STATE OF CONNECTICUT, RECORD OF PROCEEDINGS

STATE LIBRARY BOARD
January 30, 2006

Members present:
Mollie Keller, Judge Francis Hennessy, Judge Joseph Flynn, Bob Harris, Daphne Deeds, John Barry, Barbara Westwater (for Fran Rabinowitz), Jackie Hemond

Members absent:
Joy Hostage, Larry Kibner, Allen Hoffman

Others present:
Kendall Wiggin, Jane Beaudoin, Sharon Brettschneider, Lynne Newell, Richard Kingston, Eunice DiBella, Mary Louise Jensen, Bonnie Delaney (State Library), Alice Knapp (CLA), Anita Wilson (Friends), Nick Bochicchio (Ferguson Library), Fred Tanguay (RC Knox & Company)

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Chairperson Mollie Keller called the meeting to order at 1:15 p.m.

MINUTES
It was MOVED (F. Hennessy) seconded (B. Harris) THAT THE MINUTES OF THE NOVEMBER 28, 2005, BOARD MEETING BE APPROVED AS PRESENTED. The MOTION was PASSED with one abstention (Daphne Deeds).

Ms. Keller stated that if there were no objection the agenda order would be changed. The new order will be Public Comment, Other Reports, New Business, State Librarian’s Report and then Old Business. There was no objection.

PUBLIC COMMENT
There was none.

OTHER REPORTS
Connecticut Library Association (CLA):
Alice Knapp, President of CLA, reported that the CLA Legislative Committee’s single focus for the upcoming legislative session is ConnectiCard. CLA has hired a marketing firm to help promote and explain the ConnectiCard program to the community. During the period of February 19-26, all public libraries will handout ConnectiCard bookmarks with every ConnectiCard transaction. These bookmarks encourage the library patrons to “appeal to their State Legislators to maintain equitable access to all library materials statewide.” All public libraries participating in the CCARD program will display a CCARD decal on their front door.

Advisory Council for Library Planning and Development (ACLPD):
Sharon Brettschneider reported that ACLPD did not meet in December. They will meet in February and the Library Services and Technology Act will be on the agenda.

Connecticut Library Consortium (CLC):
No report at this time.

Association of Connecticut Library Boards (ACLB):
No report at this time.

Friends of Connecticut Libraries (FOCL):
Anita Wilson, President of the Friends, reported that the Friends are creating a Handbook for Connecticut Library Friends Groups which will be distributed free of charge. This project is being funded by an LSTA grant. The Friends are planning three workshops on Sharing Among Friends to be held at the end of April. Author Anne Farrow will be the “Friends’ Champion” for April Friends Month. Ms. Farrow will also be speaking at the Friends Annual Meeting in June.

Connecticut Heritage Foundation (CHF):
No report at this time.

NEW BUSINESS
Approval of Grant Extension for the Ferguson Library (Stamford):
Mary Louise Jensen introduced Nick Bochicchio of the Ferguson Library. Mr. Bochicchio stated that the bids will be opened on February 15, 2006, and a contract could be signed very soon. This grant extension will help with any last minute problems with the bid process. It was MOVED (F. Hennessy) seconded (J. Flynn) THAT THE STATE LIBRARY BOARD APPROVES THE FERGUSON LIBRARY’S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $60,138 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO MARCH 26, 2007. PASSED unanimously.

Approval of Loan of Firearms to the Wadsworth Atheneum Museum of Art:
Ken Wiggin reported that The Wadsworth Atheneum has requested the loan of the Rampant Colt Statue, 47 firearms and one powder flask for an exhibit that includes firearms manufactured by Samuel Colt. The exhibit will open on May 4, 2006 and will run for nine months. The Museum of Connecticut History will be credited in the Wadsworth’s exhibit catalog, exhibit labels and promotional materials. Mr. Wiggin circulated a portfolio of the requested items to be loaned. Mr. Wiggin stated that the Museum Advisory Committee approved this loan and is now looking for State Library Board approval. It was MOVED (B. Harris) seconded (J. Hemond) THAT THE STATE LIBRARY BOARD APPROVES THE LOAN OF THE RAMPANT COLT STATUE AND FIREARMS LISTED HEREIN TO THE WADSWORTH ATHENEUM MUSEUM OF ART, HARTFORD, CONNECTICUT, SUBJECT TO THE FOLLOWING CONDITIONS:

1. Receipt of a Certificate of Insurance in an amount not less than $3,622,500.
2. High security crating acceptable to the State Librarian or his designee.
3. Details of security arrangements for the collection while in custody of the Wadsworth Atheneum Museum of Art which shall be satisfactory to the State Librarian or his designee.
4. Payment of all costs associated with the loan including, but not limited to, insurance, shipping and security.
5. . Credits for the Connecticut State Library and Museum of Connecticut History in all catalogs, promotional materials and exhibit labels. The MOTION was PASSED unanimously.

A complete list of the objects being loaned will be attached to the minutes.

Approval of Appointments to Connecticut Digital Library Advisory Board (CDLAB):
Sharon Brettschneider explained that members of CDLAB may serve for two two-year terms. The CDLAB Nominations Committee reported that all but one Board member whose first terms are expiring have agreed to serve a second term. The Nominations Committee solicited applications to fill the vacancies of those members whose second term will be expiring. Ms. Brettschneider reported that at CDLAB’s December 7, 2005 meeting, it was voted to recommend the reappointments of the existing members for a second term and also recommended the appointments of three new members to fill soon to be vacant positions. A separate solicitation will be done in order to identify candidates for the Parent of a K-12 student vacancy as no applications were received to fill this slot yet. It was MOVED (B. Harris) seconded) (J. Hemond) THAT THE STATE LIBRARY BOARD APPROVES THE REAPPOINTMENTS OF PATRICIA DARAGAN, ELIZABETH FRECHETTE, ANNE-MARIE KAMINSKY AND DEBORAH SALEWSKI AND THE NEW APPOINTMENTS OF NICHOLAS ESHELMAN, IRENE IWAN, AND CAROLYN MARCATO TO THE CONNECTICUT DIGITAL LIBRARY ADVISORY BOARD FOR A TERM OF JANUARY 1, 2006 TO DECEMBER 31, 2007. PASSED unanimously.

STATE LIBRARIAN'S REPORT
Mr. Wiggin stated that he had nothing to add to his written report.

OLD BUSINESS
Budget Update:
Mr. Wiggin reported that the Bond Commission passed all of the library projects that were on their agenda. The only State Library related item that was not on the agenda was the $300,000 for the book budget. Mr. Wiggin and Board member Bob Harris had the opportunity to speak with the Office of Policy & Management Secretary Genuario after the Bond Commission meeting and Secretary Genuario agreed to meet with them in the near future. Scheduling efforts are in process.

Mr. Wiggin stated that the Willimantic Library Service Center has moved into its new location at Tyler Square, 1320 Main Street in Willimantic.

Legislative Update:
Mr. Wiggin stated that he has sent the Office of Policy and Management the suggested statutory changes in the State Librarian’s powers and duties language and is waiting to hear back. The Attorney General’s office agrees with the suggested changes.

State Library Collections and Insurance:
Ken Wiggin introduced Fred Tanguay of RC Knox & Company. Mr. Tanguay is one of the insurance agents assigned to the state’s policies. Mr. Tanguay reported that the state has one insurance policy in the amount of $10 billion with FM Global Insurance Company. The company specializes in highly protective risk. Mr. Tanguay explained the insurance process. If a business participates in the Insurance Guarantee Fund then claims would still be paid even if their insurance company fails. If a business does not participate in the Insurance Guarantee Fund then claims do not get paid if their insurance company fails.

The fine art coverage does not participate in the Insurance Guarantee Fund. There is $25,000 coverage per occurrence of loss. There is no coverage for mysterious disappearance or shortage of collections or inventory. Mr. Tanguay stated that items could be misfiled leaving too much room for fraud. Mr. Tanguay answered many questions from the Board members. Mr. Tanguay encouraged the Board members to write to Daria Cirish, Director of Insurance and Risk Management, with their concerns.

Judge Flynn stated that the Board needs to decide how to proceed. The Board needs to identify the needs and go before the Risk Management Board. Judge Flynn feels that if the needs don’t get resolved then at least the State Library Board handled its fiduciary responsibilities. Mr. Wiggin would like to work with Daria Cirish to see how matters can be improved.

Judge Flynn doesn’t feel that the Fixed Assets/Property Inventory Report form from the Comptroller’s office is helpful. Judge Flynn MOVED THAT THE STATE LIBRARY BOARD, BY VIRTUE OF HAVING MET WITH STAFF AND A REPRESENTATIVE FROM THE STATE’S INSURANCE AGENCY, HAVE IDENTIFIED THE NEED TO HAVE BETTER FUNDING, KEEP APPRAISED AND KEEP BETTER CHECK ON STATE LIBRARY ARCHIVAL BOOKS AND MUSEUM COLLECTIONS. THE STATE LIBRARY BOARD REQUESTS THAT THIS NEED BE CONSIDERED FOR THE NEXT BIENNIAL BUDGET AND AUTHORIZES THE STATE LIBRARIAN TO GIVE PROPER DOCUMENTS AND REPRESENTATION TO THE PROPER OFFICERS OF THE APPROPRIATIONS COMMITTEE, THE GENERAL ASSEMBLY, THE GOVERNOR AND THE SECRETARY OF THE OFFICE OF POLICY AND MANAGEMENT. The motion was seconded (D. Deeds). PASSED unanimously.

Mr. Wiggin will write a letter to the Appropriations Committee, the Governor’s Office, the Office of Policy & Management and the Education Committee explaining that this resolution was passed by the State Library Board at their last meeting.

OTHER BUSINESS
There was none.

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At 2:55 p.m., it was MOVED (B. Harris) seconded (J. Flynn) TO ADJOURN. The next meeting is scheduled for March 27, 2006, at 1:15 p.m. (lunch at 12:30 p.m.) at the Van Block Facility.

Respectfully submitted,

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Kendall F. Wiggin, Secretary

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Jane Beaudoin, Recorder