Connecticut State Library with state seal

State Librarian's Report

July 24, 2000

This report is prepared bi-monthly in conjunction with the regular meetings of the Connecticut State Library Board. Items to be routinely covered include the following: the significant activities of the State Librarian and the staff, significant administrative decisions affecting the operation of the Library, status reports regarding in-progress activities, information regarding external events having an impact on the Library, media coverage of the Library, and information of general interest to the members of the Board.

The following report by the State Librarian, which will be included in the minutes of the July 24, 2000 meeting of the Board, covers the period of May 23, 2000, through July 23, 2000.

Financial Report
Attached to this report.

Personnel Report

  1. Material Storage Supervisor 1(Public Records) - Subject to OPM hiring freeze.
  2. Library Technician (BIS) Subject to OPM hiring freeze.
  3. Supervising Program Associate - (Arts) - To be reclassified.
  4. Secretary 1 (Admn Serv.) -ERIP/Hold.
  5. Fiscal Administrative Manager 1 (Admn Serv.) To be reclassified.
  6. Lead Hand Bookbinder and Restorer (Conservation Lab) - On hold.
  7. Systems Developer 3 (Library Development) - Request to establish denied by OPM.
  8. Administrative Assistant - Request for refill denied by OPM.

Vacancies (Federal Funds)

  1. Library Specialist (DLD) - Recruitment in process.
  2. Messenger and Supply Clerk (LBPH) - On Hold.
  3. Clerk (LBPH) - On hold.

Positions Filled Since Last Report

  1. Library Specialist (reQuest)

State Librarian's Report

New Programs
As I reported in my last report, actions by the General Assembly resulted in several new programs for the State Library. We are now busy implementing them.

Extended Museum hours (Saturday 10:00 a.m. - 4:00 p.m. and Sunday from 12:00 p.m. - 4:00 p.m.) began on July 8th. Judicial has been very cooperative making this happen in a timely manner. The extended Library hours will start sometime this fall.

Susan Cormier, Director of the Willimantic Library Service Center, and I, had a meeting with representatives from the six libraries that would be receiving funds for Partnership projects as part of the priority school grants. Ms. Cormier and I also met with Ann Druzolowski of the Department of Education, to discuss the Partnership program. Subsequently, Ms. Cormier has been following up with the six libraries involved and has been reviewing their plans.

The Office of Public Records has sent out all of the paperwork necessary for local town/city clerks to begin collecting the $3.00 fee on land recordings. The State Library's Division of Administrative Services will be collecting the $2.00 share of the fee that is required to come to the state. Planning is also underway to call together the required committees.

The Request for Proposal (RFP) for the Digital Library's initial databases has been prepared. We have had several meetings with the Department of Higher Education to iron out details on the cooperative nature of this project. We are waiting for a response from the Department of Information Technology (DOIT) so that we can issue the RFP.

Remote Storage
The lease proposal for the Van Block property is scheduled to go to the Property Review Board on Monday, July 17th. I am hopeful that they will make a decision by the end of July.

Legislative
I met with the Connecticut Library Association's Legislative Committee to discuss next year's legislative agenda. I requested their support for continued funding for the Digital Library, the Cultural Heritage bill that was proposed in the last session, efforts to involve libraries in family literacy partnerships, and increased funding for library construction.

The Connecticut Library Association honored Lt. Governor Rell as Library Advocate of the Year at a State House reception. CLA also sponsored a reception hosted by the West Hartford Library, honoring Senator Sullivan and thanking him for his efforts in support of the Digital Library, the Education Network, and the State Library.

Library Advocacy
The Association for Library Trustees and Advocates (a division of the American Library Association) announced its first honorees for its National Advocacy Honor Roll at a dinner on Friday, July 7, in Chicago, Illinois. From Connecticut the honorees were: Faith Hektoen, Phillip James, Lillian Levin, Virginia Mathews, John (Jack) Short, Target '76, and Adeline Mix. The State Library received a plaque listing the state's honorees. The plaque is to be displayed in the State Library.

Connecticut Heritage Foundation
The Foundation held its annual meeting on June 23. The following officers were elected: Fred Petersen, Chair; Mollie Keller, Vice Chair; Phil James, Secretary; and James Milson, Treasurer. The Development Committee received a charge to develop a plan for the Foundation for the next 3-5 years. The Development Committee will meet on July 17th to begin the planning process. It was also recommended that a press conference be held in the fall announcing the opening of the Civil War exhibit and the extended Library and Museum hours. Discussion included having the Greater Hartford Tourism District participate in the press conference, inviting legislators that had helped secure the funding for the increased hours, and some other activity to draw attention to make it more of an event. As follow up to the discussions at the foundation meeting, Jane Beaudoin and I met with Paul Mayer and Sherry Smardon of the Greater Hartford Tourism District to discuss how we can work more closely with them to promote the Museum and the Library.

Professional Activity
I attended the American Library Association's Annual Conference in Chicago on July 6-12. I was a panelist for the program "What Do State Libraries Do?" This program was in relation to the recently published Role and Functions of State Library Agencies. I had served on the committee that developed this publication and was responsible for its final draft.

While in Chicago for ALA, I also attended the quarterly board meeting of Libraries for the Future and the summer meeting of the Chief Officers of State Library Agencies.

I attended the regular meetings of JCET, ACLPD, Connecticut Heritage Foundation, and NELINET.

I spoke at the annual meeting for Eastern Connecticut Libraries (ECL) and Western Connecticut Library Council (WCLC). I attended the Southern Connecticut Library Council's (SCLC) annual meeting. I gave brief remarks at the rededication of the Windsor Locks Public Library

I also attended the retirement dinner for William (Bill) Edge, Executive Director of LION, Inc. (one of the regional automated library systems), the 20th annual meeting of the friends of Connecticut Libraries and a reception at the Otis Library (Norwich) where they introduced a new history of the library Deacon Otis' Library.

Division Of Library Development

Continuing Education
Sharon Brettschneider, William Sullivan, Stephen Cauffman, Tom Newman and Gail Hurley attended the American Library Association Conference in Chicago from July 7 - 11. Ms. Hurley also attended a pre-conference on "Metadata: Libraries and the Web." Linda Williams attended a pre-conference on "Through the Artist's Eye: Understanding the Art of the Picture Book. Tom Newman, Assistant Director of the Middletown Library Service Center, won third place in the Annual Fun Run at the ALA Conference.

Barry Woods, Continuing Education Consultant, attended the Rhode Island Library Association Spring Conference at Johnson & Wales University in Providence on June 1 & 2, 2000. Several speakers who gave outstanding presentations at the conference have been invited to repeat and expand their presentations for the Connecticut library community. One of these speakers is Mark Shelton of Brown University Sciences Library. He will present "Math & Science Resources on the Internet" at the Middletown Library Service Center Computer Training Center on September 26, 2000, with a repeat session on October 20, 2000. Ruth Thomas, Archaeology, Art History & Classics Bibliographer at Boston University Library will provide a hands-on workshop called "Finding Visual Images on the Web" on August 25, 2000, in Middletown. Ms.Thomas has provided an online visual images tutorial for students and faculty at Boston University for the last two years and teaches an adult education course on the same topic in her home town of Lexington, MA.

Barry Woods has coordinated several workshops on Microsoft applications that are being given throughout the summer. These workshops include PowerPoint Presentations, Intermediate Excel, Intermediate Access, Working Smarter in Word/Windows, Word Mail Merge and Word: Macros & Templates. The three day "PC Repair & Maintenance", given in March and June, is also being repeated in August.

Mary Louise Jensen, Building Consultant, coordinated the Libratect Seminars, workshops sponsored by the Connecticut State Library and attended by architects, librarians, and library board members. The sessions were held at the Case Memorial Library (Orange), a new library building, on May 18th with an attendance of thirty-one and at the Douglas Library (Hebron), an addition and renovation project, on June 15th with an attendance of ten.

Mary Louise also coordinated a workshop entitled The Americans with Disabilities Act 10 Years Later. Stan Kosloski, Assistant Director of the Office of Protection and Advocacy for Persons with Disabilities and Vice President of the ADA Coalition of Connecticut, was the speaker. The workshop was held at the Lucy Robbins Welles Library (Newington) on June 22, with an attendance of seventeen people.

Linda Williams conducted a workshop at the Middletown Library Service Center Training Lab on May 26th on Microsoft Publisher for children's librarians.

Over 60 librarians and trustees attended Planning For Results workshops on the 19th and 20th of May. Sandra Nelson, who chaired the PLA committee that authored this planning document, gave the workshops. Workshops were coordinated by Mary Engels, Director of the Middletown Library Service Center.

Friends of Connecticut Libraries
The Friends of Connecticut Libraries held their annual meeting on June 10th at the Canton Public Library. Awards were given to members of local Friends groups for their lengthy service to their libraries as the Friends of Connecticut Libraries celebrated their 20th anniversary as the statewide Friends Group. Individual award winners were Robert Merriman, Burlington Public Library; Madeleine Mraz, Watertown Public Library; Lillian Levin, Welles-Turner Memorial Library, Glastonbury. Group winners were Friends of the Canton Public Library and Friends of the Welles-Turner Memorial Library. Mary Engels is the State Library's liaison to Friends.

Statewide Library Card
Sharon Brettschneider held three information sessions for public libraries regarding the statewide library card project. Held on June 29 and 30, approximately 50 attended the program that outlined the proposal to move to a library card barcode for every public library in Connecticut. This program will allow residents to use their hometown library card to be registered in the automated system of every other public library in Connecticut and will allow for easier patron authentication by the Connecticut Digital Library.

Connecticut Digital Library
Jane Emerson and William Sullivan, of the Connecticut Digital Library (reQuest), have prepared an RFP to select vendors to provide statewide access to database products for the Connecticut Digital Library. The RFP was developed in consultation with a team of public, academic and school librarians. The RFP will be released as soon as the administrative process required by DOIT is completed. The goal is to have the first databases available for schools and libraries in the fall.

Electronic Books
The Middletown and Willimantic Library Service Centers have begun circulating five Rocket Ebooks to libraries. Rocketbooks are hand held devices about the size of a paperback book which can hold the text of up to 100 books. This is a new format for library materials and the service centers want to give libraries the opportunity to try out this format before deciding whether to purchase their own Rocketbooks.

Information Services Division

Outreach: Visitors, tours, and training
History and Genealogy Unit Head Dick Roberts gave a presentation on Connecticut State Library genealogical resources at the Otis Library in Norwich on June 14.

On June 1, History and Genealogy Office Assistant Kevin Johnson gave his Civil War soldier 'William Webb' presentation at Illing Middle School in Manchester.

Law/Legislative Reference Unit Head Denise Jernigan gave a presentation on CSL services to the Judicial Branch Legal Services Staff on June 29, at the Inn at Chester.

Ms. Jernigan also gave a library tour for attorneys and interns from the Connecticut Civil Liberties Union on June 2.

On June 12, the Law/Legislative Reference Unit hosted a meeting of 25 New England Law Library Consortium (NELLCO) Reference Librarians at the Legislative Office Building in cooperation with the Legislative Library.

On June 13, a film crew from Washington Square Productions filmed an ad designed to show how money from the State Lottery benefits citizens of Connecticut. The ad features staff and patrons of the History and Genealogy Unit.

Press Mentions
An extensive and complimentary article on the genealogical resources and services of the Library was published in New England Ancestors, the magazine of the New England Historic Genealogical Society.

An excellent article by Law/Legislative Unit Head Denise Jernigan appeared in the Connecticut Law Tribune. The article explained the services, collections, and online resources available to state agency personnel, the judiciary, and private citizens at CSL.

Collections
Cataloging created during the project to rebox the Archives record groups located at 80 Washington Street has been added to CONSULS, the online catalog.

The Bibliographic Services Unit completed the cataloging of over 1100 broadsides. The online catalog information will provide patrons with better access to this relatively unknown and previously difficult to use collection.

Library Automation
A new Advanced Searching capability, based on the AltaVista search engine, is now available on the CONSULS WebPac. It provides users with improved keyword searching.

Catalog computers have been placed in the stacks for patron and staff use.

Library for the Blind and Physically Handicapped
LBPH Unit Head Carol Taylor was appointed to the National Library Services for the Blind and Physically Handicapped Advisory Committee on Collection Building Activities and attended her first meeting in Washington, D.C. on May 24-26. Carol also attended a ConneCT Management Advisory Council (CMAC) Access Task Force meeting, a CT Volunteer Services to the Blind and Handicapped (CVSBH) Board Meeting on June 12, a CT Radio Information Service (CRIS) Board Meeting and reception for volunteers on June 22, and a work session with CRIS Board members to inventory and prepare new radio receivers for mailing on June 24.

In June, Carol gave presentations about LBPH services at The Gables in Farmington, the McDonough Place in Middletown, and the BESB Senior Grant Program in Bloomfield and Norwich.

On June 26, Carol and the LBPH staff hosted a thank-you reception for the LBPH volunteers.

Staff Awards & Recognition
Once again the Library's excellent staff has been recognized through a patron's nomination for the Governor's Service Award. All of the Law/Legislative Reference staff were commended in the Nomination letter, and Law Librarian Joanne Turschman received the official Award on July 6.

It is also worth noting that although we don't report all of them, we receive a constant stream of commendations, and thank-you's from patrons of all of the Library's services.

Staff
In May and June, all Information Services Division Unit Heads and the Director, attended a Workplace Violence Prevention Seminar.

Division Director Lynne Newell, Bibliographic Services Unit Head Stephen Slovasky, Preservation Librarian Jane Cullinane, and State Documents Librarian Al Palko attended the ALA Conference in Chicago from July 6 - July 12. Major themes of many meetings included "E-everything" - books, paper, ink, resources, archives, etc. - and changing user habits as a result of the use of the Internet.

In addition to attending meetings and programs, Stephen Slovasky represented the Library at the CORC (Cooperative Online Resources Catalog) Users group, Jane Cullinane attended a pre-conference on nineteenth century bindings, and Al Palko made a presentation about the Eastern States' State Documents Conference.

Collection Management Serials Librarian Carol Trinchitella attended the North American Serials Interest Group (NASIG) Conference at the University of California at San Diego on June 22 - 25.

Preservation Librarian Jane Cullinane attended the fourth Managing Preservation Workshop on June 1 - 2, at NEDCC and the Nelinet Digital Reality II Conference on June 5.

Jane Cullinane is chair of the Connecticut Library Association's Resources and Technical Service Section this year, and attends CLA Board meetings and CLA RTS meetings.

On June 19, Government Information Unit Head Julie Schwartz and Connecticut Documents Librarian Al Palko attended the Second Annual State Data Conference, entitled "Data Partnerships: A New Approach for A New Millennium, " at the Travelers Education Center.

Julie Schwartz also attended two "Great KidsCT", Parenting WebPage Meetings on May 26 and June 22.

Government Information Reference Librarian Joy Floyd attended a Digital Reference Conference in New York on June 7.

History and Genealogy Unit Head Dick Roberts and History and Genealogy Reference Librarians Carol Ganz and Bonnie Linck attended the National Genealogical Society Conference of the States in Providence on May 30 - June 2.

On June 22, Law/Legislative Reference Librarian Joanne Turschman attended a workshop on the Americans with Disabilities Act at the Newington Public Library.