Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
March 27, 2000

Present
Ann Clark, Robert Gallucci, Judge Francis Hennessy, Joy Hostage, Mollie Keller, Judge Joseph Flynn, Jack Short, Edmund Sullivan, Edwin E. Williams, Larry Kibner

Absent
Comm. Ted Sergi

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Mary Louise Jensen, Dean Nelson, Rich Kingston (State Library), Michael Golrick (CLA), Richard Lowenstein (ACLPD), Pamela Bombara (CLSU), Peter Anderheggen (New Hartford Memorial Library), Mary Ellen LeBien (Greenwich Library), Inga Boudreau (Greenwich Library) Anita Barney (CLSU/WCLC)

Chairperson Ann Clark called the meeting to order at 1:15 p.m. Ms. Clark stated that she was pleased to see Board member Jack Short present. Mr. Short recently had surgery, which he carefully scheduled so that he would be able to attend this meeting as well as the March 22, Legislative PotLuck Supper.

Ann Clark informed the Board that Ken Wiggin and Judge Hennessy have worked together to modify the State Library Board's By-Laws. The modifications to the By-Laws will be mailed out to the Board for a vote at the May 22, 2000 meeting.

Ms. Clark also informed the Board that Hazel McGuire has officially resigned from the State Library Board for personal reasons .

Minutes
It was MOVED (E. Williams) seconded (J. Hostage) THAT THE MINUTES OF THE January 24, 2000, BOARD MEETING BE APPROVED. PASSED unanimously.

Public Comment
None.

State Librarian's Report
Ken Wiggin introduced Stephen Slovasky and Julie Schwartz of the State Library's Information Services Division. Mr. Slovasky and Ms. Schwartz gave a very informative presentation on Cooperative Resource Online Catalog (CORC). CORC is a collaborative project of 240 international libraries that are retrieving and describing outstanding Internet resources. CORC was developed by the Online Computer Library Center (OCLC).

Mr. Slovasky and Ms. Schwartz were complimented by the Board for their very thorough presentation.

Ken Wiggin reported on a Connecticut Public Television special on the Civil War. Museum Administrator Dean Nelson assisted in the development of this program entitled "New England and the Civil War". Mr. Nelson explained how he and staff member Kevin Johnson, who was dressed as Civil War soldier William Webb, were helping CPTV by working the pledge phones. Mr. Nelson showed a clip of the broadcast in which he is briefly interviewed and takes the opportunity to promote the Museum of Connecticut History and it's upcoming exhibit opening in April entitled, "Connecticut for the Union". Mr. Nelson also distributed a flyer to the Board which advertises this CPTV special, the musical "The Civil War" coming in May to the Bushnell, as well as the Museum of Connecticut History's upcoming exhibit, and explained that the Bushnell mailed this flyer out to approximately 300 schools in Connecticut.

Mr. Wiggin distributed a calendar through the month of April which informs the Board members of upcoming special events, meetings and conferences he will attend. Ms. Clark added the date and time of a symposium entitled "Library Architecture: Shaping Place, Shaping Purpose", which will be held on April 29, 8:30 a.m. to 4:45 p.m., in the Olin Science Center Auditorium at Connecticut College.

Other Reports
Connecticut Library Association (CLA): Michael Golrick reported that the Legislative PotLuck supper held on March 22, was a success. In attendance were 65 librarians, 36 legislators, 30 trustees, 11 Friends of Connecticut Libraries members and 4 architects. Mr. Golrick complimented the staff of the State Library for being such a pleasure to work with.

CLA will be participating in the American Library Association's Legislative Day in Washington. Michael Golrick will be checking to see what staff from the State Library will also be participating in order to coordinate activities.

Mr. Golrick reminded the Board of the CLA Conference on April 18-19, which will be held at the Radisson Hotel in Cromwell.

Advisory Council for Library Planning and Development (ACLPD): Dick Lowenstein, Chairperson, updated the Board on the progress of three ACLPD Task Forces. The first task force is on Public Library Funding, which is considering revising the state aid grants to incentives for libraries to develop in the areas of staff, materials, technology and space. The second is the Task Force on Structure and Policy which is working on policy recommendations regarding continuing education, Early Reading Success and also developing a position paper on what makes for good school and public cooperation. The third is the Task Force on Library User Services which is working on recommendations for interlibrary loan policies and procedures and will look into ways to increase training and publicity for libraries regarding ADA and Assistive Technology.

Cooperating Library Service Units (CLSU): Pam Bombara distributed a document created for the Cooperating Library Service Units by the Western Connecticut Library Council (WCLC). This document is called A Glossary of Library Acronyms and Terms. Anita Barney of the Western Connecticut Library Council distributed a registration form for Libraries in the Digital Age: Visions for the Future and Road Maps for Change, a seminar which is jointly sponsored by WCLC, the Connecticut State Library, and FLAG.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported that ACLB has begun planning for a fall leadership conference. This full-day conference will focus on leadership and advocacy issues. Kendall Wiggin, Sharon Brettschneider and two library directors are involved in the planning process with ACLB.

Friends: Richard Lowenstein reported that the Friends membership is at a record high of 160 members. The Friends are sponsoring a gala dinner at the CLA Conference on April 18. In celebration of their 20th anniversary, the Friends will have a new membership directory. Mr. Lowenstein encouraged everyone to become a Friends member. The membership fee is $10.

Old Business
FY 2000-2001 Biennial Budget/Legislation:
Ken Wiggin reported that there are seven construction grant projects that have finally made it to the Bond Commission's agenda. Mr. Wiggin thanked everyone for their efforts in speaking with legislators. Unfortunately a few of the long-standing construction grants have yet to make it to the Bond Commission's agenda. Mr. Wiggin explained where the State Library's budget stands with the legislature at this time. Mr. Wiggin encouraged everyone to contact their legislators requesting support for funding of the Digital Library.

Mr. Wiggin concluded his report by distributing an update of the State Library's legislative activity from January 24, 2000 - March 24, 2000.

Rich Kingston, Director of Administrative Services, informed the Board that John Sweeney, who was the State Library's Budget Analyst from OPM, has taken another job. Our new Budget Analyst is John Noonan. Mr. Kingston will be arranging an introductory meeting for himself and Ken Wiggin to meet Mr. Noonan. Board Member Jack Short suggested that the State Librarian send a note of thanks to the former Budget Analyst, John Sweeney. It was agreed.

Mr. Kingston also informed the Board that the Administrative Services Division of the State Library will be having a day-long Customer Service Training on March 29, 2000.

Coltsville Heritage Park: Mr. Wiggin stated that there is a new group involved in a proposal for a Heritage Park organization. The other proposals already made to the State Library to become involved in a Coltsville Heritage Park are still available. Mr. Wiggin stated that at a Commerce Committee hearing, Representative Lee Samowitz asked for a listing of the Museum of Connecticut History's collection. An insurance inventory report was provided to the Commerce Committee.

State Library Board Retreat: Ken Wiggin reported that Jane Beaudoin will be polling the Board members about what date would be best to schedule the retreat. Mr. Wiggin is looking into the location as well as a facilitator. It was suggested that Mr. Wiggin check with the Secretary of State's office to be sure that the Board's meeting schedule process is followed correctly.

New Business
Approval of State Public Library Construction Grant Timetable and Guidelines for 2000-2001: Mary Louise Jensen reported that the State Public Library Construction Grant Program Guidelines are revised annually. The Advisory Council for Library Planning and Development endorsed the proposed changes at their February 16th meeting. It was MOVED (M. Keller) seconded (E. Williams) THAT THE STATE LIBRARY BOARD APPROVES THE STATE PUBLIC LIBRARY CONSTRUCTION GRANT TIMETABLE AND GUIDLEINES 2000-2001. PASSED unanimously.

Revoking of the State Public Library Construction Grant for the Greenwich Library: Mary Louise Jensen explained the timeline on the fact sheet submitted to the Board for this matter which illustrated the failure of the Greenwich Library to meet the requirements of the grant contract. This timeline states what has transpired with Greenwich Library since it was awarded the $45,454 construction grant in November of 1995. Ms. Jensen introduced Mary Ellen LeBien of the Greenwich Library Board of Trustees. Ms. LeBien stated that the Greenwich Library Board takes very seriously the relationship they have with the State Library Board. Ms. LeBien continued that the original construction project has changed considerably. The personnel at the Greenwich Library also has had many changes since the awarding of this grant. Ms. LeBien explained the construction project and introduced Inga Boudreau, Deputy Director of the Greenwich Library. Ms. Boudreau thanked Sharon Brettschneider and Mary Louise Jensen for their direction and leadership throughout this project and expressed Greenwich Library's gratitude for the State Library's work on this matter. Sharon Brettschneider stated that this revocation is through no fault of the Greenwich Library. However, the State Library must maintain the precedent on the high importance of following a grant contract. Chairperson Ann Clark associated herself with the remarks of Ms. Brettschneider. Ms. Clark added that it is unacceptable to pick and choose which rules can be broken and overlooked, therefore, the Board must send a clear message that it intends to follow the rules consistently. Board member Jack Short added that the staff of the Greenwich Library needs to conduct better oversight of grant contracts. Board member Joy Hostage stated that she is looking forward to visiting the Greenwich Library and added that she understands that it is the flagship library of Connecticut. It was MOVED (F. Hennessy) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD REVOKES GREENWICH LIBRARY's $45,454 STATE PUBLIC LIBRARY CONSTRUCTION GRANT. PASSED WITH 9 YES VOTES AND 1 NO VOTE.

Dealing with New Hartford Memorial Library's Reduction of Library Space After the State Library Board Approved their Construction Grant Awards: Mary Louise Jensen introduced Mr. Andrew Anderheggen, New Hartford Memorial Library's newly elected Board member. Mr. Anderheggen stated that New Hartford is making a great effort to meet their square footage needs. New Hartford Memorial Library does intend to add to the existing library since it is a historic building. Chairperson Ann Clark stated clearly that if the Personal Service Agreements are amended to expire on May 1, 2001, that the New Hartford Memorial Library would have to adhere to that timeframe. It was MOVED (M. Keller) seconded (E. Williams) THAT IF NEW HARTFORD MEMORIAL LIBRARY WANTS TO TRY TO MEET THEIR SQUARE FOOTAGE NEEDS, THE STATE LIBRARY BOARD APPROVES THAT THE PERSONAL SERVICE AGREEMENTS BE AMENDED TO EXPIRE ON MAY 1, 2001. IF THEY DO NOT WANT TO MEET THEIR SQUARE FOOTAGE NEEDS, THE STATE LIBRARY BOARD APPROVES THAT THE NEW HARTFORD MEMORIAL LIBRARY BE ALLOWED TO KEEP THE $350,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT BUT FORFEIT THE $100,000 LSCA TITLE II PUBLIC LIBRARY CONSTRUCTION GRANT, REPAYING THE $90,000 THAT THEY HAVE RECEIVED ON THEIR TITLE II GRANT. PASSED unanimously.

The meeting was adjourned at 2:35 p.m. The next meeting is scheduled for Monday, May 22, 2000, at 1:15 p.m. (lunch at 12:30 p.m.) and will be held at the Cheshire Public Library.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder