Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
September 25, 2000

Present
Ann Clark, Fred Petersen, Judge Francis Hennessy, Joy Hostage, Mollie Keller, Judge Joseph Flynn, Betty Sternberg, Jack Short, Edmund Sullivan, Larry Kibner

Absent
Robert Gallucci, Edwin E. Williams

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Dean Nelson,Rich Kingston, Mary Louise Jensen (State Library), Betsy Bray (Cora Belden Library),Pam Bombara (CLSU), Michael Golrick (CLSU), Alan Colavecchio (Beardsley & Memorial Library), Richard Lavieri (Beardsley & Memorial Library), Deborah Weinberger, Joan Rintelman (Watertown Library Association)

The meeting was called to order at 1:15 p.m. by Chairperson Clark. Ms. Clark began by informing the Board of the passing of the groundskeeper for the State Library/Supreme Court building, Roger Godfrey, as well as the loss of Frank Fox, the husband of Cheryl Fox, who is a Legislative Indexer for the State Library's Information Services Division. A moment of silence was observed by those in attendance.

Ms. Clark welcomed new Board member, Betty Sternberg, who is the representative of the Commissioner of Education. Introductions of all the Board members were made for Ms. Sternberg.

Ms. Clark congratulated Judge Hennessy on his retirement and stated how pleased she was that he will be continuing as a member of the State Library Board.

Minutes
It was MOVED (E. Sullivan) seconded (L. Kibner) THAT THE MINUTES OF THE JULY 24, 2000, BOARD MEETING BE APPROVED AS PRESENTED. PASSED with one abstention (B. Sternberg).

Public Comment
Bridgeport resident Michael Golrick, expressed a concern that the funds for the renovation of the Black Rock Branch Library in Bridgeport has not yet been approved by the Bond Commission. Mr. Golrick stated that he visited with Governor Rowland at a function he was attending and asked him what it would take to get this matter on the Bond Commission's agenda. Mr. Golrick represented that the Governor suggested having have legislators call him on this matter. Mr. Golrick encouraged everyone to contact their legislators and ask them to call the Governor regarding the Black Rock Branch Library. Mr. Golrick also encouraged everyone to refer to him and the discussion he had with the Governor in their communications with the hopes that it has some impact on the Bond Commission's agenda.

State Librarian's Report
Ken Wiggin reported that the Connecticut Heritage Foundation Board met earlier this morning. The Foundation's Development Committee has scheduled another meeting in November. Mr. Wiggin circulated a draft brochure that Howard Miller of the Museum of Connecticut History staff is working on to promote the museum.

The Connecticut Freedom Trail Quilts celebration that took place on Sunday, September 24, 2000, in Memorial Hall was very successful. This event was a cooperative effort of the Amistad Committee, the Connecticut Historical Commission and the Museum of Connectcut History. Mr. Wiggin is very pleased to be able to hold events like this on weekends and is looking forward to many more functions of this kind.

September 21, 2000, was Family Day at the Legislature. The Division of Library Development represented the State Library with a table displaying handouts, which included bookmarks, pencils and information on things you can do at Connecticut libraries to make your family safe, strong, healthy and smart. An Internet Emergency Tool Kit was circulated among Board members. This Tool Kit, which is a production of the Division of Library Development, is an information packed folder which was distributed to Connecticut librarians to help them with issues such as professional ethics, policies, filtering, children's issues, and dealing with the press.

Other Reports
Connecticut Library Association (CLA): No report at this time.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that Valerie Harrod is the new Chairperson of ACLPD. Due to vacation schedules, there was no August meeting of the Council. Nominations for membership to the Council were handled by phone and email and will be addressed later in this meeting.

Cooperating Library Service Units (CLSU): Pam Bombara reported that the Division of Library Development (DLD) and the CLSUs held a joint planning session to talk about ways of working together to provide better service. A Request for Proposal was developed to hire a consultant to study and evaluate the services and structures of the DLD and the CLSUs and their relationship with each other. Himmel and Wilson was selected and will be meeting with Sharon Brettschneider, Mary Engels and the CLSU Directors on September 29, to discuss the study. Himmel and Wilson will have a series of focus groups around Connecticut and will be visiting the CLSU offices, CLSU Planning Committee as well as the State Library and its service centers. A final report will be presented to the State Library and CLSUs by February 15.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported that the ACLB sponsored Leadership Conference held on September 22, 2000, was a success. ACLB held its Awards Dinner the night before . Ms. Brettschneider thanked Judge Hennessy for arranging Mr. Joe Grabarz to be a featured speaker.

Joy Hostage praised Ken Wiggin for giving a great speech despite the equipment problems which kept him from giving his electronic presentation.

Advocacy Committee Report: Larry Kibner, Chair of the Advocacy Committee, reported that he has met with Ken Wiggin and developed an Advocacy Plan. This Plan was distributed to the Board. Mr. Kibner stated that this Advocacy Plan is a working document intended to act as a guide for the Board. The Advocacy Committee welcomes any future comments, additions or suggestions to this Advocacy Plan. After very brief discussion it was MOVED (J. Short) seconded (F. Petersen) TO ADOPT THE STATE LIBRARY BOARD ADVOCACY PLAN AS PRESENTED. PASSED with one abstention (B. Sternberg).

Ms. Clark thanked Larry Kibner for his commitment to developing this Advocacy Plan.

Friends: Jack Short stated that he was pleased to see the Board's Advocacy Plan. The Friends of Connecticut Libraries represents one of the biggest advocacy groups and is very active in many towns. September and October is a time of festivals that have Friends booths and book sales. This means significant funding to libraries. Mr. Short continued that the Friends of the Avon Library will be celebrating its 50th anniversary on Sunday, October 1, 2000. Mr. Short will be attending this celebration and would like to recommend that the Board recognize the Friends of the Avon Library in some way. It was MOVED (J. Short) seconded (F. Hennessy) THAT THE STATE LIBRARY BOARD ACKNOWLEDGE THE FRIENDS OF THE AVON LIBRARY's 50TH ANNIVERSARY WITH A CERTIFICATE TO BE PRESENTED AT THE CELEBRATION ON OCTOBER 1, 2000, BY BOARD MEMBER JACK SHORT. PASSED with one abstention (B. Sternberg).

The Board agreed to acknowledge significant Friends anniversaries with a certificate from now on. Sharon Brettschneider will speak to Mary Engels the State Library's Friends Liaison, to ask her to notify the Board of significant Friends anniversaries.

Old Business
FY 2000-2001 and FY 2002-2003 Biennial Budget: Rich Kingston reported that the State Library received budget reductions in the amount of $106,000. It was further reported that $36,000 must come from the Commission on the Arts' budget. The budget cap restricts what the state can spend in its biennial budget. The Governor can reduce a total budget by 5% and a budget line by 3%. The State Library is hoping that there are no more reductions. Budget requests for next year have been submitted.

State Library Board Retreat: Mr. Wiggin reported that he has very recently received the consultant's report from the State Library Board Retreat. Mr. Wiggin has not had a chance to review it yet, so therefore there is no report at this time.

Report of the Finance Committee: Ken Wiggin reported that the Finance Committee met earlier this day and agreed that the budget option requests as presented to them would be brought before the State Library Board for action. Mr. Wiggin outlined the budget option requests for FY02 and FY03 which were discussed at the Finance Committee meeting. Board member Jack Short expressed some concern on voting on these budget option requests because they didn't seem to be prioritized. There was some discussion that voting on these budget requests was a procedural activity. Mr. Short stated that he wants to be sure that there is a timeline to prioritize these budget options. Mr. Short added that this would be a good time to look into consolidation of services. It was further discussed that the budget plan serves as a general guideline for the legislative session and is not listed in priority order. Mr. Wiggin informed the Board that the State Library has to submit its budget options by October 16, 2000. It was MOVED (M. Keller) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD ACCEPTS THE BUDGET OPTIONS AS PRESENTED. PASSED with two abstentions (B. Sternberg & J. Short).

New Business
It was the unanimous consensus of the Board to hear the Watertown Library Association's grant extension request first, since the representative from that library needs to leave for another meeting.

Extension of the State Public Library Construction Grant for the Watertown Library Association for the Renovation of the Oakville Branch Library: Mary Louise Jensen introduced Deborah Weinberger, President of the Watertown Library Association. Ms. Weinberger stated that the architectural drawings are in its final stages and the project will be going out to bid soon. They are requesting a one year grant extension in case there are any problems with the bid process. It was MOVED (F. Petersen) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES WATERTOWN LIBRARY ASSOCIATION's EXTENSION OF THE DEADLINE TO INITIATE THE RENOVATION OF THE OAKVILLE BRANCH LIBRARY PROJECT FOR THE $148,666 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 29, 2001. PASSED with one abstention (B. Sternberg).

Extension of State Public Library Construction Grant Extension for the Cora J. Belden Library (Rocky Hill): Mary Louise Jensen introduced Betsy Bray, Director of the Cora J. Belden Library. Ms. Bray stated that the Cora J. Belden Library has raised its local funds and is getting ready to go out to bid. The extension request is in case there are any problems with the bid process. It was MOVED (L. Kibner) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES CORA J. BELDEN LIBRARY's EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $48,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 29, 2001. PASSED with one abstention (B. Sternberg).

Extension of the State Public Library Construction Grant for the Beardsley and Memorial Library (Winsted): Mary Louise Jensen introduced Alan Colavecchio of the Beardsley and Memorial Library. Mr. Colavecchio explained that the Beardsley & Memorial Library's construction project is costing more than anticipated. An extension to this construction grant is necessary in order to raise additional funding. It was MOVED (J. Short) seconded (M. Keller) THAT THE STATE LIBRARY BOARD APPROVES BEARDSLEY & MEMORIAL LIBRARY's EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $109,250 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO DECEMBER 28, 2001. PASSED with one abstention (B. Sternberg).

Approval of Appointments to the Advisory Council for Library Planning and Development: Sharon Brettschneider reported that appointments and reappointments were sought for ten ACLPD positions. Only one nomination was received in each category. Because the August Council meeting was cancelled, votes were received by telephone or email. ACLPD has endorsed the names being presented to the Board. It was MOVED (J. Short) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES APPOINTMENT OF THE FOLLOWING INDIVIDUALS TO THE ADVISORY COUNCIL FOR LIBRARY PLANNING AND DEVELOPMENT FOR A TERM BEGINNING OCTOBER 1, 2000, AND ENDING ON SEPTEMBER 30, 2002: ROBERT HILL (LIBRARY USER, REGION 1), MARGE STORRS (LIBRARY USER, REGION 2), DOROTHY BOGNAR (LIBRARY USER, REGION 3), KATHY GOLOMB (LIBRARY USER, REGION 4), BETSY BRAY (MEDIUM PUBLIC LIBRARY), CATHY DENIGRIS (LARGE PUBLIC LIBRARY), CAROL GILLESPIE (PERSONS WITH DISABILITIES), PAT HOLLOWAY (SHARED AUTOMATION SYSTEMS), AND SANDY BROOKS (COOPERATING LIBRARY SERVICES UNITS). PASSED with one abstention (B. Sternberg)

Approval of a Connecticut State Library Staff Development Day: Mr. Wiggin stated that the 1999 All Staff Development Day gave staff an opportunity to meet and better know each other. It also allowed staff to identify and suggest areas that they feel needs improvement. Efforts have been directed to improve many of the issues identified. There is a great advantage to bringing staff together at least once a year. Mr. Wiggin would like to hold another All Staff Development Day on Wednesday, November 15, 2000 in East Hartford. It was MOVED (F. Petersen) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES THAT THE STATE LIBRARIAN CLOSE ALL STATE LIBRARY FACILITIES ON WEDNESDAY, NOVEMBER 15, 2000 FOR AN ALL STAFF DEVELOPMENT DAY. PASSED with one abstention (B. Sternberg).

Any Other Business To Come Before The Board
No other business at this time.

At 2:45 p.m, it was MOVED (F. Petersen) seconded (E. Sullivan) THAT THE STATE LIBRARY BOARD GO INTO EXCUTIVE SESSION IN ACCORDANCE WITH CONECTICUT GENERAL STATUTES SEC. 1-200 (6) (b) STRATEGY WITH RESPECT TO PENDING CLAIMS TO WHICH THE AGENCY IS A PARTY AND (c) MATTERS CONCERNING SECURITY STRATEGY. PASSED unanimously.

At 3:05 p.m., It was MOVED (F. Petersen) seconded (E. Sullivan) THAT THE STATE LIBRARY BOARD COME OUT OF EXECUTIVE SESSION. PASSED unaimously.

Mr. Wiggin informed the Board that they have been invited to meet in Roxbury at the Minor Memorial Library for the November 27, 2000 meeting. It was agreed.

The meeting was adjourned at 3:10 p.m. The next meeting is scheduled for Monday, November 27, 2000, at 1:15 p.m. (lunch at 12:30 p.m.) at the Minor Memorial Library in Roxbury, Connecticut.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder