Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
July 23, 2001

Present
Betty Sternberg, Judge Francis Hennessy, Mollie Keller, Jack Short, Edwin E. Williams, Larry Kibner, Fred Petersen, Judge Joseph Flynn, Edmund Sullivan

Absent
Ann Clark, Joy Hostage

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Mary Louise Jensen, Bonnie Delaney (State Library), Les Kozerowitz (Norwalk Public Library), Joyce Stille (Bentley Memorial Library), Susan Donovan (Willoughby Wallace Memorial Library), Joan Fox (Granby Public Library), Nancy McNicol (Hagaman Memorial Library), Paul T. Schreiber (Oxford), Pat DeAngelis (Oxford Public Library), Woods Sinclair (D.M. Hunt Library), Doris Longaven (D.M. Hunt Library)

Vice-Chairperson Ed Sullivan conducted the meeting in the absence of Chairperson Ann Clark. The meeting was called to order at 1:15 p.m.

Mr. Sullivan thanked Woods Sinclair, Chair of the David M. Hunt Library Board, and Doris Longaven of the David M. Hunt Library, for hosting this State Library Board meeting. Mr. Sinclair gave some welcoming remarks to the Board, gave some history of the Library and also offered a tour of the Library immediately following the meeting. Mr. Sinclair introduced Doris Longaven who stated that Cookie Kubarek, the Library's Director, was very sorry that she was not able to be here to meet and welcome the Board personally.

Mr. Sullivan also thanked Board member Fred Petersen for helping to coordinate the Board's meeting in Falls Village.

Ed Sullivan stated that Board member Joy Hostage was not able to attend this meeting because her husband was experiencing serious heart problems.

Minutes
The minutes of the May 21, 2001 Board meeting were approved as presented.

Public Comment
None.

State Librarian's Report
Mr. Wiggin referred the Board to the invitation they received from the Public Records Administrator to a reception honoring the first grant recipients of the Historic Documents Preservation Program. The reception will be held on August 7, 2001, at 10:00 a.m. in Memorial Hall. Mr. Wiggin added that the Historic Documents Preservation Program is doing very well.

Mr. Wiggin gave an update on the Pequot Indians situation. The State Police have completed their investigations but have not released a written report. There is no action pending against the Pequots The State Library has successfully convinced the State Police that some of the documents in question belong to the Library. The matter is now with the Attorney General's office.

Mr. Wiggin reported that the State Library has received a grant from the Graustein Foundation to continue the GreatkidsCT project.

Fred Petersen informed the Board that the Corporate Partners Breakfast hosted by the Connecticut Heritage Foundation resulted in AT&T Broadband's interest in the History on the Move program. AT&T Broadband has made a substantial offer of in-kind support to help get the History on the Move program going. Mr. Petersen and Ken Wiggin as well as Art Mulligan, a Connecticut Heritage Foundation Board member, will be meeting with a representative from AT&T Broadband to negotiate the offer.

Mr. Wiggin reported that iCONN is doing very well. The Connecticut Digital Library staff is starting to collect statistics from iCONN. The website is averaging 11, 500 hits per day.

Other Reports
Connecticut Library Association (CLA): Sharon Brettschneider reported that CLA's President, Karen McNulty was not able to attend this meeting due to illness. Mary Engels, CLA's President-elect, will be attending the State Library Board meetings in Ms. McNulty's place.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that at ACLPD's July meeting, the use of $100,000 in returned construction grant funds was approved. ACLPD voted to use these funds to establish a grant category for ebranch kiosks to be installed in high traffic facilities such as a mall or Bradley Airport.

Cooperating Library Service Units (CLSU): Anita Barney distributed information on the CLSU Acquisition Project (CAP). CAP is a discount program offered by the CLSUs where members of regional CLSUs receive discounts from media vendors.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported that ACLB is mourning the death of its President, Phil James. Ms. Brettschneider also stated that the ACLB Leadership Conference is scheduled for Friday, November 16, 2001, and will be held at the Heritage Conference Center in Southbury, Connecticut.

Advocacy Committee: Board member Larry Kibner stated he will defer his report to Ken Wiggin's State Librarian's report. Mr. Kibner added that it is very important to have a liaison from the State Library working with the legislature. Mr. Kibner will be meeting with Ken Wiggin to discuss advocacy in the next couple of weeks.

Friends: Board member Jack Short reported that the Friends have elected Marge Storms their new President and Dick Lowensteiin is the new Vice President. Mr. Short reported on the importance of the Friends endowment funds. All Friends groups receive encouragement on that subject.

Museum Advisory Committee: Ken Wiggin reported that he and Ed Sullivan attended that last Museum Advisory Committee (MAC) meeting. MAC needs to develop a strategic plan for the Museum. Mr. Sullivan stated that the Museum of Connecticut History needs a Mission Statement. Mr. Sullivan added that the Museum staff are very busy but he expects to see an updated Mission Statement by the end of the year.

Old Business
FY 2000-2001 and FY2002-2003 Biennial Budget: Ken Wiggin reported that the State Library basically ended up with the Governor's budget. The book budget was reduced by $80,000. The State Library will address the book budget's reduction in the next legislative session. Mr. Wiggin informed the Board that the funding for iCONN is only for one year. The State Library will need to go back to the legislature for iCONN funding for next year. The State Library has a 5-year lease with a 5-year renewal for space at Van Block. The Van Block facility has substantial room for growth. The State Library will be going forward with CCAR privatization. This action will require layoffs. The State Library will be working very closely with the unions. It will be at least six months before we see a change. Ken Wiggin and Sharon Brettschneider have met with the CCAR staff and informally updated them. On July 28 the Library will begin its expanded hours.

New Business
Approval of Grant Extension for the Bentley Memorial Library (Bolton):
Joyce Stille of the Bentley Memorial Library Board of Trustees informed the State Library Board that a town-wide facilities study recommended that the library construction project be modified. The Bentley Memorial Library Board believes that it can produce a modified renovation and expansion plan and still meet the state's guidelines and proceed within the extension time period, if granted. It was MOVED (J. Short) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD APPROVES BENTLEY MEMORIAL LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2002. PASSED unanimously.

Approval of Grant Extension for the Willoughby Wallace Memorial Library (Branford): Susan Donovan of the Willoughby Wallace Memorial Library reported that the initial bids exceeded the budget estimates. The building plans were modified and the new bids invitation opened on July 11, 2001. The grant extension is being requested in the event that the search for a building contractor takes longer than expected. It was MOVED (J. Short) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD APPROVES WILLOUGHBY WALLACE MEMORIAL LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $172,306 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2002. PASSED unanimously.

Approval of Grant Extension for the Hagaman Memorial Library (East Haven): Nancy McNicol of the Hagaman Memorial Library reported that the East Haven Building Committee will be submitting a library building construction report to the Town Council soon. Consideration may be given to reducing the scope of the renovation project as well as not doing the renovations at all. The Hagaman Memorial Library will not be able to execute a building contract by the current November 29, 2001 deadline. It was MOVED (F. Hennessy) seconded (F. Petersen) TO TABLE THE DECISION TO AWARD THE HAGAMAN MEMORIAL LIBRARY A GRANT EXTENSION UNTIL THE STATE LIBRARY BOARD'S NOVEMBER 26, 2001 MEETING. PASSED WITH 5 YES VOTES AND 4 NO VOTES.

Approval of Grant Extension for the Granby Public Library: Joan Fox of the Granby Public Library explained that the library's renovation is the last stage of the town's Municipal Complex Building Project. The new senior center needs to be completed before they can turn the old senior center into the library's new children's room. It was MOVED (J. Flynn) seconded (M. Keller) THAT THE STATE LIBRARY BOARD APPROVES THE GRANBY PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $159,878 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2002. PASSED unanimously.

Approval of Grant Extension for the Norwalk Public Library: Director Les Kozerowitz reported that Norwalk has a unique situation in that the city does not own the library building. There is a reluctance by the city to invest funds into renovating a building it does not own. A decision should be made by the city later this year. It was MOVED (J. Short) seconded (E. Williams) THAT THE STATE LIBRARY BOARD APPROVES NORWALK PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE THE RENOVATION AND ADDITION OF THE SOUTH NORWALK BRANCH LIBRARY PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2002. PASSED unanimously.

Approval of Grant Extension for the Oxford Public Library: Paul T. Schrieber, First Selectman for the town of Oxford reported on the grant extension request. Oxford needs to get a firmer estimate of the construction cost and then go to referendum for the new library. The grant extension is requested to allow time to go out to bid. It was MOVED (J. Short) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD APPROVES OXFORD PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2002. PASSED unanimously.

Approval of Grant Extension for the Silas Bronson Library (Waterbury): Director Lee Flanagan reported that the plans for a combined branch library and community center have been cancelled. The Silas Bronson Library is requesting a transfer of their grant to a proposed East End Branch Library or another proposed branch library in the city. It was decided that in the written motion presented to the Board the word "major" would be removed from the motion where is refers to changes to the building program or reductions of square footage. After some discussion it was MOVED (J. Flynn) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES SILAS BRONSON LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE THE NEW BRANCH LIBRARY PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2002, WITH THE STIPULATIONS THAT IF SILAS BRONSON LIBRARY DOES NOT HAVE FINANCIAL SUPPORT AND SCHEMATIC PLANS FOR THE NEW BRANCH LIBRARY BY THAT DATE, NO OTHER EXTENSIONS WILL BE GIVEN, AND ANY CHANGES TO THE BUILDING PROGRAM OR REDUCTION OF SQUARE FOOTAGE WILL BE BROUGHT TO THE STATE LIBRARY BOARD FOR ACTION. PASSED unanimously.

Board Member Ed Williams stated that he is concerned that the State Library Board approves grants to libraries only to wait for approval from the Bond Commission. Mr. Williams feels that the Board should be able to appropriate the funds without the Bond Commission's approval. It was MOVED (F. Petersen) seconded (F. Hennessy) TO HAVE THE MATTER OF THE STATE LIBRARY BOARD HAVING THE AUTHORIZATION TO APPROVE GRANT REQUESTS WITHOUT HAVING THE BOND COMMISSION 'S APPROVAL BE GIVEN TO THE BOARD'S ADVOCACY COMMITTEE FOR FURTHER INVESTIGATION. PASSED unanimously.

Approval of FY02 LSTA and Technology Act Grants: Sharon Brettschneider reported that every 5 years the State Library is obligated to investigate where it wants to award its LSTA funds. Grant categories are chosen to help the State Library meet goals identified in its LSTA Five Year Plan. State Library staff reviewed thirty-six grant applications requesting a total of $327,436. A total of $229,042 in FY01 carry-over funds was available for the LSTA competitive grant program. Applications were sought for grants in the following categories: Program Grants categories were Children in Poverty, Long Range Planning, Outreach Programs for Children, Outreach Programs for Non-English Speaking Populations, Outreach Programs for Older Adults. The Technology Grants categories were Adaptive Technology and Resource Sharing. Fifteen Program grants, Six Adaptive Technology grants and three Resource Sharing grants are being recommended for approval. It was MOVED (F. Hennessy) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD ACCEPTS THE RECOMMENDATIONS FOR THE ALLOCATION OF $229,042 IN LSTA CARRY OVER FUNDS AS FOLLOWS: CHILDREN IN POVERTY - Danbury Library $7,410, New Britain Public Library $18,188, LONG RANGE PLANNING - Portland Library $10,000, Sprague Public Library $9,700, Westbrook Public Library $10,000, Windsor Public Library $10,000, OUTREACH PROGRAMS FOR CHILDREN - New Britain Public Library $19,950, Aldrich Free Public Library (Plainfield) $12,141, OUTREACH PROGRAMS FOR NON-ENGLISH SPEAKING POPULATIONS - Danbury Public Library $18,957, Derby Public Library $7,900, Hartford Public Library $16,000, New Britain Public Library $10,256, Silas Bronson Library $16,000, OUTREACH PROGRAMS FOR OLDER ADULTS - Granby Public Library $10,809, Norfolk Library $3,720, ADAPTIVE TECHNOLOGY - Cragin Memorial Library (Colchester) $3,216, East Hartford Public Library $7,200, Hagaman Memorial Library (East Haven) $3,728, Samuel Staples Elementary (Easton) $3,284, Fairfield Public Library $5,885, Shelton Board of Education $3,266, RESOURCE SHARING - Dr. Helen Baldwin Middle School (Canterbury) $8,432, New Haven Hebrew Day School $10,000, Sprague Public Library $3,000. PASSED unanimously.

Approval of Staff Development Day: Ken Wiggin reported that for the last two years the State Library has held a Staff Development Day for all State Library employees. Staff Development Day has provided an opportunity for all employees to get together and meet. It also provides an opportunity for everyone to get the same information and team building skills that is prepared for the day. In order to schedule another Staff Development Day it is necessary to close the State Library and all its outlying facilities for one day. Mr. Wiggin stated that due to the upcoming privatization of the CCAR service, CCAR staff will not participate in the Staff Development Day. CCAR services will not be interrupted for this day. It was MOVED (F. Hennessy) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD APPROVES THAT THE STATE LIBRARIAN CLOSE ALL STATE LIBRARY FACILITIES ON TUESDAY, OCTOBER 30, 2001, FOR AN ALL STAFF DEVELOPMENT DAY. PASSED unanimously.

Resolution for Phillip G. James: The resolution honoring the life of Phillip G. James was immediately moved (F. Petersen) seconded (J. Flynn). Judge Hennessy stated that it would be his honor to read the resolution for Phillip G. James in its entirety to the Board. After the resolution was read the motion was PASSED unanimously.

Report of the Nominations Committee: Vice Chairperson Ed Sullivan turned the meeting over to the Board's Secretary, Ken Wiggin. Mr. Sullivan left the room so that the Board could have open discussion about the elections/re-election of Officers. It was Moved (F. Hennessy) seconded (F. Petersen) TO NOMINATE JUDGE FLYNN AS CHAIR PRO TEM IN ABSENCE OF BOTH ANN CLARK AND ED SULLIVAN. PASSED unanimously.

Judge Flynn asked Judge Hennessy to report on the Nominations Committee. Judge Hennessy reported that he and Nominations Committee Vice Chair Mollie Keller solicited nominations from the Board for the positions of Chair and Vice Chair. After review of the nominations, the Nominations Committee recommends that Ann Clark and Ed Sullivan continue in their roles as Chair and Vice Chair for another term. It was MOVED (F. Petersen) seconded (L. Kibner) THAT ANN CLARK AND ED SULLIVAN CONTINUE IN THEIR ROLES AS CHAIR AND VICE CHAIR OF THE STATE LIBRARY BOARD FOR ANOTHER TERM. PASSED unanimously.

Ed Sullivan returned to the meeting and resumed the Chair. Mr. Sullivan thanked the Board for their support and stated that he looks forward to continuing to serve the Board in the Vice Chair position.

The Board thanked Judge Hennessy and Mollie Keller for their work on the Nominations Committee.

Other Business
None at this time.

The meeting was adjourned at 2:50 p.m. The next meeting is scheduled for Monday, September 24, 2001, at 1:15 p.m. (lunch at 12:30 p.m.). Location to be determined.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder