Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
July 29, 2002

Present
Ann Clark, Joy Hostage, Mollie Keller, Edwin Williams, Larry Kibner, Fred Petersen, Judge Francis Hennessy, Edmund Sullivan, Bob Harris

Absent
Judge Joseph Flynn, Betty Sternberg

Others Present
Kendall Wiggin, Jane Beaudoin, Sharon Brettschneider, Bonnie Delaney, Mary Louise Jensen, Rich Kingston (State Library), Mary Engels (State Library/CLA), Anita Barney (CLSUs), Les Kozerowitz (Norwalk Public Library), Dorothy Willett (ACLB), Pat DeAngelis (Oxford Public Library), Kathy Johnson (Oxford Public Library), Beth Harney (Bentley Memorial Library, Bolton), Jim Hanneken (Oxford Public Library), Joyce Stille (Bentley Memorial Library, Bolton), Pat Holloway (ACLPD), Anita Barney (CLSUs), John Noonan (OPM), Irina Kozubenko (OPM), Kathleen Marszycki (CLSUs)

Chairperson Clark called the meeting to order at 1:13 p.m. Ms. Clark welcomed new Board member Bob Harris.

Minutes
It was MOVED (E. Williams) seconded (E. Sullivan) THAT THE MINUTES OF THE May 20, 2002, BOARD MEETING BE APPROVED AS PRESENTED. PASSED with one abstention (B. Harris).

Public Comment
None.

State Librarian's Report
Mr. Wiggin handed out a copy of a press release detailing the $669,255 that was awarded on July 31, to 109 towns/cities under the Historic Documents Preservation Grant program as well as a copy of a chart showing the fund's monthly revenue over the past year. He also circulated a copy of volume 17 of the Records of the State of Connecticut which was recently published by the State Library using funds from the Historic Documents Preservation account.

Mary Engels, Director of the Middletown Library Service Center, handed out copies of an information packet about the Service Centers that she and Susan Cormier, Director of the Willimantic Library Service Center, have compiled.

Other Reports
Connecticut Library Association (CLA): Mary Engels, reported for Karen McNulty, the new CLA President, who was away on vacation. Two members of the CLA Board have been trained by the American Library Association (ALA) to conduct workshops in Connecticut on pay equity. ALA is making a national push to improve the salaries of librarians. CLA has established a Diversity Task Force to consider ways to bring greater diversity to the profession.

Advisory Council for Library Planning and Development (ACLPD): Pat Holloway, Chair of the Advisory Council on Library Planning and Development (ACLPD) reported that ACLPD has approved the final draft of the Five-Year Plan for the Library Services and Technology Act 2002-2007. It will be presented to the Board for approval later in this meeting. ACLPD had been discussing the use of LSTA funds to assist in providing iCONN databases on a steady basis should the state funding for the project fail. ACLPD is relieved that it was not necessary this year.

Cooperating Library Service Units (CLSU): Kelly Marszycki, Chair of the Cooperating Library Service Units (CLSUs) reported on the Public Programming Services offered by the CLSUs. Statewide Public Programming for libraries and school systems have been offered for the past nine years. Public libraries must belong to one of the Cooperating Library Service Units in order to take advantage of the program. Use of this service has had a significant increase over the last few months. Artistic and cultural programs for children and adults have become an increasingly important part of public and school library service. The Public Programming Services of the CLSUs also helps libraries and schools apply for individual grants from the Connecticut Commission on the Arts and presents two children's programs which showcases six performers at different public libraries.

Association of Connecticut Library Boards (ACLB): Dorothy Willett, President of ACLB, reported that ACLB has completed its planning for the third Annual Connecticut Library Leadership Conference. It will be held Thursday, October 10th, at The Water's Edge Inn & Resort in Westbrook from 8:00 a.m. to 3:00 p.m. The annual ACLB Awards Dinner will follow the Conference starting at 5:30 p.m. ACLB's mission concentrates on the education of its Trustees to fully carry out their duties and legal responsibilities set by statute and local library policies. Ms. Willett closed by encouraging all library directors, library trustees, and State Library Board members to attend the Conference.

Advocacy Report: Larry Kibner reported that he and Ken Wiggin have met and agreed to formulate a new plan for legislative advocacy with more focus on reaching legislative leadership. Mr. Kibner encouraged members of the Board to let he or Ken Wiggin know if there is any way they can assist. Mr. Kibner continued that he and Ken Wiggin have also been working on local library advocacy. There will be a mailing which will include a press release about new State Library Board member Bob Harris. Mr. Kibner encouraged the Board to hold it's next meeting at a local library.

Facilities Committee: Ed Sullivan reported that the Facilities Committee has met twice and discussed maintenance/security issues. A meeting with the Judicial Department will be scheduled for September.

Friends: No report at this time.

Museum Advisory Committee (MAC): No report at this time.

Old Business
Budget Update: Ken Wiggin reported that the State Library ended the fiscal year in good shape. The funds remaining in the cultural resources budget line were lapsed at the direction of the Office of Policy & Management. The State Library had a very small balance in the personnel budget line. In the adjusted budget for FY2003, the significant reduction to the book budget remains the most troubling. The State Library is pleased to see funding for iCONN.

Legislative Update: Ken Wiggin reported that he has spent a considerable amount of time at the Capitol during this legislative session. Mr. Wiggin will be working with State Representative Shawn Johnston this summer to explore federal funding options for iCONN.

Mr. Wiggin stated that Larry Kibner has been very helpful in getting appointments for him with legislators.

New Business
Approval of the Revision of Library Services and Technology Act (LSTA) Five-Year Plan: Pat Holloway, Chair of the Advisory Council on Library Planning and Development (ACLPD) explained that the Institute of Museum and Library Services requires states to have a five-year plan for the expenditure of Library Service and construction Act (LSTA) funds in their state. Connecticut's plan will expire at the end of July. ACLPD formed a LSTA Planning Task Force to write a new plan. The Task Force reviewed the needs of Connecticut's libraries with LSTA's program structure and looked at improving the goal statements of the last plan. The five goals of the Library Services and Technology Act are: 1. Provide the citizens of Connecticut access to essential information and education resources. 2. Ensure all children in Connecticut have access to quality library services. 3. Improve the ability of library personnel, trustees and related groups to provide excellent library service to the citizens of Connecticut. 4. Enhance access to library services for individuals having difficulty using the library. 5. Improve access to quality library materials, services or programs for populations in economically distressed or culturally diverse communities. It was MOVED (L. Kibner) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES THE LSTA FIVE YEAR PLAN FOR 2002-2007. PASSED unanimously.

Approval of Staff Recommendations for FY03 Library Services and Technology Act (LSTA) Grants: Sharon Brettschneider reported that the State Library has had a competitive grant program using federal funds for many years. Grant categories are chosen to meet the goals in the LSTA Five Year Plan. Thirty seven grant applications were received requesting a total of $404,134 but only $168,864 in FY02 carry-over funds are available for the LSTA competitive grant program. State Library staff members reviewed grant applications according to the established criteria. Grant categories were: Children in Poverty, Long Range Planning, Outreach Programs for Children, Outreach Programs for Non-English Speaking Populations, Outreach Programs for Older Adults. The Technology Grants categories were: Adaptive Technology and Resource Sharing. Thirteen Program grants, Four Adaptive Technology grants and One Resource Sharing grant are being recommended for approval. It was MOVED (F. Petersen) seconded (B. Harris) THAT THE STATE LIBRARY BOARD ACCEPTS THE RECOMMENDATIONS FOR THE ALLOCATION OF $168,864 IN LSTA CARRY OVER FUNDS AS FOLLOWS: LONG RANGE PLANNING - E.C. Scranton Memorial Library (Madison) $10,000, Richmond Memorial Library (Marlborough) $10,000, Ridgefield Library and Historical Association $10,000. OUTREACH PROGRAMS FOR CHILDREN - New Haven Free Public Library $11,640. OUTREACH PROGRAMS FOR NON-ENGLISH SPEAKING POPULATIONS - Danbury Public Library $16,784, Hartford Public Library $14,217, Russell Library (Middletown) $17,550, Faxon Branch Library (West Hartford) $14,601. OUTREACH PROGRAMS FOR OLDER ADULTS - Saxton B. Little Free Library (Columbia) $3,000, The Hagaman Memorial Library (East Haven) $10,000, Essex Library Association $4,844, Ledyard Public Libraries $11,000, The Ferguson Library (Stamford) $5,000. PASSED unanimously.

Approval of Grant Extension for the Bentley Memorial Library (Bolton): Mary Louise Jensen introduced Joyce Stille of the Bentley Memorial Library. Ms. Stille stated that theTown of Bolton has completed a town-wide facilities study and it was recommended that the library renovation and expansion project be reduced in size. The project will go to referendum this fall. Ms. Stille is confident that the project will proceed within the grant extension time period being requested. Fred Petersen stated that the motion should include a provision that the extension is approved conditioned on the satisfactory review of the revised application by appropriate Connecticut State Library staff. It was agreed. It was MOVED (F. Petersen) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES BENTLEY MEMORIAL LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2003 CONDITIONED ON THE SATISFACTORY REVIEW OF THE REVISED APPLICATION BY APPROPRIATE CONNECTICUT STATE LIBRARY STAFF. PASSED unanimously.

Approval of Grant Extension for the Oxford Public Library: Mary Louise Jensen introduced Kathy Johnson, First Selectman, Town of Oxford. Ms. Johnson stated that plans for a combined senior center and library building failed at referendum. The library is now planning to redesign the building for only the library. The extension would allow time for the new committee to bring these plans to the town for approval. It was agreed that the motion should include the same condition as the Bentley Memorial Library's grant extension. It was MOVED (E. Williams) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES OXFORD PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,OOO STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2003 CONDITIONED ON THE SATISFACTORY REVIEW OF THE REVISED APPLICATION BY APPROPRIATE CONNECTICUT STATE LIBRARY STAFF. PASSED unanimously.

Approval of Grant Extension for the Norwalk Public Library: Mary Louise Jensen introduced Les Kozerowitz, Director of the Norwalk Public Library. Mr. Kozerowitz stated that it is the South Norwalk Branch Library that is seeking the extension. South Norwalk is very committed to this project and is trying to secure the funding, prepare final drawings and go out to bid. It was MOVED (E. Williams) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES NORWALK PUBLIC LIBRARY'S EXTENSION OF THE DEADLINE TO INITITATE THE RENOVATION AND ADDITION OF THE SOUTH NORWALK BRANCH LIBRARY PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 30, 2003. PASSED unanimously.

Report of the Nominations Committee: Ann Clark thanked Mollie Keller and Judge Hennessy for serving as the Nominations Committee. Ms. Clark turned the meeting over to the Board's Secretary, Ken Wiggin. Ms. Clark and Ed Sullivan left the room so that the Board could have open discussion about the election/re-election of Officers. Mr. Wiggin appointed Fred Petersen temporary Chairman of the Board in the absence of both Ann Clark and Ed Sullivan. Fred Petersen asked Judge Hennessy to give the report of the Nominations Committee. Judge Hennessy reported that he and Mollie Keller have met and sent out letters to the Board asking for nominations for the positions of Chair and Vice Chair of the State Library Board for a one-year term. No new nominations were received. Ann Clark and Ed Sullivan did express an interest in continuing as Chair and Vice Chair. It was MOVED (F. Hennessy) seconded (F. Petersen) THAT ANN CLARK AND ED SULLIVAN CONTINUE IN THEIR ROLES AS CHAIR AND VICE CHAIR OF THE STATE LIBRARY BOARD FOR ANOTHER ONE-YEAR TERM. PASSED unanimously.

The meeting was turned back over to the Board's Secretary, Ken Wiggin. Ann Clark and Ed Sullivan returned to the meeting and were told that the Board voted unanimously to re-elect them as Chair and Vice Chair. Both Ms. Clark and Mr. Sullivan thanked the Board. Ms. Clark stated that she appreciates the Board members' time and their vote of confidence in her. Ms. Clark also stated that she is honored to work with Ed Sullivan as the Vice Chair and values his trust and working relationship.

Other Business
Board member Ed Williams asked who the appointing authority is for the vacancy on the Board. Mr. Wiggin replied that it is a Governor's appointment and he has submitted a name for consideration.

Mr. Williams asked about the Connecticut Historical Commission and the news reporting that it may be combined with the State Library. Mr. Wiggin stated that he has not been approached by mail, phone or otherwise about this matter. Mr. Wiggin is aware that the Commission's budget has been reduced substantially. John Noonan of the Office of Policy and Management stated that this matter is expected to be addressed in the legislature's special session. At this time there have been no layoff notices at the Connecticut Historical Commission.

Ann Clark stated that Pat Holloway has invited the State Library Board to hold it's September meeting at the New Britain Public Library. The Board agreed to accept the invitation.

At 2:17 p.m. it was MOVED (J. Hostage) seconded (F. Petersen) TO ADJOURN. The next meeting is scheduled for Monday, September 23, 2002, at 1:15 p.m. (lunch at 12:30 p.m.) at the New Britain Public Library.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder