Director of the Minor Memorial Library, and all the staff of the Library, for hosting the Board meeting and for making the Board feel so welcomed.

State Librarian's Report
Board member Ed Williams asked Mr. Wiggin how the handicap accessibility issue at the State Library is doing. Mr. Wiggin responded that the status remains the same. The State Library's Building Consultant, Mary Louise Jensen has reviewed the situation and has made some suggestions which will be examined further.

Mr. Wiggin reported that there is concern about security coverage for the Museum of Connecticut History. Since the writing of the State Librarian's report there has been another incident of the Museum not opening on time. Mr. Wiggin will be meeting with Tom Siconolfi of the Judicial Department to discuss these concerns.

A very extensive and complete report on the Mashantucket Pequot/Archives investigation was prepared and presented to the Attorney General's office as well as the State Police. The State Police are contacting antique dealers from whom the Mashantucket Pequots purchased items. Mr. Wiggin commended his staff on the thoroughness of the report that was prepared.

Other Reports
Connecticut Library Association (CLA) : Ken Wiggin reported for Jay Johnston, President of CLA. Plans are moving forward for the CLA spring conference. CLA has decided to send a letter to Judge Leuba regarding his decision to cancel the Judicial branches subscriptions to the Connecticut Law Tribune, especially as this affects the law libraries in court houses statewide.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that later in the meeting the Board will be addressing a nomination for ACLPD membership. Ms. Brettschneider also reported that she and Ken Wiggin attended a workshop at the Bill and Melinda Gates Library Foundation on the State Partnership Program Grant application process. One of the grant requirements is that the State Library establish a coalition of public library leadership who will promote the expansion of access to information technology resources. The Advisory Council of Library Planning and Development agree that they meet the requirements of this coalition and will be acting in that capacity for the grant application.

Cooperating Library Service Units (CLSU): Kevin McCarthy of the Perrot Library in Old Greenwich reported for Pam Bombara. Mr. McCarthy informed the Board of the opportunities and benefits of libraries joining the CLSUs audio and video circuits. This program is offered to help public libraries maximize their collection budgets by offering more videotapes or books on tape or CD for less cost.

Questions were raised by Board members as to whether this is a duplication of services offered by the State Library's service centers and CCAR. Ms. Brettschneider answered that the service centers do provide some of these services. Ms. Brettschneider reminded the Board that consultants are currently studying the relationship between the State Library and the CLSUs as well as the services that both offer. It was determined that it does appear that the biggest area of overlap is collections.

Association of Connecticut Library Boards (ACLB): No report at this time.

Friends: Jack Short reported that he was pleased to be meeting in Roxbury at the Minor Memorial Library. This library is a perfect example of what a strong Friends group can achieve. The Friends of Connecticut Libraries are looking into how to channel all the support that comes from the statewide Friends groups.

Advocacy Committee: Larry Kibner updated the Board on progress that is being made in relation to the advocacy plan approved at the last meeting. Mr. Kibner met with Ken Wiggin to review a draft advocacy piece that is being developed for Board members to use when visiting libraries, legislators, and others. He also spoke of the need to identify and meet with new legislators about State Library issues. He and Mr. Wiggin have also discussed strategies for working with the legislature in the upcoming session. Mr. Wiggin began by updating the Board on the Connecticut Heritage Foundation's efforts to promote the Library and Museum. Art Mulligan, a Foundation Board member, was successful in committing Geno Auriemma to do a public service announcement for the Library and Museum. Paul Mayer, Executive Director of the Greater Hartford Tourism District, filmed and produced the public service announcement which will be available for viewing in the near future.

Jack Short stated that he felt it would be appropriate to forward a letter to former State Librarian Walter Brahm on the occasion of his 90th birthday. This would provide an opportunity to thank Mr. Brahm for his contributions as State Librarian for the years 1964-1975. It was MOVED (J. Short) seconded (E. Sullivan) THAT A LETTER BE SENT TO FORMER STATE LIBRARIAN WALTER BRAHM ACKNOWLEDGING HIS 90TH BIRTHDAY AS WELL AS HIS CONTRIBUTIONS AS STATE LIBRARIAN FROM 1964-1975. PASSED unanimously.

Old Business
FY 2000-2001 and FY 2002-2003 Biennial Budget: Ken Wiggin reported that the state is still developing the biennial budget. The State Library received $458,644 for capital equipment. Mr. Wiggin will be meeting with his Executive Committee to look into how to appropriate this money.

State Library Board Retreat: Ken Wiggin met with the consultant who facilitated the Board Retreat. The next step is to meet with Board Chair Ann Clark to determine how to prioritize the issues that came out of the Retreat in order to present them to the entire Board.

New Business
Approval of the Year 2001 Meeting Calendar: Ann Clark stated that every November the State Library Board determines its meeting calendar for the following year. It was MOVED (E. Sullivan) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES THE FOLLOWING DATES FOR ITS REGULARLY SCHEDULED MEETINGS IN THE YEAR 2001: JANUARY 22, MARCH 26, MAY 21, JULY 23, SEPTEMBER 24, NOVEMBER 26. PASSED unanimously.

Approval of Extension of the State and Public Library Construction Grant for the Cornwall Library: Mary Louise Jensen introduced David Grossman of the Cornwall Library. Mr. Grossman stated that the Cornwall Library was successful in raising the private and public funds necessary to begin construction. They are experiencing problems with site drainage of storm water. Cornwall's engineer is working on the solution and expect the matter to be resolved soon. This matter has delayed the Cornwall Library's plans to publish their bid notice in the press. The Cornwall Library is confident they will be ready to start construction in the spring. It was MOVED (F. Petersen) seconded (J. Short) THAT THE STATE LIBRARY BOARD APPROVES CORNWALL LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $462,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO JANUARY 19, 2002. PASSED unanimously.

Approval of Extensions of State and LSCA Title II Public Library Construction Grants for the West Haven Public Library: Mary Louise Jensen introduced Mr. Bradley Green, Director of the West Haven Public Library. Mr. Green explained that the West Haven Public Library's plans to renovate and expand to make all floors handicapped accessible has been delayed due to contaminated soil. Architect Bill Sapienza elaborated that an underground oil tank existed on the site that has now been removed. The tank had several inches of oil in it still that dated back to before 1959. Because the oil tank had no obvious defects in it and odors were encountered, a proper environmental solution is being looked into. This is delaying the bidding process. It was MOVED (E. Williams) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES WEST HAVEN PUBLIC LIBRARY'S EXTENSIONS OF THE DEADLINES TO INITIATE ITS PROJECT FOR THE $26,960 STATE PUBLIC LIBRARY CONSTRUCTION GRANT AND THE $40,480 LSCA TITLE II PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 29, 2001. PASSED unanimously.

Approval 2000-2001 State Public Library Construction Grant Recommendations: Mary Louise Jensen explained that there is $2.5 million for FY01 grant allocations. A description of all the projects and the ranking of all eligible applicants were distributed to the Board in their Board packets for review. It was MOVED (F. Petersen) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD ACCEPTS THE RECOMMENDATIONS FOR THE STATE PUBLIC LIBRARY CONSTRUCTION GRANT AWARDS FOR FY 00-01 WITH THE FOLLOWING STIPULATIONS, WHERE APPROPRIATE. 1. THAT SOIL-BORING TESTS AND THE ARCHITECT'S LETTER ABOUT THE SOIL BE SUBMITTED TO STATE LIBRRY STAFF BEFORE SIGNING WITH A BUILDING CONTRACTOR. 2. THAT PERK TEST FOR SEPTIC TANK AND THE ARCHITECT'S LETTER ABOUT THE SOIL BE SUBMITTED TO STATE LIBRARY STAFF BEFORE SIGNING WITH A BUILDING CONTRACTOR. THE GRANTS APPROVED BY THE BOARD ARE AS FOLLOWS: Category #1 (projects that create additional usable library space, such as new buildings, additions, and renovations) – Salem $500,000, Hartford $500,000, Ledyard $500,000, Simsbury $500,000, Category #2 (projects that make buildings handicapped accessible and in compliance with the American with Disabilities Act (ADA) correct fire or building code violations, remodel to accommodate new technologies, or provide for energy conservation) - Madison $199,920, Plymouth $7,768, Ansonia $141,333. PASSED unanimously.

Resolution for Pat Walker: Ken Wiggin stated that Ms. Walker is the Payroll Officer for the State Library and is retiring with more than twenty one years with the Library. Mr. Wiggin as well as the staff of the State Library expressed appreciation for Ms. Walker's hard work and therefore bring this resolution before the Board. It was MOVED (J. Short) seconded (J. Hostage) THAT ON THIS 27TH DAY OF NOVEMBER, 2000,THE MEMBERS OF THE STATE LIBRARY BOARD UNANIMOUSLY AND ENTHUSIASTICALLY EXTEND THEIR HEARTFELT THANKS AND DEEPEST APPRECIATION TO PATRICIA WALKER FOR HER TWENTY-ONE YEARS OF DEDICATED SERVICE TO THE STATE LIBRARY. PASSED unanimously.

Approval of Nominations to the Advisory Council on Library Planning and Development (ACLPD): Sharon Brettschneider reported that ACLPD has had a vacancy in the academic libraries category. Phyllis Leonardi of the J. Eugene Smith Library at Eastern Connecticut State University, has been endorsed by ACLPD through email and telephone votes. It was MOVED (E. Williams) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD ACCEPTS THE NOMINATION OF PHYLLIS LEONARDI AS ACADEMIC REPRESENTATIVE TO ACLPD. PASSED unanimously.

Approval of Agency Program Prioritization: Mr. Wiggin informed the Board that the Office of Policy and Management (OPM) has requested that all Agency Heads prioritize their current program. Since it will be necessary to reduce some agency expenditures below current levels, the Governor asked OPM to revisit the issue of program prioritization with all state agencies. Mr. Wiggin continued that in September of 1988, former State Librarian Richard Akeroyd, developed a plan for a 10% reduction for FY 1990. This plan included the development of a Statement of Principles and Criteria for Budget Planning and Development. Mr. Wiggin feels that this document is still very valuable and is bringing it before the Board to be reconfirmed for use in responding to OPM's program prioritization request. It was MOVED (F. Petersen) seconded (B. Sternberg) THAT THE STATE LIBRARY BOARD APPROVES THE "STATEMENT OF PRINCIPLES AND CRITERIA FOR BUDGET PLANNING AND DEVELOPMENT" FIRST DEVELOPED IN 1988 AND INSTRUCT THE STATE LIBRARIAN TO ADHERE TO THIS POLICY STATEMENT AS HE DEVELOPS A RESPONSE TO THE PROGRAM PRIORITIZATION REQUEST THAT HAS BEEN MADE BY THE OFFICE OF POLICY AND MANAGEMENT. PASSED unanimously.

It was noted by Board member Betty Sternberg that her Board at the Dept. of Education also had to do an Agency Program Prioritization and stated that it is an extremely difficult task.

Other Business
Board member Jack Short presented the matter of a letter of thanks to former Chair of ACLPD, Richard Lowenstein on behalf of the Board. It was also stated that Michael Golrick, former President of the Connecticut Library Association should also receive a letter of appreciation for his service. It was MOVED (J. Short) seconded (L. Kibner) THAT A LETTER OF ACKNOWLEDGEMENT AND APPRECIATION BE SENT TO RICHARD LOWENSTEIN AND MICHAEL GOLRICK FOR THEIR WORK ON THEIR RESPECTIVE COMMITTEES AND FOR THEIR INFORMATIVE REPORTS TO THE BOARD. PASSED unanimously.

Sharon Brettschneider reported on the Gates Grant. The application for the Bill and Melinda Gates Foundation grant was completed today. The State Library will be benefiting from this grant indirectly. The grant will give eligible public libraries loaded computers for public access. Eligibility is based on at least 10% of the municipality's population living in poverty. The population of the town must have 10% or more of its users at poverty levels. Ms. Brettschneider explained all the benefits of receiving this grant.

Ann Clark added an informational item. Review forms for Ken Wiggin's performance appraisal will be forthcoming.

At 2:20 p.m. it was MOVED (J. Short) seconded (L. Kibner) TO ADJOURN. Passed unanimously. The next meeting is scheduled for Monday, January 22, 2001, at 1:15 p.m. (lunch at 12:30 p.m.) in the Attorney's Conference Room.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder