Connecticut State Library with state seal

STATE LIBRARIAN'S REPORT

January 24, 2005

This report is prepared bi-monthly in conjunction with the regular meetings of the Connecticut State Library Board. Items to be routinely covered include the following: the significant activities of the State Librarian and the staff, significant administrative decisions affecting the operation of the Library, status reports regarding in-progress activities, information regarding external events having an impact on the Library, media coverage of the Library, and information of general interest to the members of the Board.

The following report by the State Librarian, which will be included in the minutes of the January 24, 2005 meeting of the Board, covers the period of November 23, 2004, through January 23, 2005.

FINANCIAL REPORT
Attached to this report.

PERSONNEL REPORT
Vacancies (State Funded)
None
Vacancies (Federal Funds)
None
Positions Filled Since Last Report

  1. Librarian 2 (F-T) (Law/Leg Reference)
  2. Librarian 1 Government Archivist, (F-T) (Public Records Adm.)

Other

  1. Librarian 1 Field Archivist, (F-T) (Public Records Adm.), Interviews scheduled

Office of the State Librarian
General Workers
On December 6, Louise Carey, head of our HR office, and I had a meeting with the Deputy Commissioner of the Department of Administrative Services (DAS) and the head of the Office of Labor Relations. At the meeting we were informed that the state was revising the “general worker” classification calling it auxiliary worker and making it a not to exceed 1,040 hours a year position with benefits. We employ 19 people as general workers and most work over 30 hours a week. Also some of them are students. The state is now going to require that students be in a student worker category, which is a not to exceed 1,040 hours a year position with no benefits. By July 1st we have to have a plan in place to have everyone in conformance with the new classification or try and find them new positions. Meanwhile some of the current general workers began receiving benefits on January 1st. DAS is working with us to create a new classified position of Library Aide, which would not be limited to part time. Further complicating things is that since early Fall, we have only been allowed to hire general workers for six months. We had anticipated getting permission to have their positions continued for additional six-month increments, but now we will not be able to do so. This affects 7 employees. We are under pressure to get all general workers under the 1,040-hour limit (basically 20 hours per week) sooner than later, but we are fighting to not do so until July.

Building Issues
Rich Kingston, Director of Administrative Services for the Library, and I met in December with the State Library Board’s Facilities Committee and discussed the latest Judicial proposal to take more space currently being used by the Library. Specifically, Judicial is proposing to take the area where our mailroom operation and our supplies are stored. This is also a secured staging area for equipment and furniture going to surplus. At the meeting we discussed the alternatives that we have and the Committee agreed that we should pursue those with Judicial. I also spoke with the Governor’s chief legal counsel who confirmed that we don’t have any legal ground to stand on. Rich and I have since met with a representative from Judicial and discussed various options. At that meeting we learned that the timing for this was late spring or early summer. I had thought that this was more immediate. At this point it appears that we will be losing space and having to relocate the mailroom to part of the cafeteria and reduce the size of the cafeteria. We will have to decentralize supplies keeping only high cost items (such as toner) in the mailroom. With a smaller cafeteria, we may have to consider closing it to the public in the future. Judicial is also looking into providing us with a locked container outside of the garage that we could use to lock up equipment that is being surplused. On a more positive note, It is my understanding that later this year the current sign at the corner of Oak and Lafayette Street will be replaced with a new sign that will say only State Library and Museum of Connecticut History. Judicial will place a similar sign at the corner of Oak Street and Capitol Avenue saying only Supreme Court.

INFORMATION SERVICES DIVISION
Accomplishments/Division News
Web page Updates
An updated Connecticut State Library (CSL) Web page on the CT Digital Archive (CDA) gives users and agencies explanations, descriptions, and instructions on using and adding to the CDA. Monthly lists of items newly added to the CDA are now being created for distribution to the Connecticut document depository libraries; the lists may be posted on the Internet. Other Web site additions include the Index to 2004 Connecticut Public and Special Acts”, the Tercentenary Pamphlet Series, and an overview of the CSL policy and procedures for Reproduction and Publication of State Library Collections. A new occasional series, Spotlight on the Law Collection, offers a close-up look at a specific subject area within the library's law collection beginning with books dealing with Constitution, Courts, and Individual Liberties. The recent unannounced domain name change on the Legislative Web site created broken web links to thousands of documents and webpages on the CSL web site and in CONSULS, the CSL catalog. Bibliographic Unit Head Stephen Slovasky compiled a list of broken links to General Assembly publications in the catalog, and is working to correct the domain name in them. Interim Webmaster Lynne Newell is working to correct the broken links on the CSL web site. If current links cannot be found on the CGA site, CSL will use only the links to the digital copy placed in the Connecticut Digital Archive.

Reorganization of the Reading Room
A planned rearrangement of the Law reading room will more closely resemble the original layout seen in early photos of the room in the CSL Web presentation, History of the Building. Planning began in anticipation of the replacement of the badly worn carpeting. The carpeting project is now on hold but the rearrangement will proceed when needed replacement furniture is received.

Patron activities
Government Information Reference Librarian Marcia Matika is working with a teacher and a group of students, sponsored by the Hispanic Health Council, on a research project on disasters. The group has also been using materials from the Archives.

CONSER
The Library has applied to be a CONSER (Cooperative Online Serials project) authentication library for cataloging of state document serials. This will designate CSL as the cataloging authority for all Connecticut State Documents. CONSER authentication supplements the Library’s participation in NACO (the Name Authority Cooperative) since 2001.

Projects
Aerial Photos
The first group of 1934 aerial photos has been sent to have new negatives, prints, and digital copies made by the chosen vendor, Chicago Albumen Works, Inc. In lieu of the photos pulled for the project, the larger “mosaic” photos will be available for use in the Archives/Secured Collections Reading Area (ARA) and online through the University of Connecticut’s MAGIC Web site. Patrons have been notified that access to groups of photos will be limited over the next 18 months due to the project. Only a few patrons have been adversely affected so far.

Map Collection Survey Volunteer conservator Anna Sklyarskaya is working on a survey of the map collection which will identify the preservation needs of the maps. A recent émigré, Anna has committed to volunteer for a year to do the collection survey.

Workshops/Events
Catalog Search Training
Stephen Slovasky presented a refresher workshop on effective use of the catalog to all Connecticut State Library reference librarians. As a result of the sessions we may initiate more formal catalog searching training for library users, and may provide additional training on searching and interpreting cataloging records for library staff.

CLA Workshop
Library for the Blind and Physically Handicapped Unit Head Carol Taylor, and staff members, Kathy Hotchkiss and Carolyn DeFurio, presented the tape cassette repair portion of the CLA Support Section Workshop on AV Repair on October 29.

Copyright Training Copyright training sessions for Library staff will be held on January 27, 28, and 31. Law/Legislative Reference Librarians Hilary Frye and Cheryl Schutt and Library Specialist Joanne Turschman will provide for three groups: a basic session for support staff, an intermediate session for Library Technicians, and an advanced course for Reference Librarians and the Intellectual Property Committee.

DIVISION OF LIBRARY DEVELOPMENT
Connecticard Task Force
In the fall of 2004, the Connecticut State Library contracted with the Association of Research Libraries (ARL), Mary E. Jackson as Principal Investigator, to undertake a study to determine the direct costs of providing non-resident loans in Connecticut public libraries. The Connecticard Task Force recommended such a study be conducted in order to objectify the overwhelming testimony from public libraries that they are not adequately reimbursed for loan service to non-residents. The study was conducted as collaboration among the State Library staff, Task Force members, and librarians in the 27 libraries who completed the data collection phase. The final report was presented at a public meeting on December 3, 2004 at the Legislative Office Building. The study indicated that the median unit cost of a circulation transaction for participating libraries is $1.05. If Connecticut libraries were reimbursed for Connecticard transactions at this level it would bring state funding to $4.9 million. Current state funding is $676,028. The Connecticut Legislative Committee has made increased Connecticard funding its top agenda item for the coming legislative session. The full Connecticard Cost Study may be found at: http://ct.webjunction.org/do/DisplayContent?id=8223 An archive of presentation on December 3, 2004 may be found at: http://www.ctn.state.ct.us/ondemand.asp (click on “c” and scroll down to Connecticard.

Task Force for Review of Connecticut General Statutes
The Advisory Council for Library Planning and Development (ACLPD) has established a Task Force for Review of the Connecticut General Statutes pertaining to public libraries. The charge of the Task Force is to review applicable Connecticut General Statutes, including, but not limited to C. G. S. Chapter 190, in order to make recommendations for revisions or additions. The Task Force will examine current statutes, and may gather input from library and user communities through public hearings, surveys and other methods. It also may invite selected individuals to provide consultation and specialized expert testimony. Progress reports to ACLPD will be made by the Task Force at ACLPD’s February and April 2005 meetings. A final report, with findings and recommendations, shall be presented by the Task Force at the June 2005 meeting of ACLPD. Members of the Task Force are: Representing ACLPD: Henry Dutcher, Vicki Baker and Richard Schreiber. Representing CLA: Theresa Conley, Laurel Goodgion and Mike Moran. Representing libraries at large: Nancy Johmann and Louise Brundage. Kendall Wiggin, Sharon Brettschneider and Joanne Turschman will represent the State Library.

Statewide Continuing Education Committee
Sharon Brettschneider and Kris Abery, Continuing Education Coordinator, formed a Statewide Continuing Education Committee, with representatives of other library groups offering training to library staff in the State. Representatives from the Connecticut Library Consortium, the Connecticut Library Association, the Connecticut Educational Media Association, the community colleges, and Southern Connecticut State University were invited. The goal of the committee is to improve communication among the various providers and to work towards a coordinated continuing education program for all levels of library staff. The committee held their first meeting on January 4th.

Connecticut Excellence in Public Library Architecture Awards 2005
The Connecticut Excellence in Public Library Architecture Awards are given every other year to encourage excellence in the architectural design and functional planning of public library buildings in the state. The Connecticut State Library sponsors the award in cooperation with the Connecticut Library Association, Friends of Connecticut Library and the Association of Connecticut Library Boards. Mary Louise Jensen chairs the award committee. Awards are given in two categories, libraries under 18,000 square feet and libraries 18,000 square feet and over. The Winner in the under 18,000 square feet category is the Cornwall Free Library. The Co-winners in the over 18,000 category is Cragin Memorial Library in Colchester and the Greenwich Library.

Cornwall Library Cragin Library Greenwich Library

Keppel Award
Kendall Wiggin and Joanne Turschman, State Library Data Coordinator, received the 2004 Francis Keppel Award from the Federal-State Cooperative System, a program of the National Center for Education Statistics and the U.S. National Commission on Libraries and Information Science. The Award is presented each year to the qualifying Chief Officers and Data Coordinators of state library agencies for submission of prompt, complete, and high-quality public library data.

Services to Older Adults
Doug Lord, LSTA Program Assistant, will serve as co-chair, along with Sue Smayda of the Wallingford Public Library, of the new Services to Older Adults Roundtable of the Connecticut Library Consortium. The roundtable is an outgrowth of the Advisory Council on Library Planning and Development’s Task force on Service to Older Adults. The roundtable is designed for libraries and library staff interested in serving older adult population. Their first meeting will be on January 18th at the Wallingford Public Library.

ICONN
New Contract with Auto-Graphics
The contract with Auto-Graphics for the next generation of reQuest was signed on December 7. The acceptance test is largely completed and we are moving forward with implementation. The upgrade to the new system will take place during the last weekend of January. As a result, it will be necessary to shut down patron and staff access to the reQuest statewide catalog from Wednesday, January 26th at 9:00 PM until no later than Monday, January 31 at 8:00 AM. Access to iCONN databases through www.iconn.org should continue to be available throughout that weekend, though unplanned temporary outages are possible as the host organization for the www.iconn.org domain changes from the Connecticut State University Systems Office in Hartford to Auto-Graphics in California.

Meeting with Representatives from Shandong Province, China
Bill Sullivan and Gail Hurley met with two representatives from Shandong Province, China on January 10 at the Middletown Library Service Center. The representatives were Pan Hao-liang Director of The Economic System Reforming Affairs Office of Shandong Province, and Liuxing Yang, Chairman of the Zaozhuang Municipal Youth Federation in Shandong Province. Alison Wang from Naugatuck Valley Community College Library also attended as an interpreter. The purpose of the meeting was to introduce the representatives from China to iCONN. As noted on the State of Connecticut’s website: “The State of Connecticut and Shandong Province, China, entered into a Sister-State relationship in 1986. This relationship is based on mutual cooperation in the areas of economic development, education, and health, and includes cultural and technological exchanges.” (http://www.ct.gov/ecd/cwp/view.asp?a=1104&q=250434)

Presentations
Jane Emerson demonstrated federated searching in iCONN to 100 (mostly academic) librarians at a conference on Federated Searching: A Primer & Strategies on December 3 at Manchester Community College. The conference was sponsored by the Connecticut Library Consortium.

Gail Hurley met with all Community College systems coordinators and directors on December 10 at Middlesex Community College to review a significantly improved monthly reQuest updating procedure (which encourages libraries to export their entire database for each monthly update) and to assist with filling out new system profiles and z39.50 profiles.

PUBLIC RECORDS ADMINISTRATION
In December 2004, the State Library awarded 46 historic document preservation grants for Cycle 2, for a total of $352,000. For FY2005 (Cycle 1 and 2 combined) we awarded 152 grants, which totaled $1,268.156.

State Archives
In December 2004, Mark Jones chaired a meeting of the Connecticut State Historical Records Advisory Board at the State Library Van Block facility. Bruce Stark and Debra Pond reported on the progress of the Court Records Grant, and members of the board described projects and activities at their respective repositories. Walter Woodward, the State Historian attended this meeting. Board members agreed to instruct the chair to submit Walter Woodward's name to the Governor’s office for appointment to the Board.

Bruce Stark had an article published, in the American Archivist, Vol. 67 (Fall/Winter 2004): 269-92, entitled “The Archivist as Detective; or, The Case of Ledyard v. William Morgan." This article is an in depth analysis of the events that led up to the recovery of certain Native American documents that had been missing from the Sate Archives for many years. A copy of this article has been included in the Board’s packet.