STATE LIBRARIAN'S REPORT
November 22, 2004
This report is prepared bi-monthly in conjunction with the regular meetings
of the Connecticut State Library Board. Items to be routinely covered include
the following: the significant activities of the State Librarian and the staff,
significant administrative decisions affecting the operation of the Library,
status reports regarding in-progress activities, information regarding external
events having an impact on the Library, media coverage of the Library, and
information of general interest to the members of the Board.
The following report by the State Librarian, which will be included in the
minutes of the November 22, 2004 meeting of the Board, covers the period of
September 28, 2004, through November 21, 2004.
Attached to this report.
Office Of The State Librarian
The Connecticut Heritage Foundation held a very successful Gala at the State
Capitol Saturday evening October 23rd to celebrate the 150th
anniversary of the Connecticut State Library. Proceeds from the evening will
benefit the programs of the State Library and the Museum of Connecticut History.
The State Library has received a grant from the Department of Public Health
for a media campaign to promote greatKidsCT.org the State Library's website for
parents of young children and caregivers. The State Library will be working with
the DPH to add content on a variety of children's health issues.
INFORMATION SERVICES DIVISION
A Division Staff meeting was held in the Attorney's Conference Room on September
30th to recognize the accomplishments of Information Services
Division staff. Awards were given for achievement, innovation, outreach, team
achievement, and persistence.
History and Genealogy Office Assistant Kevin Johnson received the DAR Nutmeg
Award for "Enhancing and Adding Zest to History" on September 24. Mr. Johnson
also received an award from the Connecticut Heritage Foundation at the CSL 150th
The CT Daughters of the American Revolution and the Descendants and Founders
of Ancient Windsor have each donated $150 worth of books to History and
Genealogy in celebration of CSL's 150th Anniversary.
Government Information Unit Head Julie Schwartz attended the October 13
Advisory Committee Meeting of the Library of Congress Partnership for
Preservation of Government Digital Information in Washington, D.C. as one of the
Legislative Aide Chelsea Hammond has begun compiling the names of people
profiled in the Law & Legislative Reference biographical and obituary
clipping files to make a name index available for searching on our Website.
Other names from biographical sketches, judges' memorials, legislators,
newspapers clipping file, the portrait index in the archives, and card
drawers of indexes to portraits could all be included to enable access to
names through one name search.
Recent additions to the State Library website include the 2004 Public and
Special Acts Index,
a new "Spotlight on the Law Collection" series with
books on constitutional law as the focus of the first one, a basic
bibliography on Connecticut history, a list of local histories containing
genealogical information, and a list and topical index to the Connecticut
Reorganization of the Reading Room
Two Information Services Division staff meetings were held to discuss the
reorganization of the Law reading room. Changes to be made include new
flooring, elimination of the circulation desk, a new photocopy center,
general redesign of the room, and inclusion of wireless technology.
The Library of Congress' National Digital Information Infrastructure and
Preservation Program (NDIIPP) has awarded a $ 2.7 million grant to a
consortium of eight institutions including CSL and four other state
libraries, OCLC, and three universities. The University of Illinois is the
lead partner in the grant that will develop criteria for determining which
digital materials to capture and preserve, as not all digital material can
or should be preserved. These materials will include sound and video
recordings, historical aerial photography, Web-based government publications
from the partner states, and primary and secondary historical materials made
available by the Perseus Project. Bibliographic Information Unit Head
Stephen Slovasky and Government Information Unit Head Julie Schwartz
attended a conference on October 10 to organize the project. Two tools will
be tested in April: 1) a domain tool to identify space and 2) an entity tool
to set up organizational units. CSL will determine the effectiveness of the
tools for state government preservation. The project will work towards a
seamless technology between digital archive and new technological advances.
Connecticut Town Documents
Collection Management staff sent letters to
the 169 town clerks asking for municipal documents and have received 102
documents to date.
DIVISION OF LIBRARY DEVELOPMENT
New Director's Workshop
National Book Festival
On October 9, 2004, Mary Engels of the Middletown Library Service Center, along
with Kat Lyons, from the Connecticut Center for the Book attended the National
Book Festival on the Mall in Washington DC. Over 75,000 people attend the
festival to meet and hear authors celebrating books. Mary and Kat represented
Connecticut with resources and information on our state in the Pavilion of the
States at the festival. Funding is provided by the Library of Congress and
administered by the council of State Library Agencies (COSLA) of which the State
Library is a member.
The Division held a New Director's Workshop for new public library directors
on November 19th. The goal of the workshop was to inform new directors of
the services of the Division along with an overview of their legal
obligations such as the annual state aid application, patron confidentiality
and records retention.
Gail Hurley returned to her former position at the iCONN office as the
Statewide Library Catalog Coordinator, on October 15.
Kris Abery, formerly a reference librarian at the State Library, has become
the new Continuing Education Coordinator, replacing Barry Woods who retired in
July. Kris began her new position on November 12th.
New Contract with Auto-Graphics
Auto-Graphics and the Department of Information Technology have signed a new
master agreement that encompasses the continuation and enhancement of the
statewide library catalog service, authenticated access to all iCONN
databases, federated searching and hosting of the iCONN home page. The
enhanced service will allow patrons to search the statewide catalog and the
iCONN databases with a single search. The agreement term is three years with
options for three one-year extensions, and includes complete price
protection for the duration of the agreement. The contract has been sent to
the Attorney General's office for approval. iCONN has begun a 30-day
acceptance test that will involve a number of participating libraries.
iCONN exhibited at the Durham Fair on September 24th
. Over 230,000 people attended the Fair. The booth was
successful in that it provided information about iCONN to at least 1,500
people during the three days of the Fair. The vast majority of people that
we had conversations with had no knowledge of iCONN, but were amazed and
pleased to learn that such a service exists for all of Connecticut. Bill
Sullivan and Steve Cauffman coordinated the exhibit. We are very grateful to
members of the Connecticut Digital Library Board who contributed part of
their weekend to help staff the exhibit: Patricia Daragan (U. S. Coast Guard
Academy Library, New London), Elizabeth Frechette (Naugatuck Valley
Community College Library), and Alana Meloni (C. H. Booth Library, Newtown).
Sharon Brettschneider, Mary Louise Jensen and Jane Emerson also helped staff
The Connecticard Task Force contracted with Mary Jackson of the Association
of Research Libraries to conduct a cost study of non-resident loans. Data
was collected from 28 participating libraries in October 2004. The report of
her findings will be released at a public meeting for the library community
on December 3rd, 2004 at 10:00 a.m. at the Legislative Office Building, Room
The Division of Library Development announced the availability of
approximately $300,000 for the next round of Library Services and Technology
Act funding for grants in the following categories: Adaptive Technology,
Collaborations to Support Children's Literacy, Programs for Children in
Poverty, Programs for Individuals with Disabilities, Programs for Children
in Poverty, Programs for Individuals with Disabilities, Programs for
Non-English Speaking Populations, and Programs for Older Adults. The grant
period will be from July 1, 2005-June 30, 2006. Applications are due March
4, 2005. All libraries planning on applying for an LSTA grant will be
to attend a one-day workshop on Outcome Based Evaluation.
Gates Foundation Grant
The State Library has been awarded a grant from the Bill & Melinda Gates
Foundation of $163,680 to support public access computing sustainability
efforts in public libraries. Funds will be used to provide:
Connecticut Libraries: It's Never Too Early Workshops
- Replacement computers for the poorest of the libraries receiving
computers under the original Gates State Partnership grant;
- Training through Bibliomation's BiblioTech program to create on-staff
technical experts via a rigorous, 2-day certification program; and
- Subsidies for tech support contracts - again through Bibliomation's
The Division of Library Development will kick off their emergent literacy
publicity campaign, Connecticut Libraries: It's Never Too Early
three workshops in November and December. Participants will review the key
elements of our early literacy message, develop strategies to keep this
message on the minds of our patrons and our professional peers (teachers,
board members, town officials, early childhood educators etc.) and learn
creative ways to use the items in the PR kit. The goal of the campaign is to
convey the role of public libraries in emergent literacy to parents,
caregivers and literacy partners.
PUBLIC RECORDS ADMINISTRATION
Presidential "Politicking" in Connecticut" The State Archives with the
assistance of the Museum of Connecticut History installed an exhibit documenting
twentieth century trips by Presidents and candidates for the presidency to
Connecticut and the role of Connecticut delegations at the 1940 Republican
National Convention and the 1968 Democratic National Convention. All of the
items on exhibit came from the State Archives and the Museum. A one-page handout
describes the exhibit and its objects. On September 19, State Archivist Mark
Jones appeared on the Channel 3 program, "Face the State," to discuss the
exhibit and talk about a couple of photographs that appear in it.