Course:2: Acquiring Your Collections
Lesson:Lesson 5: Accessioning--What Do You Have and Where Is It?
Topic:Working With Your Accession

Working With Your Accession

As soon as you assign an accession number to a record group, you need to include that number on the accession itself. In other words, write the accession number on each box; or, for bound volumes, put a strip of paper in each volume with the accession number written on it. Label each physical container with that accession number--so you don't lose anything!

Here are the three critical steps in order:

  • Assign the accession number.
  • Create the accession record (documentation).
  • Label each physical container for that record group.

Do these three things for each accession you have identified. 

When the process is complete, the boxes should be physically moved to appropriate storage space.

In storage, the accession numbers should be clearly visible, so staff can locate the material as easily as possible.

Labeled boxes
Be sure you've physically labelled your acquisition with its accession number.