History and Genealogy
Rules and Procedures for Researchers Using
Archival Records and Secured Collections
The Archives/Secured Collections Research Area (ARA) is open Tuesday through
Friday, from 10:00 a.m. to 4:15 p.m., and Saturday from 9:00 a.m. to 1:45 p.m.
Before requesting materials, you must read these Rules and Procedures and the
User Conduct Policy
, and then obtain an Archives Pass.
Passes are valid for one year; if you renew within six weeks before or after
the original expiration date, you may receive a three year pass.
Materials are retrieved Tuesday through Friday at 10:30 a.m. 12:00 p.m. and 2:00
p.m., and Saturday at 10:30 a.m. Not all materials are stored on site; therefore
some may not be retrieved the same day. Material designated “Offsite” is retrieved
Tuesday through Friday at 10:00 a.m., but is not retrieved on Saturday.*
Paging request slips for all materials must be submitted at least 15 minutes
prior to the scheduled retrieval time. Requests submitted after this time will
be retrieved at the next scheduled retrieval time, which may not be the same
Obtaining a Pass:
Requests for Retrieval:
- Complete a researcher application and submit with a current photo ID
to the H&G (History & Genealogy) staff member.
- The staff member will review the application and ID; please wait while
the pass is produced for you.
· Persons 10 and older, without a photo ID, may obtain a pass if accompanied
by an adult passholder.
Within the ARA:
- You may request up to four items, e.g., a box, volume,
or envelope, ten editions of Connecticut's Register and
Manual or sixteen aerial photographs per retrieval.
- Complete one request slip for each item.
- Submit finished slips, with pass, to the information desk by 10:15
a.m. 11:45 a.m. or 1:45 p.m. Requests submitted after this time will
be retrieved at the next scheduled retrieval time, which may not be the
- Incomplete, incorrect, or illegible slips may result in no retrieval,
or retrieval of the wrong item. Corrected slips may be resubmitted for
the next retrieval, which may not be the same day.
Copyright and Permission to Publish:
- You may enter the ARA after materials arrive.
· An adult must accompany anyone under 18. School groups must make prior
arrangements for ARA access. Each adult may escort up to three students.
· The ARA is limited to a maximum of 10 persons at one time.
- Take only pencils and loose notepaper into the ARA. Exceptions may be
approved if you need certain equipment for your research (e.g. camera, computer,
or tape recorder) or reference materials (e.g. topographic maps) in order
to interpret data from a record. Scanners and portable photocopiers are
not permitted. Lockers are available; keys are at the information desk.
The State Library is not responsible for personal items.
- Show the ARA attendant your pass and a photo ID, and sign in.
- Use one item at a time.
· Initial each request slip as you receive the item.
· Return finished material to the attendant and initial the request
slip indicating its return.
- Handle all collections with care.
· Material must stay on the table.
· Examine one folder at a time.
· Close the box lid when examining a folder or object.
· Do not pass material to researchers using other items.
· Do not rearrange or repair items. If an item appears out of order
or in need of repair, inform the attendant.
· Wear gloves when handling photographs.
· Use cushions, props, and weight bags to protect items.
· Removing library materials from the premises or defacing them is
a felony under Connecticut General Statutes, Sections 53a-119(12)
- Ask the attendant about photocopy procedures. A camera stand is also
available for any passholder's use. The State Library reserves the right
to deny copying due to condition.
- Items may be held over for three working days.
- Allow the attendant to inspect your notes when you leave the ARA. Sign
out after being cleared.
- Under certain conditions specified by the copyright law (Title 17, U.S.
Code), the State Library may furnish a
or other reproduction. A user making a request for, or later using,
a photocopy or reproduction for purposes in excess of "fair use" may be
liable for copyright infringement.
- Possession of a reproduction does not constitute permission to publish,
exhibit, or broadcast it. Written permission (Request
for Permission to Publish form) from the Connecticut State Library
must be secured to publish, broadcast, exhibit, resell, or otherwise disseminate
or make available in any form including digital or Web publishing, any materials,
collections, or portions of collections obtained directly or indirectly
from the State Library.
By signing the pass application, you agree to cite the "Connecticut State Library,
State Archives" and /or "Connecticut State Library" in any footnotes, bibliographies,
photograph captions, museum labels, or acknowledgment frames in any media.
Citations should include the record group or item title, significant dates,
record group or library classification number, and box or volume number.
*The Library has the right to change
times and ARA hours.