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STATE OF CONNECTICUT, RECORD OF PROCEEDINGS

STATE LIBRARY BOARD
July 31, 2006

Members present:  Mollie Keller, Bob Harris, Daphne Deeds, Allen Hoffman,
Judge Francis Hennessy , Joy Hostage, Mary Etter

 

Members absent:  John Barry, Barbara Westwater, Jackie Hemond, Judge Joseph Flynn

 

Others present:   Kendall Wiggin, Jane Beaudoin, Sharon Brettschneider, Mary Louise Jensen, Bonnie Delaney, Lynne Newell, Eunice DiBella, Dean Nelson (State Library), Carl DeMilia, Joyce Hermonat (New Milford Public Library), Clay Cope (Sherman Library), Kathleen Maher (Museum Advisory Committee), Noel Hanf, Sandy Ruoff, Fred Vogt  (Guilford Library Assoc.), Bruce Tuthill (Guilford Library Architect), Susan Bullock, Gail Ryan, Babs Gardner, Carol Bingham, Charmain Glew (Simsbury Public Library), Anita Wilson (Friends)

 

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

 

Chairperson Mollie Keller called the meeting to order at 1:15 p.m.  Ms. Keller welcomed Mary Etter to the Board as the newest member. Ms. Keller stated that Ms. Etter served as a Board member in the past and is pleased to have her back.

 

MINUTES

MINUTES

It was MOVED (B. Harris) seconded (A. Hoffman) THAT THE MINUTES OF THE May 15, 2006, BOARD MEETING BE APPROVED AS PRESENTED.  The MOTION was PASSED with two abstentions (F. Hennessy, M. Etter).

 

PUBLIC COMMENT

PUBLIC COMMENT

None at this time.

 

STATE LIBRARIAN'S REPORT

STATE LIBRARIAN'S REPORT

Mr. Wiggin stated that he had nothing to add to his written report and asked if the Board had any questions.  Board member Bob Harris asked that the cost of projects, like the Hartford Courant Digitization Project, be listed in the report when they are referred to.
Mollie Keller inquired on the status of the State Library Board’s Building Committee.  Mr. Wiggin replied that all three representatives from the different agencies have been designated and a meeting will be set up soon.   

 

 

OTHER REPORTS

OTHER REPORTS

Connecticut Library Association (CLA): No report at this time

CLA

 

 

Advisory Council for Library Planning and Development (ACLPD):  Sharon Brettschneider reported that ACLPD met in June.  ACLPD is helping to support the Info Anytime Project.  ACLPD has formed a Nominations Committee to look for candidates to fill the Library Users vacancies on the Committee in Regions 1 and 4.    ACLPD will be helping with LSTA program evaluations that are due in March of 2007.  The results of this evaluation will be used for planning the next 5 years.  ACLPD is scheduled to meet again on August 16.

ACLPD

 

 

Connecticut Library Consortium (CLC)State Library Board member and Chair of CLC Mary Etter reported that the Info Anytime Project will be launched on August 1, 2006.  Mary Etter also stated that the CLA office is in the process of moving into the Russell Library where the CLC office is also located.

CLC

 

 

Association of Connecticut Library Boards (ACLB): No report at this time.

ACLB

 

 

Friends of Connecticut Libraries (FOCL):  Anita Wilson reported that the Friends Handbook is now in final draft format.  It should be in circulation by the end of the summer.  FOCL is working on a Connecticut response to aid the libraries that were hit by hurricane Katrina.  Ms. Wilson stated that there is still a big need.

FOCL

 

 

Connecticut Heritage Foundation (CHF):  Mr. Wiggin stated that he and Art Mulligan, Chair of the Connecticut Heritage Foundation will be meeting next week with the President of Anthem Blue Cross, Dave Fusco.  Mr. Fusco has expressed an interest in the Foundation and possibly helping financially to further its mission. 

CHF

 

 

OLD BUSINESS

OLD BUSINESS

Budget Update:  Mr. Wiggin reported that he is looking into getting a meeting with the Secretary of OPM.  The State Library is working on the next biennial budget.  Mr. Wiggin will speak to Chair Mollie Keller about getting the State Library Board’s Finance Committee together.

Budget Update

 

 

 

Legislative Update:  The State Library will be bringing back proposed legislation that didn’t go anywhere in the last session.  Connecticard funding is a very high priority.  Mr. Wiggin is also still seeking clarification on the State Librarian’s signing authority.

Legislative Update

 

 

NEW BUSINESS

NEW BUSINESS

Resolution for Larry Kibner:  It was immediately MOVED (J. Hostage), seconded (B. Harris) THAT THE MEMBERS OF THE STATE LIBRARY BOARD UNANIMOUSLY AND ENTHUSIASTICALLY EXTEND THEIR HEARTFELT THANKS AND DEEPEST APPRECIATION TO LARRY KIBNER FOR THE SERVICE HE HAS GIVEN TO THE CONNECTICUT STATE LIBRARY AND THE CONNECTICUT LIBRARY COMMUNITY AND FOR HIS DEDICATION AND COMMITMENT IN SUPPORT OF THE MISSION OF THE STATE LIBRARY AND HIS EFFORTS IN PRESERVING AND ENHANCING THE PROGRAMS AND SERVICES OF THE STATE LIBRARY FOR THE CITIZENS OF CONNECTICUT.  PASSED unanimously.

Resolution

Motion

Extension of State Public Library Construction Grant to the Byram Shubert Branch Library (Greenwich): Mary Louise Jensen introduced Mary Vinton, Director of Development for the Greenwich Library, who explained that $3.6 million in funding of the $3.8 million goal has been raised.  The actual cost of this project is $4 million.  This library is in close proximity to an elementary school.  It is important to start the construction before school resumes its classes.  The library’s services will continue, during the construction period, at a church across the street.  It was MOVED (M. Etter) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES THE EXTENSION OF THE DEADLINES FOR THE BYRAM SHUBERT BRANCH LIBRARY TO INITIATE ITS PROJECT FOR THE $38,734, $138,059, AND $323,207 STATE PUBLIC LIBRARY CONSTRUCTION GRANTS TO JULY 27, 2007.  PASSED unanimously.

Grant Extension

Greenwich

  

 

Motion

 

Extension of State Public Library Construction Grant to the Guilford Free Public Library:  Mary Louise Jensen introduced Bruce Tuttle, Architect for the Guilford Free Public Library.  Mr. Tuttle stated that the referendum was turned down and that there is also an issue of parking and congestion around the green.  The original plan included a full basement under the addition, a connection to the Lathrop House with an elevator and also a corridor connecting the old building to the new building.  These items were taken out of the plan to reduce cost.  The next date for the referendum is September 19, 2006 and the feeling is positive that it will pass.  It was MOVED (B. Harris) seconded (M.Etter) THAT THE STATE LIBRARY BOARD APPROVES GUILFORD FREE LIBRARY’S REVISIONS AND THAT THE DEADLINE FOR THE GUILFORD FREE LIBRARY TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT BE EXTENDED TO AUGUST 4, 2007.  PASSED unanimously.

Grant Extension

Guilford

 

 

 

Motion

 

 

Extension of State Public Library Construction Grant to the New Milford Public Library:  Mary Louise Jensen stated that this is the New Milford Public Library’s second extension request.  Mr. Carl DeMilia spoke for the Library.  The construction project is on the August 14th town meeting agenda.  Hopefully that will result in getting on the town’s agenda for a referendum.  It was MOVED (B. Harris) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES THE EXTENSION OF THE DEADLINE FOR THE NEW MILFORD PUBLIC LIBRARY TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO SEPTEMBER 25, 2007.  PASSED unanimously.

Grant Extension

New Milford

  

Motion

 

Extension of State Public Library Construction Grant to the Sherman Library: Mary Louise Jensen stated that this library has encountered ledge problems.  Clay Cope, Chairman of the Board of Trustees, spoke for the Sherman Library.  Mr. Cope stated that the Library’s architect, Bruce Tuttle, was able to come up with a satisfactory alternative to continue with the project and has the local support of the town.  The amended plans still meet all state requirements.  It was MOVED (M. Etter), seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES THE EXTENSION OF THE DEADLINE FOR SHERMAN LIBRARY TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO AUGUST 4, 2007.  PASSED unanimously.  
 

Grant Extension

Sherman

  

 Motion

Extension of State Public Library Construction Grant to the Simsbury Public Library:  Mary Louise Jensen stated that the Simsbury Public Library has their local funding in hand.  Susan Bullock, Director of the Simsbury Public Library, thanked the Board for the grant and requested an extension.  The referendum was passed in May 2006, and if all goes well, the Library expects to begin construction in late November or early December of this year.  It was MOVED (B. Harris) seconded, (M. Etter) THAT THE STATE LIBRARY BOARD APPROVES THE EXTENSION OF THE DEADLINE FOR SIMSBURY PUBLIC LIBRARY TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO AUGUST 4, 2007.  PASSED unanimously.
 

Grant Extension

Simsbury

 

 Motion

Approval of Policy on Third Party and Law Enforcement Requests for Library Records and User Information:  The State Library does not have a policy in place to guide the staff in responding to a third party or law enforcement request for library records and user information.  Board member Joy Hostage asked if this proposed policy can be used by local public libraries.  Mr. Wiggin feels that the State Library hopes to serve as a model for other libraries.  There needs to be a policy to help staff do more than “politely refuse”.  Board member Judge Hennessy encouraged Ken Wiggin to have the Attorney General’s office review this policy before implementing it.  Board member Allen Hoffman suggested that the Board not go forward with this policy until it gets reviewed.  Judge Hennessy stated that he would like to be part of further discussions on this matter and feels that Judge Flynn may also want to be part of further discussions.  Mr. Wiggin feels that it would be helpful if the Board passed this policy with the understanding that it is subject to revision.  It was MOVED (M. Etter) seconded (A. Hoffman) THAT THE STATE LIBRARY BOARD ADOPT THE POLICY ON THIRD PARTY AND LAW ENFORCEMENT REQUESTS FOR LIBRARY RECORDS AND USER INFORMATION.  PASSED unanimously.

Policy on Third Party & Law Enforcement Requests for Library Records & User Information

  

 

 

Motion

 

 

Approval of Loan of one Firearm to the Connecticut Historical Society for Use in the Old State House Permanent History Exhibit in the Underground Gallery:  Museum Administrator Dean Nelson reported that the Connecticut Historical Society (CHS) has requested to borrow about two dozen items.  One of the items is a Colt .45 Single Action Army Revolver.  The State Police Recommendations require State Library Board prior approval for any collection firearm to leave the museum.  A great deal of discussion followed regarding the conditions of the loan.  The Motion was revised as follows:  It was MOVED (B. Harris), seconded (A. Hoffman) THAT THE STATE LIBRARY BOARD APPROVES THE LOAN OF A COLT .45 SINGLE ACTION ARMY REVOLVER SERIAL NUMBER “2SC” TO THE CONNECTICUT HISTORICAL SOCIETY FOR EXHIBITION IN THEIR OLD STATE HOUSE EXHIBIT, SUBJECT TO THE FOLLOWING CONDITIONS: 

1.   Receipt of a Certificate of Insurance in an amount not less than $10,000 (ten thousand dollars).

  1. Details of security arrangements for the collection while in custody of the Connecticut Historical Society which shall be satisfactory to the State Librarian or his designee.
  2. Payment of all costs associated with the loan including, but not limited to, insurance, shipping and security.
  3. Credits for the Connecticut State Library and Museum of Connecticut History in all catalogs, promotional materials and exhibit labels.
  4. This loan will be subject to annual renewal, upon the request of the Connecticut Historical Society subject to approval of the Museum of Connecticut History.

PASSED unanimously

Loan of Firearm to the Connecticut Historical Society

 

 

 

 

 

 

 

Motion

 

 

Approval of Loan of Firearms to the Wadsworth Atheneum Museum of Art, Hartford, Connecticut; to Accompany their Traveling Exhibit:  Dean Nelson reported that at their January meeting the State Library Board approved the loan of the Rampant Colt Statue, 47 firearms and one powder flask for an exhibit on Colt firearms at the Wadsworth Atheneum Museum of Art.  That exhibit was postponed from May 6, 2006 to September 20, 2006.  The Wadsworth Atheneum is requesting the loan of the items for their new date and also requesting permission to take the loaned items on a traveling exhibit to various host museums throughout the United States for several years.  The Museum Advisory Committee reviewed and approved this loan request for the traveling exhibit on June 14, 2006, with the proviso that the Wadsworth Atheneum Museum of Art fully fund two site visits by museum staff to survey the museum’s loans. It was MOVED (M. Etter) seconded (A. Hoffman) THAT THE STATE LIBRARY BOARD APPROVES THE LOAN OF THE REQUESTED FIREARMS TO THE TRAVELING COMPONENT OF SAMUEL COLT: ARMS, ART, INVENTION DEVELOPED BY THE WADSWORTH ATHENEUM MUSEUM OF ART, HARTFORD, CONNECTICUT, SUBJECT TO THE FOLLOWING CONDITIONS:  

  1. RECEIPT OF A CERTIFICATE OF INSURANCE IN AN AMOUNT NOT LESS THAN $309,000.00 (THREE HUNDRED AND NINE THOUSAND DOLLARS)
  2. HIGH SECURITY CRATING ACCEPTABLE TO THE STATE LIBRARIAN OR HIS DESIGNEE.
  3. DETAILS OF SECURITY ARRANGEMENTS FOR THE COLLECTION WHILE IN CUSTODY OF THE WADSWORTH ATHENEUM MUSEUM OF ART WHICH SHALL BE SATISFACOTRY TO THE STATE LIBRARIAN OR HIS DESIGNEE.
  4. PAYMENT OF ALL COSTS ASSOCIATED WITH THE LOAN INCLUDING, BUT NOT LIMITED TO, INSURANCE, SHIPPING AND SECURITY.
  5. CREDITS FOR THE CONNECTICUT STATE LIBRARY AND MUSEUM OF CONNECTICUT HISTORY IN ALL CATALOGS, PROMOTIONAL MATERIALS AND EXHIBIT LABELS.

PASSED unanimously.

Loan of Firearms to the Wadsworth Atheneum to Accompany their Traveling Exhibit

 

 

 

 

 

Motion

 

 

 

 

Deaccessioning Three Museum Objects:  Ken Wiggin reported that in April 1998, a gentleman named Daniel DiGalbo, donated three WWII items consisting of a uniform jacket, a shirt and a helmet to the Museum of Connecticut History.  Mr. DiGalbo signed a Connecticut State Library and Museum Foundation Acknowledgment of Gift form with no restrictions noted on the form.  In December of 2005, Mr. DiGalbo contacted the Museum to see if the items had ever been displayed. They had not. Mr. DiGalbo wrote a letter to Mr. Wiggin in January of 2006, stating that when he made the gift he was told that items would be exhibited.  He further stated in the letter that in December 2005 he was told that the items would never be exhibited and that he would like his donation returned to him.  Mr. Wiggin wrote to Mr. DiGalbo and explained that it is unusual for a museum to return a donated item and that he would have the issue considered by the Museum Advisory Committee and the State Library Board.  At their June meeting, the Museum Advisory Committee, concerned with setting a precedent of returning donations, voted against deaccessioning the items.  Mr. DiGalbo then contacted his state senator, the Lt. Governor’s Office and the Office of the Governor.  Mr. Wiggin spoke with a staff member in the senator’s office and the Lt. Governor’s office and explained the situation.  On July 10, Mr. Wiggin received a call from the Governor’s Office requesting that the items be returned to Mr. DiGalbo.  Mr. Wiggin spoke with the Governor’s Chief of Staff and again explained the State Library’s position.  The Governor’s Chief of Staff pointed out that their legal review of the acknowledgment of gift form that Mr. DiGalbo signed did not make it clear that the gift was irrevocable and probably wouldn’t stand up to a legal challenge.  Mr. Wiggin spoke with the State Library’s attorney.  The concern is with following good museum practice and also setting a precedent.  Both the State Library’s legal counsel and the Governor’s legal counsel agree that the gift form used by the State Library has key elements missing in it that make it clear that the gift is irrevocable. Mr. Wiggin feels it’s his responsibility to advise the Board of political reality and what’s best for the State Library and Museum.  Mr. Wiggin feels that this is an unfortunate situation but that we should not argue this return.  Ken Wiggin introduced Kathy Maher, Chair of the Museum Advisory Committee.  Ms. Maher stated that at their last meeting the Museum Advisory Committee voted unanimously to not support the return of the gift to Mr. DiGalbo.  Ms. Maher further stated that she feels that this would set a very dangerous precedent.  Board member Judge Hennessy stated that the Board should get the Attorney General’s opinion on this in writing.  Chair Mollie Keller stated that she spoke with Mr. DiGalbo many times and feels that he will go to the media as his next resort.  Board member Daphne Deeds feels that this issue comes down to the gift form. Further scrutiny will reveal the forms inadequacy. Ms. Maher submitted a letter that she wrote to the State Library Board in which she states her position and the position of the Museum Advisory Committee.  It clearly states that the Museum Advisory Committee formally recommends to reject the request of Mr. Daniel DiGalbo to have his donation of World War II objects returned. Ms. Maher requested that her letter accompany any correspondence with the Attorney General’s office.  Ms. Maher concluded by suggesting that Mr. DiGalbo be asked if he would consider bequeathing his items back to the museum.  Mr. Wiggin stated that he will ask Mr. DiGalbo.  Board member Daphne Deeds suggested that the prepared written motion be revised to remove the last sentence that gives the donor the right to request stipulations on the gift.  It was agreed and the amended motion was MOVED (D. Deeds) seconded (M. Etter) THAT THE STATE LIBRARY BOARD 1) REJECT THE RECOMMENDATION OF THE MUSEUM ADVISORY COMMITTEE, 2) INSTRUCT THE STATE LIBRARIAN TO DEACCESSION AND RETURN TO MR. DANIEL DIGALBO THE THREE WORLD WAR II ITEMS THAT HE DONATED TO THE MUSEUM OF CONNECTICUT HISTORY THROUGH THE CONNECTICUT STATE LIBRARY MUSEUM FOUNDATION IN 1998 AND IMPLEMENT A NEW DEED OF GIFT FORM FOR ITEMS DONATED TO THE MUSEUM OF CONNECTICUT HISTORY; AND 3) AUTHORIZE THE STATE LIBRARIAN TO ACCEPT ALL DONATIONS TO THE MUSEUM OF CONNECTICUT HISTORY ON BEHALF OF THE STATE LIBRARY BOARD.  PASSED with one NO vote (F. Hennessy).

Deaccession three Museum Objects

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motion

 

 

Election of Officers:   Judge Hennessy stated that he and Joy Hostage make up the State Library’s Nominating Committee.  The Committee reports that there were no new nominations put before the Committee.  The Nominations Committee unanimously recommends that Mollie Keller be reappointed the Chair and Bob Harris be reappointed to the Vice Chair position of the State Library Board.  It was MOVED (F. Hennessy) seconded (J. Hostage) THAT MOLLIE KELLER BE REAPPOINTED AS THE CHAIR AND BOB HARRIS AS THE VICE-CHAIR OF THE STATE LIBRARY BOARD FOR THE PERIOD OF ONE YEAR.  PASSED unanimously.

Election of Officers

  

 

Motion

 

 

OTHER BUSINESS OTHER BUSINESS

Mollie Keller stated that she has asked Bob Harris to Chair a Personnel Committee for the State Library Board.  Mr. Harris will be responsible for selecting other members of this committee. 

Allen Hoffman stated that on behalf of the Connecticut Commission on Culture and Tourism, he would like to thank the State Library for participating in the state’s Open House Day.  Ken Wiggin thanked Jane Beaudoin and all the members of the State Library Image Committee for putting together a great day. 

 

 

 

*********************************************************************************************

 

At 3:05 p.m., it was MOVED (F. Hennessy) seconded (B. Harris) TO ADJOURN.  PASSED unanimously.  The next meeting is scheduled for September 25, 2006, at 1:15 p.m. (lunch at 12:30 p.m.) at the Van Block Facility.

 

 

 

Respectfully submitted,

 

 

 

______________________________

 

Kendall F. Wiggin, Secretary

 

 

 

______________________________

 

Jane Beaudoin, Recorder