Course:3: Processing
Lesson:Lesson 4: Description
Topic:Practice with Finding Aids
 

Practice with Finding Aids

Now that you have learned about the core elements of a finding aid, you are going to create one on your own.

We have provided background notes about the collection. (Think of them as the processor’s research notes) to get you started.

About the Collection

Your organization is the ABC Department of Archives and Local History.

The Records

  • 2 cubic feet minutes from Local Sailing Association, 1899 – 1960
  • Accessioned four years ago
  • Related Sailing Association collections: Membership Rosters, Correspondence, and Photographs of Events

The Sailing Association

  • Voluntary social club prominent in the local community
      
  • Incorporated in 1899 -- members mostly of wealthy individuals
     
  • Depression -- fewer people had sailboats; broadened membership to many socio-economic groups who shared an interest in sailing
     
  • Focus changed to families and recreation plus sharing tips on sailing information and techniques
       
  • Disbanded in 1960

Sailing Association Minutes

  • Organized chronologically by date
      
  • Entire history of the association
       
  • Early 20th century -- significant amount of social commentary; detail on policy debates
       
  • Local call number: Series 169

Minutes are arranged as follows:

Box 1

  •    Folder 1          Minutes, 1899 - 1905
  •    Folder 2          Minutes, 1906 - 1910
  •    Folder 3          Minutes, 1911 - 1915
  •    Folder 4          Minutes, 1916 - 1920
  •    Folder 5          Minutes, 1921 - 1925
  •    Folder 6          Minutes, 1926 - 1930

Box 2

  •    Folder 7          Minutes, 1931 - 1935
  •    Folder 8          Minutes, 1936 - 1940
  •    Folder 9          Minutes, 1941 - 1945
  •    Folder 10       Minutes, 1946 - 1950
  •    Folder 11       Minutes, 1951 - 1955
  •    Folder 12       Minutes, 1956 - 1960

Using the Finding Aid Worksheet and the background information, you should now draft the elements of your finding aid.

Results

Now that you have created your own draft of a finding aid for this collection, take a look at the finding aid we created for it. Compare yours with this one and make any revisions you think are appropriate. Keep the researchers' point of view in mind when you make your revisions. What would they be looking for and how would they look for it?


exercise icon
 

1.  Read the background information in the left column.

2.  Open the Finding Aid Worksheet and draft each element of a finding aid for this collection.

3.  Make sure to save your work when you’re finished.

 

 

 

 

 

 

 

 

 

 

 

 

 

Sailing boats
The Sailing Association

 Minutes
Sailing Association Minutes