Connecticut State Library with state seal

STATE LIBRARIAN'S REPORT

May 24, 2004

This report is prepared bi-monthly in conjunction with the regular meetings of the Connecticut State Library Board. Items to be routinely covered include the following: the significant activities of the State Librarian and the staff, significant administrative decisions affecting the operation of the Library, status reports regarding in-progress activities, information regarding external events having an impact on the Library, media coverage of the Library, and information of general interest to the members of the Board.

The following report by the State Librarian, which will be included in the minutes of the May 24, 2004 meeting of the Board, covers the period of March 23, 2004, through May 23, 2004.

FINANCIAL REPORT
Attached to this report.

PERSONNEL REPORT
Vacancies (State Funded)

  1. Office Assistant (part-time) – Van Block Facility. – Position reclassified to Storekeeper in progress.
  2. Clerk Typist (part-time) Records Center (PRA) - Position reclassified to Storekeeper Assistant in progress.

Vacancies (Federal Funds)
None

POSITIONS FILLED SINCE LAST REPORT

  1. Office Assistant (part-time) – Law/Leg Ref.
  2. Human Resources/Affirmative Action Program Manager
OFFICE OF THE STATE LIBRARIAN
Legislative
The budget bill that was passed by the General Assembly and signed by the Governor restores $130,000 to the Connecticut Library Consortium’s budget bringing their appropriation for 2005 to $300,000. Unfortunately, the $25,000 that had been included for the Sesquicentennial was taken out of the final budget.

Meeting in Special Session, the General Assembly approved Senate Bill 803, AN ACT AUTHORIZING BONDS OF THE STATE FOR CAPITAL IMPROVEMENTS AND OTHER PURPOSES. Included in this “bond package” is $3.5 million for the public library construction program. Originally no funding had been allocated for 2004 or 2005. In the past, the funding level for the program had been $2.5 million annually. This welcome increase will allow for more libraries to receive grant awards this year.

Connecticut Library Association Awards
I am proud to report that:
Sharon Brettschneider was named this year’s Outstanding Librarian. This award honors the career accomplishments of a librarian who has demonstrated an outstanding record of service to both his or her library and to the library profession. Nominees may have rendered significant service in any of the following categories: Development of outstanding service in field of expertise; e.g. reference, children's services; Record of professional library leadership; Encouragement of community/institutional support for the library. Preference is given to nominees who have achieved in more than one area.

Susan Cormier received the CLA Children's Section Faith Hektoen Award for Career Achievement. This award recognizes the efforts of an individual or group that has made an impact on library service to children in Connecticut at the local and/or state level. The award is named for Faith Hektoen, first state consultant for children's services, who served for over twenty years.

Both Ms. Brettschneider and Ms. Cormier bring great respect to the State Library’s Library Development efforts in the State and region.

Sesquicentennial
Plans for various 150th Anniversary activities are underway. The April issue of the CONNector is out and includes many articles relating to the history of the Library and Library Development. State Archivist Mark Jones has produced a display board that has pictures of the 9 former State Librarians as well as yours truly. The Foundation has received funding for the Gala from Peoples Bank, The Hartford, and EBSCO along a promise from Gale Research. The Hall of Flags at the State Capitol has been reserved for Saturday evening, October 23 for the Anniversary Gala.

greatKidsCT
We have received a proposal from Cronin and Company for a media campaign to promote the greatKidsCT website. The Department of Public Health has agreed to fund the campaign, which will be launched in January of 2005. It was decided that the Presidential campaign will make it very difficult to get advertising time and that our message would probably be lost amidst the barrage of campaign advertising.

Telling the People’s Story
Diana Paque, Chief of the California State Library’s Library Development Services Bureau, and I have met with Dr. Robert Martin, Director of the Institute of Museum and Library Services (IMLS) on April 30 in Washington, D.C. to discuss our digitization proposal. We also brought it before the Chief Officers of State Library Agencies (COSLA) at their Spring meeting. Both Dr. Martin and the Chief Officers endorsed the proposal. COSLA set up a working group to develop legislation to implement the proposal. When funded, this program will greatly assist the states in their efforts to create digital libraries of historic documents, historical objects and other works that represent the history of our states and country.

Professional Activities
Attended meetings of the Commission on Educational Technology, Connecticut Coordinating Committee for the Promotion of History (CCCPH), CONSULS, Connecticut History Online Project Management Committee, Connecticut Library Association Executive Board, Connecticut Library Association Legislative Committee, Historic Preservation Advisory Board.

I also attended the Chief Officers of State Library Agencies spring meeting; Connecticut Council on Philanthropy; CLA Annual Conference. I presented the Excellence in Library Service Awards and gave an update on State Library happenings at our annual “State Library Confidential” program; CLA Potluck Supper; and Nelinet Annual Meeting.

I joined the Connecticut Library delegation to the American Library Association’s annual Legislative Day. I visited the offices of Representatives Larson, Johnson, and DeLauro. It was a good opportunity to meet their Washington office staffers since many of them change from year to year. They all seemed supportive of library issues.

While in Washington the Council of State Library Agencies in the Northeast (of which I am the Chair) hosted our annual Senate Staff Luncheon at the Library of Congress. Most all of our Senators were represented. Dr. Martin from IMLS and I each spoke briefly about the importance of our federal program and expressed our thanks for their support for the recent reauthorization of the Library Services and Technology Act (LSTA).

I have been elected to the Webjunction Advisory Committee. Among other things, the Committee acts as an advisory body on strategic issues related to Webjunction; communicates both internally and externally about the project, conveying information about the project to the community; and provides advice on priorities and policies to the program director. This is a three year appointment with meetings held three times a year.

OCLC invited all of the state librarians to a meeting at the Ohio State Library in Columbus to discuss the results of a survey of state librarians they conducted and the findings of the Environmental Scan that they recently published. (Copies will be available at the Board meeting). The report has broad implications for library services at all levels. This was also an opportunity for state librarians to discuss their needs with OCLC and to see in what ways OCLC can be of assistance.

I spoke with students at the Southern Connecticut State University Library School’s Career Day. I focused on the changing roles of libraries and librarians and the skill sets that are needed today. I looked at employment opportunities and pointed out some of the areas where I see job growth.

Jennifer Aniskovich, Director of the Commission on Culture and Tourism (formally the Commission on Arts, Tourism, History and Film) and I had an introductory meeting. We discussed her vision for the new agency and looked at ways we can work together.

The State Library hosted the Connecticut Center for the Book’s annual luncheon as part of the World of Words program.

INFORMATION SERVICES DIVISION
Reference Services
The Research Resources Web Page has been revised and made more user-friendly. Division staff collaborated through training sessions on the changes.

New England Ancestors.org is a new web resource now available through our Website.

The Reference e-mail link form under “ask a reference question” on the Website is temporarily out of order. The Division is working towards a solution. In the meantime, patrons are encouraged to use the regular email link at isref@cslib.org.

The licensing of a new electronic product WestLaw Patron Access has been completed. Twelve print titles will be discounted. The package includes 2 simultaneous users with IP authentication, and KeyCite access.

Outreach
History and Genealogy Office Assistant Kevin Johnson gave a William Webb presentation on Thursday, March 4, at the Gaffney School, New Britain, and a Jordan Freeman presentation on Thursday, March 11, for the DAR in Milford.

IS Reference Staff gave a tour to The Greater New Haven Leadership Group on March 10.

Law/Legislative Reference Unit Head Denise Jernigan participated in a question and answer session at the SCSU Library School Career night on April 6.

IS Reference Staff sponsored a tour of the Library at 9:30 a.m. on April 22 for Take Your Daughters to Work Day.

The new Connector has been distributed by email and has many articles about the Library written by IS Division staff.

Federal Document Depository
A backlog of FedDoc maps is being shelved.

Government Information Federal Documents Librarian Nancy Peluso hosted a Rhode Island Government Documents meeting at the CSL Van Block facility on April 8.

Space
Work has begun to move the best copy (copy 1) ConnDocs from level 5A to the Cage on level 6. Three batches have been moved so far. This will create some much-needed room on level 5A to shelve new items.

Collections
A project to move maps and atlases out of the Probate Vault began on Friday, March 12. General Workers began to take atlases to the preservation area, vacuum them and take them to the Special Collection area. The workers were given instruction on how to vacuum rolled maps. This included the Blaeu Atlases and other early atlases that are part of the Goodwin Collection that was bequeathed to the Library in 1950. Correspondence concerning the value of these atlases dates back many, many years. Archives is working on getting probate boxes sent offsite and Superior Court records will also be moved as a separate part of the project. The location code of atlases moved to Spec Coll from the Probate Vault has been changed in CONSULS. Maps from the Goodwin Collection, pertaining to Connecticut and other states, remain in the Probate Vault. Future use of the Probate Vault is being discussed.

A procedures document will be developed for the Division on handling and storing maps for preservation purposes. Staff moving large oversize material from Van Block to the State Library building on 231 Capitol Avenue are considering using an artist’s portfolio for the transport.

Some photostats and photocopies of newspapers of the 1818 Constitutional Convention and some of the 1965 Constitutional Convention seating plans were found amongst the maps during the move of items from the Probate Vault. They will be kept in the Law/Legislative Reference Unit with other related material.

The Preservation Unit and Archives Unit are planning to have preservation photocopies and digital images made of the Connecticut Archives indexes. The new photocopies will replace the Photostats currently on roller shelves in the H&G Reading Room.

A project to discard outdated test guides and purchase new ones has begun. Outdated test guides will be offered to the prison libraries. The Discard Policy and fact sheet from March 1987 are being reviewed for any possible changes.

All aerial photos, excluding the 1934 aerials are being boxed. Information Services Division Director Lynne Newell and Preservation Librarian Jane Cullinane are editing and revising database specifications to reproduce negatives, prints, and digital images for the 1934 aerial photos. These specs will be sent to the Department of Administrative Services for release as an RFP for prospective vendors, and will become a CSL standard that can be used for other digitization projects within the agency.

Library Automation
DeBabelizer software has been used in the Connecticut History Online project to embed copyright statements onto the images.

The Division has convened a Digital Publication Committee to determine policies and procedures for managing the increasing number of digital copies of publications.

Library For the Blind and Physically Handicapped
LBPH Director Carol Taylor gave a presentation for a Vision Support Group at Seabury in Bloomfield on March 3, 2004. Ms. Taylor also gave a tour and overview of LBPH to Anita Gagnon, Volunteer Program Coordinator for BESB, and discussed ways of helping each other with volunteer needs on March 8, attended a CRIS Board Meeting on March 23, gave an LBPH presentation for BESB Senior Grant Programs in South Windsor on March 24 and in Elmwood on March 29, and hosted the LBPH Advisory Committee Meeting at LBPH on April 2, where she gave recognition to committee member volunteers.

New compact shelving is being installed at LBPH. Subcontractors have started the flooring.

Ken Wiggin met with LBPH staff on March 31.

Ms. Taylor met with Vince Juliano to discuss the LBPH program and give him a tour of the building. Mr. Juliano will be writing an article about LBPH as part of a series related to LSTA funding in Connecticut on April 19.

Ms. Taylor attended the LSTA “Big Grant Giveaway” at WLSC for reviewers on April 26, and attended the CVSBH Board Meeting in Litchfield on April 16, 2004.

Staff
Collection Management Unit Head Diane Pizzo attended the Innovative Users Group Conference in Boston from April 3-5.

Several Division staff attended and some staffed a booth at the CLA Conference in Mystic from April 19-22. Informational brochures and flyers were also prepared and given out at the Conference.

Ms. Jernigan and Law/Legislative Reference Librarian Hilary Frye attended the SNELLA program at Quinnipiac Univ. Law School on April 23.

Ms. Jernigan attended a WESTLAW program on searching statutes on April 20.

Preservation Librarian Jane Cullinane attended a meeting at the Northeast Document Conservation Center in Andover, MA on April 16.

Personnel
A new general worker, Sandra Rampertab, began working on March 19 in the Preservation Unit.

General Worker Angela Swaby transferred to the Government Information Unit on March 19.

DIVISION OF LIBRARY DEVELOPMENT
Joanne Turschman, State Data Coordinator, completed compilations and calculations for this year’s Connecticard reimbursement payments which runs from March 1, 2003 through February 29, 2004. In April, payments were made to 168 public libraries, sharing $676,028 among 4,651,057 loans.

Sharon Brettschneider has released two Requests for Proposals (RFP). One is for a cost study as part of the work of the Connecticard Task Force. Proposals are due to the State Library on June 4th and will be evaluated by staff and representatives of the Connecticard Task Force. The second RFP is for a public relations campaign for emergent literacy. The project will build on the emergent literacy training conducted by the State Library and offer a variety of materials for both the State Library and local libraries to use in their emergent literacy work. These proposals were delivered on May 14th and are being evaluated by staff.

Kendall Wiggin, Mary Louise Jensen, Sharon Brettschneider and Mary Engels attended an award ceremony on April 27th at the Silas Bronson Library in Waterbury. Silas Bronson received the Excellence in Public Library Service Award for a Specific Service in a Large Library. Sharon Brettschneider and Mary Engels also attended a ceremony on May 16th at the Lyme Public Library. Lyme received the Excellence in Public Library Service Award for Overall Service in a Small Library

Kendall Wiggin, State Librarian and Mary Louise Jensen, Building Consultant, attended the groundbreaking ceremonies on March 20th at the Southbury Public Library and on March 26th at the Fairfield Public Library.

Continuing Education
On May 7th, Mary Engels, Douglas Lord and William Sullivan attended a conference sponsored by the Rhode Island State Library on the future of libraries titled Navigating the Future of Libraries: A Rhode Map.

The new Willimantic Library Service Center (WLSC) Training lab opened in March. This 16-seat lab is open to all libraries and library consortia for technical training. This state of the art lab is complete with Internet access and all Microsoft Office programs. Other specialized programs may be loaded for specific classes. Thanks to Susan Cormier, Director of WLSC, for overseeing this implementation.

Mary Louise Jensen, Building Consultant, was the speaker for the Library Space Planning Guide workshops on March 25th at the Middletown Library Service Center Training Lab with attendance of eleven people and on March 30th at the Willimantic Library Service Center (WLSC) Training Lab with attendance of fourteen people. This is the first workshop at the newly opened Willimantic Training Lab.

Libratect Seminar, a workshop sponsored by the Connecticut State Library and attended by architects, librarians, and library board members, was held at the Farmington Library on April 15th with attendance of thirty-six to discuss the new library.

Public Library Construction Grant workshop conducted by Mary Louise Jensen and attended by architects, librarians, and library board members was held at Middletown Library Service Center on April 29th with the total attendance of nine people.

Americans With Disabilities Act Coalition of Connecticut, Inc., Connecticut State Library, and Connecticut Library Association (ADA Committee) in collaboration with the New England ADA and Accessible IT Center presented Open the Windows! A Workshop on Accessible Information Technology at the WLSC on May 3rd with total attendance of nine people.

Library Architecture Plans Discussion, a workshop organized by Mary Louise Jensen and attended by architects, librarians, and library board members, was held at the Farmington Library on May 11th with attendance of twenty-eight to discuss the new library.

Sharon Brettschneider gave a presentation on library obligations under the Children’s Internet Protection Act at the Connecticut Library Association Annual Conference on April 21st.

Mary Engels presided over the Excellence in Library Services Award program at the CLA Conference on April 20th. Each of the four winning libraries described the service or programs that were recognized by the awards. Ms Engels also introduced the key-note speaker at the conference, best-selling author Lisa Scottoline. Ms. Engels was responsible for bringing Ms. Scottoline to the Conference.

Marisa Kalt attended Creating Dynamic PowerPoint Presentations at the Middletown Library Service Center (MLSC) on May 4, 2004. Sharon Brettschneider attended Beginning Access training on May 19th, also at MLSC.

Library Service and Technology Act Grants
Thirty-three Library and Technology Act (LSTA) grant applications were submitted to the State Library on March 5th. Libraries are requesting a total of $362,302 in grants. $200,000 was originally allocated to LSTA grants. However, the LSTA allocation for this year was higher than expected, making another $120,490 available. LSTA grants were reviewed by Library Development staff and are being brought to the State Library Board for approval at this meeting.

Training on Outcome Based Evaluation (OBE) was provided to all winning grantees on May 13th and 14th. The workshops, The Effects on Users: Outcomes Measurement in Libraries, were coordinated by Mary Engels. OBE, also known as Outcomes Measurement (OM), is an approach to evaluation that focuses on the impact that results from a service. Instead of asking "How much has the library/ library program done?" OBE asks, "What impact did the library or program have on the participants?" or "How has the participant's life changed because of what the library provided?" The Institute of Museum and Library Services is now requiring recipients of LSTA funds to incorporate OBE into evaluations of LSTA projects. The presenter, Rhea Joyce Rubin, the Outcomes Measurement consultant to the California State Library and the Massachusetts Board of Library Commissioners is working with them to integrate OBE into their LSTA applications, projects, and evaluations. In this capacity she is also doing training on OM for California and Massachusetts libraries.

Public Library Statistics
The 2002-2003 Public Library Statistics are completed and available on our webpage at: http://www.cslib.org/statprofile.htm. In addition, Joanne Turschman, State Data Coordinator, has compiled a summary of some of the most important statistics on a document titled: Connecticut Libraries: The Facts (included in your packet).

WebJunction
Webjunction.org is a website funded by the Bill & Melinda Gates Foundation and implemented by OCLC to provide open access to technology and information in public libraries. The Division of Library Development will be one of five states piloting a state version of WebJunction premiering at the American Library Association Conference in June. Tom Newman and Linda Williams attended two days of training in April at OCLC Headquarters in Ohio on the content management software that will enable them to enter content on the site. Mr. Newman and Ms. Williams will be training other members of the staff so that website maintenance will be distributed across the division. The website offers powerful tools for online training, community participation and technical support. An information brochure on WebJunction is included in your packet.

iCONN
The April 2004 issue of the iCONN Times, a quarterly publication, is available in PDF format at www.iconn.org/staff/support.html#iconntimes.

Public Awareness
An information packet about iCONN was distributed to all senior centers in Connecticut. The packet included individual flyers on HeritageQuest Online, Health & Wellness Resource Center, Business & Company Resource Center, and the Associated Press Photo Archive. The flyers can also be downloaded from iCONN at www.iconn.org/staff/support.html#promo.

Flyers on the two newest iCONN resources, HeritageQuest Online and Associated Press Photo Archive, were also distributed to all public libraries.

Betty Goyette, former school media consultant with the State Department of Education, will be working with iCONN to develop learning activities that tie iCONN resources into State curriculum standards. She distributed a letter to all library media specialists encouraging them to submit successful learning activities, with instructions and forms. She will edit the submissions which will be compiled, along with other support material, in a ToolKit for Educators that will distributed to all K-12 schools in Connecticut this Fall. The toolkit is intended to span many grade levels and content areas and will be available free of charge in print and electronic formats.

$$$ and Sense
Comparing calendar years 2002 and 2003, the total number of searches performed in iCONN increased 37% and the total number of searches in reQuest increased 10%.

reQuest/iCONN Migration
July 16, 2004 is the date when reQuest and iCONN will be accessible through the “library portal” that will be hosted by Auto-Graphics in California. Currently, the portal is serving as the access point to reQuest, to other library catalogs and to other public domain databases, such as Connecticut History Online. The plan is to make all iCONN licensed databases accessible (with user authentication) through the same portal. In addition, the resource menu screen will be enhanced so that each database title will be directly hot-linked to its own native search interface. Nelinet is rewriting all the reQuest training manuals so that we will be able to offer training to new participants using the new interface by July 1.

reQuest now has the ability to display circulation status (availability) information by enabling users to click on an icon next to the library holding, which in turn connects the user to the holding library’s local system. If you would like to see an example of this in reQuest, at rqst-agent.auto-graphics.com just click “Go” and do a keyword search for “Perdido Street Station”, then select the first title in the brief title list. Click on the checkmark next to the holding for “ New Britain – Central Conn. State Univ.”

Currently, this capability requires that each local system or network system support the Z39.50 protocol, and that a profile be registered in reQuest for that system using information supplied by the library. Accordingly, on March 29, 2004, iCONN distributed a letter to all 90 libraries and library networks that have holdings in the reQuest Main Catalog. A form was included that libraries could complete and return in order to be registered in reQuest for this capability. To date, we have received nine responses. Based on these responses, we have activated circulation status capability for the following libraries and networks: Burnham Public Library, Central CT State University, CT State Library, Goshen Public Library, LION, Lyme Public Library, New Fairfield Free Library, New Haven Free Public Library, Saxton B. Little Free Library, and Teikyo Post University. There is no charge for this service.

CT Digital Library Advisory Board Change
Barbara Jones, University Librarian at Wesleyan University, resigned from the Advisory Board. The Board recommended Patricia Daragan, Director of the U. S. Coast Guard Academy, to fill this vacancy in the category of academic librarian.

Comings & Goings
Jane Emerson attended a meeting of the ProQuest Advisory Board in Ann Arbor, MI on May 3-4, 2004. The State Library received an honorarium of $1,000 from ProQuest as a result of her participation in this meeting.

Jane Emerson visited East Granby Public Library on May 12 to provide assistance in connecting to and using iCONN.

Stephen Cauffman and William Sullivan exhibited iCONN at CLA’s Annual Conference on April 20 – 21.

PUBLIC RECORDS ADMINISTRATION
On January 13, 2004, LeAnn Johnson and Lizette Pelletier conducted a vault inspection at the Town of Enfield. On January 20, 2004, LeAnn Johnson attended an Association of Records Managers and Administrators chapter meeting at the Courtyard Marriott in Cromwell. The session was on “How to Become a Records Management Consultant.”

January 21, 2004, Eunice DiBella, LeAnn Johnson, Lizette Pelletier and Kendall Wiggin met with Steve Kliger and representatives from Central Connecticut State University Center for Public Policy & Social Research regarding the historic preservation grant program. We are looking into alternative formulas for the equitable distribution of grant funds to municipalities. On the same day, Ms. DiBella attended a meeting of the Electronic Recording Committee at the Legislative Office Building.

On January 22, 2004, Eunice DiBella and LeAnn Johnson attended a workshop for new town clerks sponsored by the Office of the Secretary of the State at the Legislative Office Building. Both Ms. DiBella and Ms. Johnson spoke to the group regarding various records management issues.

On January 28-30, Eunice DiBella attended a hearing regarding Draft Declaratory Ruling #94 at the Freedom of Information Commission. Draft Declaratory Ruling #94 deals with the retention and disposition of electronic mail and voice mail. On January 30, Ms. DiBella presented testimony of behalf of the State Library. On April 28, the Freedom of Information Commission held a special meeting regarding the Draft Declaratory Ruling and decided not to issue it. Eunice DiBella made a statement at that proceeding.

February 5, 2004, Eunice DiBella, Mark Jones, Jane Cullinane, LeAnn Johnson, Lizette Pelletier and Joseph Camposeo, Town Clerk of Manchester met with Nick Artim of Fire Safety Network regarding revisions to the administrative regulations that govern the construction of vaults in the State of Connecticut.

On February 20, 2004, Eunice DiBella and LeAnn Johnson attended a lunch meeting of the Middlesex County Town Clerk’s Association at the Baci Grill in Cromwell, CT. Both spoke to the group regarding the Historic Document Preservation grant program.

On February 24, 2004, Eunice DiBella, LeAnn Johnson, Mark Jones, Bruce Stark and Lizette Pelletier attended a Historic Document Advisory Committee Meeting at the State Library Van Block facility. At this meeting, Patrick McGlamery, Map Librarian of the Map and Geographic Information Center at the University of Connecticut, presented a software demonstration of the 1934 Historical Aerial Survey of Connecticut. The State Library is undertaking this important project by using its portion of the Historic Document preservation funds.

On February 26, Don Ballinger attended a departmental training session at the Department of Economic and Community Development. Don assisted in this presentation.

March 16, 2004, Eunice DiBella and LeAnn Johnson met with officials in the town of Hamden regarding the new vaults for the town clerk and probate judge. Vault inspections were performed at this time.

March 22, 2004, Eunice DiBella and LeAnn Johnson attended the annual Freedom of Information Conference at Water’s Edge in Westbrook, CT.

On March 24-25, 2004, the Connecticut State Library Office of the Public Records Administrator and State Archives in collaboration with the Northeast Documents Conservation Center (NEDCC) presented a workshop entitled, “Surviving a Disaster.” LeAnn Johnson planned this hands-on workshop with Northeast Document Conservation Center. Lori Foley, Field Representative at NEDCC was the presenter. We also had the participation of the Hartford Fire Department. We had two separate sessions and had a total of 63 attendees for both sessions. The workshop was held at the State Library Van Block Facility. State Library staff that attended were Eunice DiBella, LeAnn Johnson, Mark Jones, Debra Pond, Jane Cullinane, Glenn Sherman, Sandra Ramtertab and Charles Yaeger and Don Ballinger from the State Records Center.

On March 29 and April 8, Eunice DiBella and Mark Jones met with DEP employees regarding records retention and disposition issues.

On April 5, Eunice DiBella attended a meting of the Town Clerk’s Certification Committee at the Killingworth Town Hall. Agenda items included the revisions to the town clerk’s manual and the upcoming certification examination June 2004.

On April 22 Don Ballinger attended a meeting of the Managers of the Southern Region of the Department of Mental Retardation at the Connecticut Valley Hospital. Mr. Ballinger did a presentation on the State Records Program.

On April 19, Eunice DiBella met with representatives from the Department of Revenue Services (DRS) regarding 2-D Bar-coding. This is a new technology that DRS is studying. On April 20, Eunice met with officials in the town of Manchester regarding electronic recording of land records.

LeAnn Johnson attended the Association of Records Managers and Administrators meeting on April 20. The program was entitled, “Enron-Arthur Andersen Affair: Lessons Learned.” The meeting was held at the Courtyard by Marriott in Cromwell.

On April 29-30, 2004, Eunice DiBella and LeAnn Johnson attended the Town Clerk’s Spring Conference at the Marriott in Windsor. LeAnn presented a slide show covering events of the past year. LeAnn also represented the State Library in the vendor exhibit area.

On May 13, 2004, State Library Staff presented an all-day records management workshop at the Connecticut Town Clerks School. The Connecticut Town Clerks School is sponsored by the Connecticut Town Clerk’s Association and the Center for Public Policy. and Social Research. Staff participating in the presentation were Eunice DiBella, LeAnn Johnson, Jane Cullinane, Lizette Pelletier and Mark Jones.

The topic for the May 14, 2004 Town Clerk’s School was “Electronic Filing/Recording Technology for Attorneys, Title Searchers and Town Clerks. Eunice DiBella and James Todd of the Town of Manchester did a presentation entitled, “State of Connecticut Initiative in Electronic Filing of Land Records.” Kendall Wiggin and LeAnn Johnson attended.

On May 19, Eunice DiBella and LeAnn Johnson attended a meeting of the Hartford/Springfield Chapter of the Association of Records Managers and Administrators in Cromwell, CT.

STATE ARCHIVES
On February 23, Mark Jones attended meeting at Connecticut Historical Society (CHS) to discuss the Old State House, which CHS now owns and will reopen with exhibitions in 2005. On February 6, 9 and March 3, Mark conducted tours of State Library resources to three students taking the History of Hartford graduate course at Trinity College. Bruce Stark attended the annual meeting of the New England Archivist March 26-27 in Worcester, MA.

On April 3, Mark gave a tour of CSL resources to Professor Briann Greenfield of the Central Connecticut State University History Department. Ms Greenfield is teaching a U.S. Urban History course and wanted to know what sources are available to her students.

On May 1, Court Records Project Archivist Debra Pond delivered a paper entitled “On the Docket: Litchfield County Women’s Lives and Loves” to the annual meeting of the Association for the Study of Connecticut History (ASCH) at the Litchfield Historical Society. Mark Jones and Bruce Stark also attended the meeting.

Bruce Stark was instructor for a workshop entitled, “Arrangement and Description: An Introduction to Manuscript Processing,” on May 14 at the John F. Kennedy Library in Boston, MA. The N