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Preserving the Past, Informing the Future | Skip Navigation Links |
Retention and Disposal of Documents by Connecticut Document Depository Libraries
Effective May 1, 2009
All depositories are encouraged to keep Connecticut State Documents permanently in order to establish historical collections in various sections of the state. Depositories are encouraged to add electronic state publications to their catalogs to provide statewide access to the growing number of digital publications. Special attention should be paid to electronic serials, which often continue their paper counterparts.
Depositories are encouraged to retain annual reports of agencies for a minimum of ten years.
All other items except ephemera or vertical file materials are to be retained for a minimum of five years.
Superseded items may be removed from the collection as soon as they are superseded. An example would be the Connecticut General Statutes. Superseded items also include any publication cumulated in a later issue, after the later issue is received; any revised publication which renders earlier versions obsolete, after the revision is received; separates upon the receipt of a final replacement volume.
Any duplicate copies of current materials may be disposed of at the depository library's discretion. There is no need to return them to the State Library.
Depository items removed from the collection by a Depository may be disposed of after the required retention period without prior notice to the State Library. The one exception to this is long historical runs of a document series. Please notify the State Library in these cases so that we can use them to fill in our own collection.
4/15/09