Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
September 25, 2002

Present
Ann Clark, Joy Hostage, Mollie Keller, Judge Francis Hennessy, Edwin Williams, Larry Kibner, Fred Petersen, Edmund Sullivan, Robert Harris

Absent
Judge Joseph Flynn, Betty Sternberg

Others Present
Kendall Wiggin, Jane Beaudoin, Sharon Brettschneider, Dean Nelson, Mary Louise Jensen, (State Library), Robert Heagney (State Rep., Simsbury), Pat Holloway (New Britain Public Library), Claire Pietras (New Britain Public Library), Paul Carver (New Britain Public Library), Karen McNulty (CLA), Marge Storrs (Friends), Susan Bullock (Simsbury Public Library), Charmaine Glen (Simsbury Public Library), Richard Sawitzke (Simsbury Town Engineer/Project Director), Pam Stevenson (Douglas Library/North Canaan), Thomas Vinent (Simsbury First Selectman), Candice Fitzpatrick (Simsbury Board of Finance)

Chairperson Clark called the meeting to order at 1:15 p.m. Ms. Clark thanked Pat Holloway, Director of the New Britain Public Library, for hosting this Board meeting. It is the State Library Board's practice to hold at least one meeting a year in the field. The Board is grateful for the invitation to visit New Britain's beautiful library.

Ms. Clark recognized New Britain Public Library's Trustee of the Year, Ms. Claire Pietras. Ms. Pietras was selected by the Association of Connecticut Library Boards as Trustee of the Year 2002. She will be presented with her award at the ACLB Leadership Conference Awards Dinner on October 10, 2002. Ms. Clark also acknowledged Mr. Paul Carver, Chairman of the New Britain Public Library. Mr. Carver made welcoming remarks.

Minutes
Mr. Wiggin stated that Board member Robert Harris brought to his attention a discrepancy between the amount of funds in the PA-146 account shown in the last Board minutes and the financial report. It was MOVED (L. Kibner) seconded (J. Hostage) THAT THE MINUTES OF THE JULY 29, 2002, BOARD MEETING BE APPROVED WITH THE UNDERSTANDING THAT THE DISCREPANCY IN THE PA-146 ACCOUNT WILL BE ADDRESSED BY MR. WIGGIN. PASSED unanimously.

Public Comment
None.

State Librarian's Report
Ken Wiggin stated that he has met with two of the Cooperating Library Service Units and they have voted to move forward with the reorganization planning for the CLSUs.

Other Reports
Connecticut Library Association (CLA): Karen McNulty, President of CLA, reported that as of their June 2, 2002 meeting, the CLA Executive Board has many new members.

The CLA Annual Conference site for the year 2003 will be the Mystic Marriott Hotel & Spa in Groton. The dates of the Conference will be April 7-9, 2003.

CLA will address it's FY2002-2003 budget at their October 2002, meeting. Ms. McNulty stated that CLA is considering acting on a resolution put forward by its Procedures Committee Chairperson. The resolution calls for a unified rejection of the CCAR program during the month of February 2003. If this happens, hometown libraries would not service out-of-town patrons. The intent of this boycott is to convey that reductions in library funding impact patrons directly. Librarians statewide are debating this issue which will be discussed at CLA's October 17, 2003 meeting.

Advisory Council for Library Planning and Development (ACLPD): Pat Holloway, Chair of the Advisory Council on Library Planning and Development (ACLPD) reported that at its last meeting on September 4, 2002, the Council approved nominations for membership to ACLPD. This slate of names will be presented to the State Library Board for approval later in this meeting. ACLPD also accepted the recommendations of its Ad Hoc Committee to approve eligibility of libraries in Connecticut to apply to the Bill and Melinda Gates Foundation's State Partnership Grant Program for computer training labs. Libraries named eligible to apply were: Bridgeport, Hartford, New Haven, Waterbury and New Britain. If these five libraries are not able to take advantage of this opportunity, the next five eligible libraries are New London, Mansfield, Hamden, Stamford, and Middletown. Ms. Holloway stated that this is her last report to the State Library in her capacity as Chair of ACLPD. A new Chair of the Council will be decided at their October 16 meeting.

Cooperating Library Service Units (CLSU): Anita Barney reported on the Database Discount Program offered by the CLSUs. The Capitol Region Library Council was awarded the bid to financially manage the Database Discount Program by the Connecticut Digital Library. Ms. Barney listed the responsibilities involved with financially managing this program and also informed the Board of trial database subscriptions currently available as well as discounts that are available to libraries.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported for Dorothy Willett, President of ACLB. ACLB will be having its third Annual Leadership Conference on October 10, 2002, at the Water's Edge Resort in Westbrook, Connecticut. The topic of the ACLB Annual Conference is "Intellectual Freedom in a Time of War." Speakers at the conference will be Margo Crist, Director of Libraries, University of Massachusetts at Amherst, Author Nat Hentoff, and Nancy Kranich, Chair of the American Library Association's Intellectual Freedom Committee. The ACLB Awards Dinner will follow the conference beginning at 5:30 p.m. Information about the Annual Conference can be found on the Association's website www.aclb.org.

Friends: President Marge Storrs, reported that the Friends Annual Meeting was held in Guilford on June 8, 2002. Over 70 people attended the Annual Meeting including Ken Wiggin, Sharon Brettschneider and State Library Board member Larry Kibner. Special awards were distributed at the meeting.

The Friends are in the middle of their membership drive. Ms. Storrs distributed membership applications to all the Board members.

Museum Advisory Committee (MAC): Dean Nelson reported for Jack Shannahan who was unable to attend the meeting. Dean stated that the next meeting of the Museum Advisory Committee would be on October 9. He circulated copies of several significant acquisitions. One of the acquisitions is the Major General Thomas Guyer Collection which was acquired through the great grandson of Major General Guyer. This great grandson wanted the collection to stay in tact and contacted the Museum to arrange for its donation. The primary piece in the collection is a decorated sword which was presented to the Major General in 1857. The collection also includes uniform coats and epaulettes. Another acquisition, Machinery & Mechanics of Colt's Patent Firearms Manufacturing Company is a 15 image series of plate glass negatives taken between 1856 and February 4, 1864 when fire totally destroyed the East Armory. These images depict men working at many famous pieces of machinery.

Advocacy Report: No report at this time.

Facilities Committee: No report at this time.

Old Business
Budget Update: Ken Wiggin reported that the State Library has submitted its budget to the Office of Policy and Management according to the guidelines received. An increased amount was submitted for the Digital Library and for the book budget. The State Library is also preparing a 10% budget reduction and reprioritizing its programs. The state budget situation is not good. Further budget reductions are anticipated after the elections.

Mr. Wiggin reported that the outsourcing of CCAR is progressing. The Office of Policy & Management has been supportive. The State Library has met with CCAR union representatives and presented the CCAR budget. The union representatives will get back this week with questions and then the State Library will respond, have one more meeting and then move forward with the contract. The Office of Policy and Management is helping to find positions for the CCAR employees.

Legislative Update: Ken Wiggin reported that the State Library is already thinking about about next year's priorities. There is uncertainty in the library community about Connecticard. Mr. Wiggin is hoping that the library community takes a proactive approach and informs their legislators and patrons about the Connecticard funding issues.

New Business
Approval of Extension of the State Public Library Construction Grant for the Hagaman Memorial Library in East Haven: Ann Clark stated that she has been informed that Ellen Gambini, Director of the Hagaman Memorial Library in East Haven, has been involved in a car accident and will not be able to attend the meeting. Given this information, it was MOVED (F. Hennessy) seconded (E. Sullivan) THAT THE MATTER THE HAGAMAN MEMORIAL LIBRARY'S REQUEST FOR A GRANT EXTENSION BE TABLED UNTIL THE NEXT MEETING OF THE STATE LIBRARY BOARD. PASSED unanimously.

Approval of Extension of the State Public Library Construction Grant for the Douglas Library in North Canaan: Mary Louise Jensen introduced Pam Stevenson of the Douglas Library. Ms. Stevenson explained that the Douglas Library is requesting an extension just in case the bidding process takes longer than anticipated. The project is otherwise ready to begin. It was MOVED (F. Petersen) seconded (B. Harris) THAT THE STATE LIBRARY BOARD APPROVES DOUGLAS LIBRARY'S EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $54,945 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO OCTOBER 27, 2003. PASSED unanimously.

Approval of Extension of the State Public Library Grant Extension for the Simsbury Public Library: Mary Louise Jensen stated that she has concerns about this grant extension request because the extension would be for three years, which has never been done before. The Simsbury Public Library could reapply for a grant closer to being ready to begin their project. Ms. Jensen introduced Susan Bullock, Director of the Simsbury Public Library. Ms. Bullock reported that the Simsbury Public Library will not be able to contract with a construction company for the expansion project before October 27, 2002, as required by their grant award. At this time, Simsbury is not anticipating town funding for this project until their Fiscal Year 05-06.

Mr. Wiggin commented that when public libraries apply for grant extensions the guidelines they are given to follow are very clear. Mr. Wiggin is concerned that the State Library Board will be setting a precedent if this extension is granted given the fact that this project will not be ready for years.

Susan Bullock introduced representatives from the town of Simsbury who came in support of their grant extension request. A Tentative Plans and Timeline Schedule for the renovation and expansion project was distributed to the Board for review. Also distributed was a Proposed Six-Year Capitol Improvement Plan FY02-03 through 07/08. Those who spoke in support of the Simsbury grant extension request were Simsbury's First Selectman, Thomas Vinent, Candice Fitzpatrick of the Simsbury Board of Finance and Richard Sawitzke, Simsbury's Town Engineer. Ms. Bullock also introduced Simsbury's State Representative Robert Heagney. Representative Heagney gave the history of Simsbury's decision to move forward with its library expansion/renovation project. Representative Heagney expressed his concern that the Board's disapproval of the grant extension request could mean releasing the funds back to the Office of Policy and Management and could result in it being put towards another non-library related project. Representative Heagney stated that saying "yes" to the extension request would at least preserve the funds for use by a library. Mr. Wiggin replied that although there is a possibility that OPM could redirect these funds, this has never happened in the past. Mr. Wiggin reminded the Board that they are not voting on whether Simsbury's project is a good one, but rather whether the grant extension should be approved. Mr. Wiggin also reminded the Board that approval of this grant extension, for more than a one year extension would be setting a precedent. It was MOVED (M. Keller) seconded (E. Williams) THAT THE STATE LIBRARY BOARD DENIES SIMSBURY PUBLIC LIBRARY'S REQUEST FOR AN EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION. PASSED with two abstentions (J. Hostage and L. Kibner).

Approval of Appointments to the Advisory Council on Library Planning and Development: Sharon Brettschneider reported that nominations were sought for the appointment/reappointment of twelve positions on ACLPD. The library user Region 6 position did not receive a nomination. The twelve ACLPD nominations were presented to the Board for approval. It was MOVED (F. Petersen) seconded THAT THE STATE LIBRARY BOARD APPROVES APPOINTMENT OF THE FOLLOWING INDIVIDUALS TO THE ADVISORY COUNCIL FOR LIBRARY PLANNING AND DEVELOPMENT FOR TERM BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2004: ROBERT HILL (LIBRARY USER REGION 1), MARGE STORRS (LIBRARY USER REGION 2), VICKY BAKER (LIBRARY USER REGION 3), KATHERINE GOLOMB (LIBRARY USER, REGION 4), CAROL GILLESPIE (PERSONS W/ DISABILITIES), HENRY DUTCHER (SHARED AUTOMATION SYSTEMS), NANCY MOSCOSCO GUZMAN (LARGE PUBLIC LIBRARIES), SUE RICE (SCHOOL MEDIA CENTER), JUDY MARKIEWICZ (ACADEMIC LIBRARY), BETSY BRAY (MEDIUM PUBLIC LIBRARY), AND CHRISTINE BRADLEY (COOPERATING LIBRARY SERVICE UNITS). PASSED unanimously.

Approval of Revised Museum Weekend Hours: Before the meeting began, Dean Nelson distributed a document to the Board which detailed his request for postponement of the Board's action to reduce the Museum's hours. Ann Clark clarified for the Board that the fact sheet that was distributed in the Board packets (SLB DOC 02-14) carries the official motion that the Board will be voting on. Ken Wiggin explained that the costs to keep the Museum open on Sundays is not justified by the attendance. It is growing more and more difficult to get enough police officers to cover the weekend hours. Judicial is also experiencing fiscal constraints and there is not a sufficient number of police officers available to provide the coverage that the library had in the past. Mr. Wiggin is requesting the Museum to be closed on Sunday and holidays on a temporary basis. Mr. Wiggin stated that he would like to implement this reduction in Museum hours as soon as possible. Mr. Wiggin remains committed to Saturday and Thursday evening hours. Museum Administrator Dean Nelson expressed concerns about closing the Museum on Sundays. The Museum's Sunday hours will be reevaluated in six months. The Board was in agreement that this matter is one that should be handled and decided by the State Librarian. It was MOVED (E. Williams) seconded (F. Petersen) THAT THE STATE LIBRARY BOARD APPROVES A TEMPORARY CHANGE IN MUSEUM HOURS EFFECTIVE NOVEMBER 1, 2002. THE NEW HOURS WILL BE MONDAY THROUGH FRIDAY 9-4 AND SATURDAY 9-3. THE MUSEUM WILL BE CLOSED ON HOLIDAY WEEKENDS. PASSED unanimously.

Dean Nelson thanked the Board for the opportunity to discuss the Museum's hours openly and freely.

Other Business
Ann Clark reminded the Board that it is time for the State Librarian's annual evaluation. Ms. Clark distributed evaluation forms to the Board and requested that they be returned to her upon completion.

It was MOVED (E. Sullivan) seconded (J. Hostage) TO ADJOURN. The next meeting is scheduled for Monday, November 25, 2002, at 1:15 p.m. (lunch at 12:30 p.m.) in the Attorney's Conference Room.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder