Connecticut State Library with state seal

State Library Board Minutes

State Of Connecticut, Record Of Proceedings
State Library Board
September 27, 1999

Present
Ann Clark, Judge Francis Hennessy, Joy Hostage, Mollie Keller, Judge John Ronan, Larry Kibner, Jack Short, Edmund Sullivan, Edwin E. Williams

Absent
Robert Gallucci, Hazel McGuire, Comm. Ted Sergi

Others Present
Kendall Wiggin, Jane Beaudoin, Lynne Newell, Sharon Brettschneider, Rich Kingston, Mary Louise Jensen (State Library),Marcia Trotta (Meriden Public Library), Joan Edgerly (Meriden Public Library), Charlie O'Connor (Watertown Town Manager), Deborah Weinberger (Watertown Library Association), Joan Rintelman (Watertown Library Association), Pam Bombara (CLSUs), Anita Barney (CLSU), Alan Colavecchio (Beardsley & Memorial Library), Connie Sacco (West Haven Public Library), Francis Blanchette (West Haven Public Library), William Basel (Hagaman Memorial Library), Eileen DeMayo (Hagaman Memorial Library) Alice S. Knapp (Bethel Public Library)

Chairperson Clark called the meeting to order at 1:15 p.m. Ms. Clark apologized that her duties at the State Capitol kept her from the Board's last meeting at which the election of State Library Board officers occurred. Ms. Clark thanked the Board for electing her to another term as Chairperson. Ms. Clark stated that she was honored to serve the State Library Board for another term as its Chairperson.

Ms. Clark continued by thanking Meriden Public Library Director, Marcia Trotta and also Joan Edgerly, President of the Meriden Public Library Board for allowing the Board to meet in their facility. Ms. Clark added that Marcia Trotta was formerly a very valued member of the State Library Board.

Ms. Clark also thanked Larry Kibner, Chair of the State Library Board's Advocacy Committee, for arranging to meet in the Meriden Public Library.

Minutes
It was MOVED (E. Williams) seconded (J. Hostage) TO APPROVE THE MINUTES OF THE JULY 26, 1999 STATE LIBRARY BOARD MEETING. PASSED unanimously.

Public Comment
None.

State Librarian's Report
Ken Wiggin stated that Museum Curator David Corrigan has recently been elected to the Board of Directors of the Connecticut League of History Organizations. The League encourages and supports the activities of historical organizations statewide, promotes professional standards, serves as a network for the exchange of information, enhances the knowledge of state history and advances historical interests at the state level. Mr. Wiggin added that he is very pleased with Mr. Corrigan's election.

Mr. Wiggin reported that this past weekend, September 25 and 26, The Hartford Courant ran an ad advertising the State Library need for off-site storage. The response deadline advertised is October 13, 1999.

Other Reports
Connecticut Library Association (CLA): Sharon Brettschneider reported for CLA President Michael Golrick. The preparation for CLA Spring conference is underway. The speaker will be John Updike.

Advisory Council for Library Planning and Development (ACLPD): Sharon Brettschneider reported that the Council met last month. The Council's main agenda items were the revision of the LSTA 5-Year Plan and nominations for the Advisory Council for Library Planning and Development. Both of these items will be brought before the Board for consideration later in this meeting. Ms. Brettschneider also stated that the format for ACLPD's next meeting on October 20 will be a little different than the usual. This meeting will be a planning session in which the new members as well as outgoing and continuing members will be invited. The goal of this planning session will be to review ACLPD's mission, structure and role.

Cooperating Library Service Units (CLSU): Pam Bombara reported on the two different types of Continuing Education that the CLSUs sponsor, regional and statewide. CLSUs offer a wide range of workshops. Ms. Bombara gave some examples of the 44 classes sponsored by the CLSUs for 1998-99. Anita Barney, from WCLC, distributed registration forms for two upcoming videoconferences and an Effective Customer Service Training class.

Association of Connecticut Library Boards (ACLB): Sharon Brettschneider reported for Phil James, President of ACLB. The ACLB will be increasing their scholarship award to $2,000. ACLB is considering putting training materials on its Web page for Trustee use. The Association of Connecticut Library Boards will again be co-sponsoring a workshop at the Connecticut Library Association's Annual Conference in April.

Advocacy Committee: Larry Kibner, Chair of the Advocacy Committee, reported that the Committee met on September 10. Efforts will be aimed for higher visibility in state government and within the library community. Top priority will be given to developing a public relations packet describing the State Library's services. These packets will include biographies of the members of the State Library Board as well as their duties and responsibilities. A State Library Board sponsored legislative reception will be held in late October/early November to thank legislators for their work on behalf of the State Library during the 1999 legislative session. The State Library will be looking into getting an intern to assist with legislative liaison responsibilities, and possibly assist with public relations matters. Mr. Kibner concluded by stating that the Advocacy Committee would like to plan for the Board to have another offsite meeting in the near future. Joy Hostage reminded the Board that an invitation to hold the May 2000 meeting in Cheshire has been extended.

Friends: Jack Short reported that the year 2000 will mark the 10th Anniversary for Friends. Mr. Short is planning to ask Paul Newman and Joanne Woodward to be the Friends Honorary Chairpersons for Friends of the Library Month in April. Mr. Short would also like to have Jason Robards attend the Friends Anniversary luncheon next year. Board member Ed Williams stated that since the efforts to make 1999 The Year of the Library didn't pass through the legislature, couldn't the Board present a proclamation directly to the Governor asking for a signature? Mr. Wiggin stated that he would explore the possibility. Mr. Wiggin also reminded the Board that the library's 150th anniversary will be in the year 2004 and that would be a good occasion to seek legislative and gubernatorial recognition. Mr. Wiggin asked Sharon Brettschneider to look into getting a proclamation for National Library Week also.

Old Business
FY 2000-2001 Biennial Budget: Ken Wiggin stated that he has met twice with OPM to discuss budget reductions. The State Library was asked to submit the impact of its budget reductions to the Senator Crisco and Representative Dyson, Appropriations Committee Co-chairs. Mr. Wiggin feels that the agency has presented a good case to OPM, but that has not deterred the reductions which are being made in other agencies as well. Jack Short stated that in this instance the State Librarian must acquiesce to OPM's instructions but that the State Library Board does not need to. Ann Clark responded that Board members also have the responsibility to advocate for the State Library's budget. Ken Wiggin stated that this is a precarious situation because the two million dollars for off-site storage is still in the budget. Mr. Wiggin does not feel that the Board responding directly to the legislature is contradicting OPM. Ann Clark stated that a cover letter with the accompanying budget information should be sent to Senator Crisco and Representative Dyson on behalf of the Board. Ed Williams asked about the Bond Commission releasing funds for the construction grants given. Mr. Wiggin explained that he was considering requesting the 2 1/2 million dollars prior to grant requests being made. This way the money can actually be released when granted. Mr. Wiggin stated that the Governor has a self-imposed restriction on bond spending and doesn't think we'll see any additional grant money released this year. Mr. Wiggin requested that a Board Finance Committee meeting be arranged. Mollie Keller is the Chair of the Finance Committee and will arrange a meeting.

Coltsville Heritage Park: No report at this time.

New Business
Approval of Extension of State and LSCA Title II Public Library Construction Grants for the West Haven Public Library: State Library Building Consultant Mary Louise Jensen explained to the Board that West Haven's original plan was to make the first floor and basement level handicapped accessible as well as making an existing bathroom handicapped accessible. This project has been expanded to make all floors handicapped accessible. Ms. Jensen introduced Francis Blanchette of the West Haven Public Library. Mr. Blanchette added that plans have been submitted to the architect and the West Haven Public Library plans to go out to bid in January and hopefully break ground in March. It was MOVED (E. Williams) seconded (J. Ronan) THAT THE STATE LIBRARY BOARD APPROVES WEST HAVEN PUBLIC LIBRARY's EXTENSIONS OF THE DEADLINES TO INTITIATE ITS PROJECT FOR THE $26,960 STATE PUBLIC LIBRARY CONSTRUCTION GRANT AND THE $40,480 LSCA TITLE II PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 29, 2000. PASSED unanimously.

Approval of Extension of the State Public Library Construction Grant to the Watertown Library Association for the renovation of the Oakville Branch Library: Mary Louise Jensen explained that local funding has been tabled until the town decides whether it will include a new library as part of a new municipal government complex under consideration for construction. The library would like a grant extension to allow time for this project decision. Deborah Weinberger, President of the Watertown Library Association answered questions from the Board and also introduced the Director of the Watertown Library Association, Joan Rintelman, as well as the Watertown Town Manager, Charlie O'Connor. It was MOVED (E. Williams) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES WATERTOWN LIBRARY ASSOCIATION's EXTENSION OF THE DEADLINE TO INITIATE THE RENOVATION OF THE OAKVILLE BRANCH LIBRARY PROJECT FOR THE $148,666 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 29, 2000. PASSED unanimously.

Approval of Extension of the State Public Library Construction Grant for the Hagaman Memorial Library in East Haven: Mary Louise Jensen reported that the Hagaman Memorial Library needs this grant extension in order to provide additional time to secure the balance of the funds needed to finance the project. Ms. Jensen introduced William Basel of the Hagaman Memorial Library. Mr. Basel added that East Haven is making an effort to pursue a half million dollars in funding from the Urban Renewal Agency and is also receiving assistance from the new Friends group in East Haven. It was MOVED (E. Williams) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES HAGAMAN MEMORIAL LIBRARY's EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $500,000 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 29, 2000. PASSED unanimously.

Approval of Extension of the State Public Library Construction Grant for the Beardsley and Memorial Library (Winsted): Mary Louise Jensen stated that the construction bids for the Beardsley and Memorial Library came in too high. Ms. Jensen introduced Alan Colavecchio of the Beardsley and Memorial Library. Mr. Colavecchio answered questions from the Board regarding the construction plans for the Beardsley and Memorial Library. It was MOVED (E. Williams) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES BEARDSLEY AND MEMORIAL LIBRARY's EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $109,250 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO DECEMBER 28, 2000. PASSED unanimously.

Approval of Extension of the State Public Library Construction Grant for the Bethel Public Library: Mary Louise Jensen reported that the Bethel Public Library has its matching funds but is requesting an extension in case they need additional time to resolve any problems with bids. Ms. Jensen introduced Alice Knapp, Director of the Bethel Public Library, who stated she would be happy to answer any questions the Board may have. It was MOVED (E. Williams) seconded (L. Kibner) THAT THE STATE LIBRARY BOARD APPROVES THE BETHEL PUBLIC LIBRARY's EXTENSION OF THE DEADLINE TO INITIATE ITS PROJECT FOR THE $4,663 STATE PUBLIC LIBRARY CONSTRUCTION GRANT TO NOVEMBER 29, 2000. PASSED unanimously. Board member Ed Williams stated that it is important to remind those libraries requesting extensions that the Board does not approve the extensions as a pro forma matter. The Board knows that these extension requests deserve consideration because they are presented to the Board after being reviewed by State Library staff.

Revision of Library Services and Technology Act (LSTA) Five Year Plan: Sharon Brettschneider explained to the Board that that the Advisory Council on Library Planning and Development formed a Task Force to review the Library Services and Technology Act (LSTA) Five Year Plan. The Institute of Museum and Library Services allows the revision of state plans at any time. At the recommendation of State Library staff, a review of original goals and activities were done. The revised Library Services and Technology Act Five Year Plan is being submitted at this time for Board approval. Ms. Brettschneider answered questions from Board members. Ms. Brettschneider explained that mostly goals and objectives were revised, most of the content remains as it was. Several language changes were suggested. The fact that the Five-Year Plan only controls LSTA funds will be added to the plan. As a result of the Board's discussion the plan will show its revisions and deletions with underlining and cross-outs on future documents. This will help the Board to see the revisions as well as original material. It was MOVED (M. Keller) seconded (J. Hostage) THAT THE STATE LIBRARY BOARD APPROVES THE REVISED LSTA PLAN WITH THE BOARD's SUGGESTED CHANGES. PASSED unanimously.

Approval of Appointments to the Advisory Council for Library Planning and Development: Sharon Brettschneider reported that nominations were sought for appointment or reappointment of eight Advisory Council for Library Planning and Development (ACLPD) positions. ACLPD still needs a nominee for the Library User Region 6 vacancy. Ms. Brettschneider informed the Board that if they have any suggestions on who could fill the Region 6 vacancy to please let her know. Background information was given on each ACLPD candidate. ACLPD is bringing the names of the seven candidates for membership before the State Library Board for approval at this time. It was MOVED (E. Williams) seconded (E. Sullivan) THAT THE STATE LIBRARY BOARD APPROVES APPOINTMENTS OF THE FOLLOWING INDIVIDUALS TO THE ADVISORY COUNCIL FOR LIBRARY PLANNING AND DEVELOPMENT FOR A TERM BEGINNING OCTOBER 1, 1999, AND ENDING ON SEPTEMBER 30, 2001: CHARLOTTE ORGANSCHI (LIBRARY USER REGION 1), W. CLAY HOWE (LIBRARY USER REGION 5), VALERIE HARROD, DIRECTOR, DURHAM PUBLIC LIBRARY (SMALL PUBLIC LIBRARIES), MARY ROGERS, SACRED HEART UNIVERSITY (ACADEMIC LIBRARIES), KAREN ROESLER, WALLINGFORD PUBLIC LIBRARY (CONN. LIBRARY ASSOCIATION), PATRICIA HOLLOWAY, DIRECTOR, EASTERN CONNECTICUT LIBRARIES, INC. (COOPERATING LIBRARY SERVICE UNITS), BARBARA WILLIAMS, J.B. GATES CORRECTIONAL INSTITUTION (INSTITUTIONAL LIBRARIES). PASSED unanimously.

Other Business
Ann Clark alerted the Board that Ken Wiggin will be contacting the Board's Finance Committee to schedule a meeting. The members of this Committee are Joy Hostage, Bob Gallucci and Chair, Mollie Keller.

Ken Wiggin stated that congratulations are in order for Bob Gallucci on recently being chosen the new Director of the New Britain Public Library.

Ann Clark announced that Board member Hazel McGuire is considering resigning from the State Library Board for personal reasons.

Ed Williams stated that he is considering making a motion to change the regular dates and time the Board meets. Mr. Williams suggested meeting on Tuesdays in the morning. A quick poll of Board members showed that the overall sentiment of most Board members was to retain the existing meeting schedule, however the matter should be reviewed. Ms. Clark will work with Ken Wiggin and Jane Beaudoin to review the Board's future calendar.

Jack Short stated that he attended a ribbon cutting ceremony at the Cos Cob Library. Mr. Short feels that there should be a standard document for libraries receiving grants that instructs them on proper credit to the State Library for funding the grant to their library. Mary Louise Jensen assured the Board that libraries are instructed that acknowledgement should be given.

At this point in the meeting it was MOVED (E. Sullivan) seconded (M. Keller) THAT THE BOARD GO INTO EXECUTIVE SESSION TO REVIEW A STAFF PERSONNEL ISSUE. PASSED unanimously.

It was MOVED (E. Williams) seconded (E. Sullivan) THAT THE STATE LIBRARY BOARD COME OUT OF EXECUTIVE SESSION. PASSED unanimously.

The meeting was adjourned at 2:52 p.m. The next meeting is scheduled for Monday, November 22, 1999, at 1:15 p.m. (lunch at 12:30 p.m.) in the Attorney's Conference Room.

Respectfully submitted,

Kendall F. Wiggin, Secretary
Jane Beaudoin, Recorder