Other Factors to Consider There are three other factors you need to consider. The responses to these questions may contradict the decision that would have been made based on the five primary considerations. If these questions lead you to make an exception to your collection policy, be sure to document the mitigating factors carefully so that you don’t set a precedent for not following the policy. These three questions are: Are there political considerations in accepting or rejecting the records? . Considering who the donor is, could there be positive or negative repercussions for accepting or rejecting the records? . What precedent will be set if these records are accepted or rejected?

Sometimes you'll decide to make an exception to your collection policy.   Be sure to document your reasons so as not to set a precedent.