Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
November 26, 2001

Present
Ann Clark, Betty Sternberg, Judge Francis Hennessy, Mollie Keller, Edwin E. Williams, Fred Petersen, Joy Hostage, Judge Joseph Flynn, Edmund Sullivan

Absent
Larry Kibner

Others Present
Kendall Wiggin, Jane Beaudoin, Sharon Brettschneider, Richard Kingston, Lynne Newell, Mary Louise Jensen, Bonnie Delaney, Mary Engels (State Library), Eileen Demayo (Hagaman Memorial Library), Ellen Gambini (Hagaman Memorial Library), Anita Barney (CLSUs), Pat Copes (CLSUs), Pat Holloway (ACLPD)

The meeting was called to order at 1:15 p.m. by Chairperson Clark. Ms. Clark welcomed back Board member Judge Francis Hennessy who recently had surgery.

Minutes
The minutes of the September 24, 2001 Board meeting were modified to reflect that it was Fred Petersen who seconded the motion to approve the July 23 minutes, not Joy Hostage.

Public Comment
None.

State Librarian's Report
Mr. Wiggin stated that he had nothing to add to his written report which is included in the Board's packet. Board member Ed Williams commented that he is very impressed with the extent of the summary of staff activities in the written report.

Other Reports
Connecticut Library Association (CLA): President Mary Engels reported that CLA will be producing another exhibit of 250 academic and public library photographs in the concourse of the Legislative Office Building. This exhibit will be ready starting January 2, 2002 with an opening reception for the exhibit on January 10, beginning at 5:00 p.m. There will also be a workshop for legislative links prior to the reception on January 10, starting at 4:00 p.m.

CLA Legislative Committee Co-Chair, Kelly Marszycki is being replaced by Kelly Browne, Librarian at the UConn Law School. CLA's Legislative Committee adopted their legislative agenda at their last meeting. CLA's Annual Conference will be held at the Radisson in Cromwell on April 15-17, 2002. The theme for the conference is Get Connected @ Your Library. Nathaniel Philbrick will be the Keynote Speaker.

Advisory Council for Library Planning and Development (ACLPD): Pat Holloway, Director of the New Britain Public Library, is the new ACLPD representative to the Board. Ms. Holloway distributed a handout which explains ACLPD, its mission, membership and meeting schedule. ACLPD has three major goals for this year: The new 5 year LSTA Budget will be worked on, Connecticar Task Force will be setting up criteria for an RFP to be sent out, and ACLPD will be setting up criteria for the Gates Library Foundation funding to be distributed in the State.

Cooperating Library Service Units (CLSU): Anita Barney distributed a handout and explained the CLSUs' touch screen survey computers. The CLSUs have and will make available to libraries, two touch screen PCs. Libraries borrowing the computers use them to survey their community to find out if they are satisfied with the services provided by the library. The touch screen computer project is now managed by Capital Region Library Council (CRLC) and has become self-funded. Pat Copes of CRLC gave a brief touch screen computer survey demonstration and answered questions from the Board.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported that the ACLB Leadership Conference Awards Dinner was held on November 15 and the actual Conference was held on November 16.

Advocacy Committee: Ken Wiggin reported that the Connecticut Heritage Foundation's project "History on the Move" has made a visit to the Smalley Academy in New Britain. Congresswoman Nancy Johnson joined Foundation Board members, Fred Petersen and Art Mulligan as well as David Corrigan, Kevin Johnson as William Webb, and Jane Beaudoin, at the Academy. Congresswoman Johnson read to over 80 4th graders and answered their questions. Items from the Museum's collections related to New Britain were shown to the children. The visit was very well received.

Friends: Mary Engels reported that the new Friends liaison to the State Library Board will be Marge Storrs. Ms. Engels also stated that the reception for Jack Short was a success. $1,500 was raised for the Norma Hanson Short Foundation.

The Governor has proclaimed April 2002 Friends of Connecticut Libraries Month. The Honorary Chair will be Diane Smith.

All Friends Board members contacted their legislators to lobby for continued funding for iCONN.

Museum Advisory Committee: No report at this time.

Old Business
FY 2000-2001 and FY2002-2003 Biennial Budget: Ken Wiggin referred to his Legislative Update document that was distributed in the Board's packet. The results of the appropriations and bond authorizations that resulted in several reductions to the State Library's budget were discussed. There is a lot of concern over the reductions in the Digital Library's budget. Libraries will hesitate to get involved in the Digital Library if they think it isn't going to continue. Discussion followed on the databases that will have to be cut should the budget reductions go forward.

Ken Wiggin will prepare some talking points for Board use when approaching legislators about the State Library's budget weaknesses.

The Board also discussed the budget adjustments made by the Office of Policy and Management on October 1, 2001. The result of this budget adjustment was a reduction of $37,929 in the Legal/Legislative Library Materials account and also a reduction of $37,948 in the Statewide Database Program.

Adoption of the Intellectual Property Policy for the State Library: The Intellectual Property Policy was tabled at the May 2001 Board meeting. It was reviewed more closely in a recent meeting with Ken Wiggin, Lynne Newell and Judge Flynn. Board member Ed Sullivan stated that the policy's first sentence should include the Archives and Museum as well as the Library. A few other minor revisions were suggested and accepted. It was MOVED (F. Petersen) seconded (F. Hennessy) THAT THE STATE LIBRARY BOARD ADOPTS THE INTELLECTUAL PROPERTY POLICY WITH REVISIONS. PASSED unanimously.

Grant Extension for the Hagaman Memorial Library in East Haven: It was immediately MOVED (M. Keller) seconded (J. Flynn) THAT THE STATE LIBRARY BOARD APPROVES HAGAMAN MEMORIAL LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT (#044-SC-98) TO NOVEMBER 29, 2002. PASSED unanimously.

New Business
2001-2002 State Public Library Construction Grant Recommendations: A description of all the projects and the ranking of all eligible applicants were distributed to the Board in their packets for review. The state bonding grant allocation is $2.5 million for FY 02. There is also $716,430 in funds that were not used from previously awarded grants and carryover from last year. It was MOVED (F. Petersen) seconded (E. Sullivan) THAT THE MEMBERS OF THE STATE LIBRARY BOARD ACCEPTS THE RECOMMENDATIONS FOR THE STATE PUBLIC LIBRARY CONSTRUCTION GRANT AWARDS FOR FY 01-02 WITH THE FOLLOWING STIPULATIONS, WHERE APPROPRIATE. 1. THAT SOIL-BORING TESTS AND THE ARCHITECT'S LETTER ABOUT THE SOIL BE SUBMITTED TO STATE LIBRARY STAFF BEFORE SIGNING WITH A BUILDING CONTRATOR. 2. THAT PERK TEST FOR SEPTIC TANK AND THE ARCHITECT'S LETTER ABOUT THE SOIL BE SUBMITTED TO STATE LIBRARY STAFF BEFORE SIGNING WITH A BUILDING CONTRACTOR. THE GRANTS APPROVED BY THE BOARD ARE AS FOLLOWS: Category #1 (projects that create additional usable library space, such as new buildings, additions, and renovations) - Bristol $500,000 (with stipulation 1), New Haven $500,000 (with stipulation 1), New Britain $59,655, Bethel $500,000, Wethersfield $400,000, Monroe $500,000 (with stipulations 1 & 2), Category #2 (projects that make buildings handicapped accessible and in compliance with the American with Disabilities Act (ADA) correct fire or building code violations, remodel to accommodate new technologies, or provide for energy conservation) - Griswold $28,766, East Norwalk $500,000, Stamford $60,138, Fairfield $167,871. PASSED unanimously.

Approval of Connecticut Digital Library Advisory Board By-Laws: The Connecticut Digital Library will replace the Connecticut Library Network and its Board. New by-laws were developed in cooperation with the Department of Higher Education to reflect the new scope of the Digital Library and the involvement of both the State Library and the Department of Higher Education. It was MOVED (F. Petersen) seconded (M. Keller) THAT THE STATE LIBRARY BOARD APPROVES THE CONNECTICUT DIGITAL LIBRARY ADVISORY BOARD BY-LAWS WITH THE ADDITION OF NUMBER 2 UNDER SECTION A OF ARTICLE VIII. PASSED WITH ONE OPPOSING VOTE (E. Williams).

Approval of Meeting Calendar for the Year 2002: At every November Board meeting the meeting calendar for the following year is determined. It was immediately MOVED (J. Hostage) seconded (E. Williams) THAT THE STATE LIBRARY BOARD APPROVES THE FOLLOWING DATES FOR ITS REGULARLY SCHEDULED MEETINGS IN THE YEAR 2002: JANUARY 28, March 25, May 20, July 22, September 23, November 25. PASSED unanimously.

Other Business
There was no Other Business.

The meeting was adjourned at 2:10 p.m. The next meeting is scheduled for Monday, January 28, 2002, at 1:15 p.m. (lunch at 12:30 p.m.) in the Attorney's Conference Room.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder