Course:4: Housing Your Collections
Lesson:Lesson 2: Security Planning
Topic:Physical Security


Physical Security 

Your building, and in particular your storage areas, must be secure during and after normal working hours. Security measures need to prevent unauthorized entrance to the building as well as unauthorized removal of collections from the building. There are six practical things to consider about the security of your facility. 

  1. Doors. They should be strong and well constructed, as should their frames. Did you know that in most burglaries the door is broken down?
  2. Locks.  A lock is a “must” for records storage and for reference and workspace.  Deadbolt locks that have a bolt separate from the knob are vital.
  3. Windows. They should always be locked and secured. Depending on your location, you may also want to consider gates and grills as an extra security precaution.
  4. Alarms. These are recommended to detect after hours entry, although they may not be feasible for every program. If you don’t have alarms, work with your local police to see if they will drive by your facility on a regular basis.
  5. Keys. These should be carefully issued and tracked.
  6. Box labels. Believe it or not, box labels can actually be a security measure! Labeling the boxes with as little information as is necessary for staff to retrieve collections will make it much harder for an unauthorized person to find items of value.

Security measures should protect both your building and your collections.

Keys should be carefully issued and tracked.

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