Connecticut State Library with state seal

State Librarian's Report

March 26, 2001

This report is prepared bi-monthly in conjunction with the regular meetings of the Connecticut State Library Board. Items to be routinely covered include the following: the significant activities of the State Librarian and the staff, significant administrative decisions affecting the operation of the Library, status reports regarding in-progress activities, information regarding external events having an impact on the Library, media coverage of the Library, and information of general interest to the members of the Board.

The following report by the State Librarian, which will be included in the minutes of the March 26, 2001 meeting of the Board, covers the period of January 23, 2001, through March 25, 2001.

Financial Report
Attached to this report.

Personnel Report

  1. Librarian 2 (Law/Leg. Ref) - Interviews in process.
  2. Maintainer (C-Car) - Subject to hiring freeze.
  3. Material Storage Supervisor 1(Public Records) - Subject to OPM hiring freeze.
  4. Library Technician (BIS) Subject to OPM hiring freeze.
  5. Secretary 1 (Admn Serv.) -ERIP/Hold.
  6. Fiscal Administrative Manager 1 (Admn Serv.) To be reclassified.
  7. Lead Hand Bookbinder and Restorer (Conservation Lab) - On hold.
  8. Systems Developer 3 (Library Development) - Request to establish denied by OPM.
  9. Administrative Assistant - Request for refill denied by OPM.
  10. Librarian 2 (Law/Leg Ref) -Interviews in process.

Vacancies (Federal Funds)

  1. Library Technical Assistant (LBPH) - SEBAC candidate interviewed.
  2. Messenger and Supply Clerk (LBPH) - On Hold.
  3. Clerk (LBPH) - On hold.

Positions Filled Since Last Report

None

State Librarian's Report

Legislative
A summary of legislation relating to the State Library is being provided in a separate report.

Budget
A summary of the major impacts of the Governor's proposed budget is being provided in a separate report. Testimony was given at the Appropriations budget hearing in my absence by Rich Kingston. Sharon Brettschneider also answered questions raised by the Committee regarding Connecticar. Subsequent to the public hearing, we had a work session with the Appropriations Sub-committee on Elementary and Secondary Education. The main topics at the work session were the library materials budget, Connecticar, the Humanities Council funds and the CLSUs.

I also presented testimony to the Bonding sub-committee of the Finance, Revenue, and Bonding Committee regarding public library construction grant unexpended bond funds and again on the proposed capital budget.

Extended Hours
We have restarted our recruitment of librarians as part of the initiative to open the Library on Saturdays and Thursday evenings. We are still attempting to get permission to hire the Library Technical Assistants that are part of the extended hours plan.

Connecticut Heritage Foundation
Through the efforts of the Foundation, the public service announcement featuring Geno Auriemma is being shown on CPTV. It is also starting to appear on commercial television as well.

The State Library and Museum will be participating in CPTV's Family Science Expo March 22-25, at Trinity College in Hartford. This year's theme is "2001 the Science of Communication." We will be displaying a wide variety of museum objects relating to how we communicate. The Library is also preparing material for teachers on information sources that can be found in the State Library's collections.

Plans are underway for a major fund raising event in September. This will be a black tie optional event with Geno Auriemma. The date is dependent upon Mr. Auriemma's schedule, but it should be set within the next couple of weeks. The fundraiser will also be used to introduce "History on the Move", a new education outreach program. Members of the Foundation are currently seeking funding for this major project.

Gates Library Foundation Grant
The State Library has received notice from the Gates Library Foundation that they have accepted our grant application. Connecticut will be part of the last round of the state grant program. The exact amount of the grant award will not be determined until the individual applications from the eligible communities have been submitted. This will not occur for some time.

Flexible Work Schedules
As mentioned in an earlier report, the contract with the Administrative and Residual (P-5) employees included a provision requiring agencies to develop a menu of flextime schedules. The Executive Committee did develop a plan, which has been approved by the Alternative Work Schedule Committee and is being offered to the A&R employees.

Intellectual Property Task Force
Last year I set up a task force to study various Intellectual Property issues relating to the State Library and to make recommendations. The Committee submitted their report to the Executive Committee at the end of last year. The Executive Committee is now considering the wide-ranging recommendations. Some of these recommendations relate to policy issues and will be coming to the State Library Board in the months ahead.

Archives Issue
The State Library continues to work with the Connecticut State Police and the Office of the Attorney General on the matter of the Indian Papers investigation. Meetings have been held with the investigating officer. We have supplied additional information. The investigation should be completed in the next few months.

Offsite Storage
Rich Kingston attended a meeting with representatives from Public Works, Public Health, and the landlord. It appeared that all outstanding issues had been resolved or were being addressed. The lease had to go back to the Property Review Board because of some changes in the lease since their original approval was made. The Deputy Commissioner wanted the lease signed by March 2nd, but to date it still has not been signed. We have received assurances from the Secretary of the Office of Policy and Management that the archival relocation funds will be carried over into the next fiscal year if necessary.

I attended the regular meetings of the Commission on Education Technology (CET) Network Committee, Connecticut Library Association (CLA), Connecticut Library Network (CLN), CMAC (the management group for the state website) CONSULS, and the NELINET Board.

On January 26, there was a formal presentation in Memorial Hall of the new Amistad Quilt poster. This poster was developed by the Amistad Committee and has been distributed to all schools and libraries throughout the state. February 12-14 I attended Webwise II, sponsored by the Institute of Museums and Library Services (IMLS). This conference is an opportunity to see and learn about the various leadership grant projects that the IMLS is funding. I attended two legislative breakfasts sponsored by the Western Cooperative Library Council and the one held by the Capitol Region Library Council.

Division Of Library Development
The kick-off for iCONN, the Connecticut Digital Library, will be held March 26th at the Radisson Hotel in Cromwell. 700 public, school and academic librarians will attend the all day training and celebration event. Kendall Wiggin will deliver the keynote address. iCONN databases are now available to all schools, libraries and colleges. Access is also available to residents at www.iCONN.org. An informational flyer on iCONN is enclosed.

Sharon Brettschneider gave several presentations on iCONN to regional education service center curriculum directors meetings. On March 15th Ms. Brettschneider spoke at the Capitol Region Education Council, on March 5th at LEARN, and on February 16th at Area Cooperative Educational Services. Ms. Brettschneider is scheduled to speak at Education Connection on April 14th.

As of December 18, 2000, reQuest bypassed the 3.4 million mark with the number of records rising to 3,513,386. The total number of holdings also rose, bringing the total to 16,585,710. 314 libraries' holdings are currently included in the reQuest catalog.

Continuing Education/Presentations
Susan Cormier, from the Willimantic Library Service Center (WLSC), and Mary Engels, from the Middletown Library Service Center (MLSC), attended the Public Library Association's Spring Symposium in Chicago, March 1st through 3rd. Susan Cormier attended a seminar on The Early Literacy Initiative: How Libraries Can Prepare Children to Learn to Read and Mary Engels attended a seminar on Emerging Formats, Emerging Challenges: How eBooks, DVDs, and the Internet are Changing the Publishing and Library World.

Mary Engels is coordinating three workshops on the PLA Managing for Results process to be held on April 19, 20, and 21. Sandra Nelson, a library consultant from Tennessee and author of Managing for Results will present the workshops.

Susan Cormier and Mary Engels will be presenting three workshops on How to Write an LSTA Grant Proposal in March. These workshops will guide librarians through our grant writing process so that no one is deterred from requesting funding for worthwhile projects.

Steve Cauffman conducted three reQuest ILL Users Group meetings in February. Meetings were held in Middletown, Danbury, and Waterford. The purpose of the users group is twofold. It is to identify how the products can be improved to make them more useful to library staff and patrons. It also discusses and resolves any recurring usage issues that go beyond the kinds of questions that Auto-Graphics can resolve daily through their help desk service, including the need for additional training, as well as feedback on how well Auto-Graphics' help desk is meeting library needs (timeliness, effectiveness). By the end of March, notes to these meetings will be available under the menu "Training, Support, and Keeping Current".

Steve Cauffman presented Basic Copyright and ILL for the Western Connecticut Library Council ILL Roundtable on March 8 at the Middletown Library Service Center.

Gail Hurley attended ALA Mid-Winter in Washington D.C. in January. While there, Ms. Hurley participated in an all-day Library of Congress Work Experience. She spent the morning in the Subject Cataloging and Support Office, where she attended a weekly policy meeting to determine the proper subject headings for a few terms, tested out their pilot project software, "Classification Web", and made corrections to records. She spent the afternoon in the Main Reading Room, where she shadowed the Reference staff and learned about the training program for new Reference librarians. Look for Gail's article on this special experience in the next issue of Connecticut Libraries.

Gail Hurley is serving on the International Relations Roundtable Continuing Education Subcommittee, which met to plan a program for visiting international librarians at ALA San Francisco in June and also at the International Federation of Library Associations' annual conference in Boston in August. Ms. Hurley is serving a two-year term on this committee and is coordinating speakers for both programs.

Gail Hurley gave a workshop on reQuest Cataloging to the WCLC Technical Services Roundtable at the Westport Library on January 11th. Ms. Hurley prepared a Powerpoint presentation and information packets, and also demonstrated the WebCAT holdings maintenance module and the Full Cataloging module. Approximately 25 librarians were in attendance and asked very good questions about CLN and reQuest.

Gail Hurley is a new member of the CLA Resources and Technical Services Section and will be planning programs for the Fall and for the 2002 CLA conference. Gail is also serving as a recorder for one of the RTSS programs at the 2001 CLA conference.

Gail Hurley spoke at CRLC's Reference Roundtable on the topic of international librarianship on March 14th. Ms. Hurley prepared information about ALA committees such as the International Relations Roundtable, the IFLA 2001 Conference, librarian exchange programs, and the sister library program.

Public Relations
Mary Engels, as co-chair of the CLA Publicity Committee, is working on a display of public library photographs for the Legislative Office Building for the month of April. Approximately 100 libraries have sent in 200 photographs of both the interior and exterior of their buildings. The committee is dry mounting the photos and will hang them at the LOB at the beginning of National Library Week. The display will make use of ALA's "@your library" theme. A photo of the Connecticut State Library will be included.

Lynette Baisden coordinated the scheduling and the updating of the banner that will be hung on the wall in front of the State Office Building celebrating National Library Week, April 1-7.

The Connecticut Excellence in Public Library Service Awards will be given to the Gunn Memorial Library in Washington, CT, and the Hartford Public Library at the CLA Annual Awards Luncheon on April 3rd. The winners were chosen from 21 nominations. A panel of jurists from outside Connecticut reviewed all the nominations and chose the Gunn Memorial Library and the Hartford Public Library for the outstanding services they provide to their communities. Sharon Brettschneider, Mary Louise Jensen and Mary Engels serve on the joint CLA/CSL Public Library Awards Committee. Mary Engels was chair of the Public Library Service Award subcommittee.

Governor Rowland has proclaimed April Friends of Libraries Month. Connecticut's native son, Tomie de Paola, illustrator of over 300 children's books (over half of which he authored) is the Honorary Chairperson of this celebration of libraries, Friends and their importance to their communities. The Friends of Connecticut Libraries provide public libraries and their Friends groups with materials for displays and ideas for events for this celebration.

CLSU Planning
Himmel & Wilson, Library Consultants, have completed their planning work with the Division of Library Development and the Cooperating Library Service Units. Their final report "A Study of Connecticut's Cooperating Library Service Units (CLSU'S) and the Connecticut State Library's Division of Library Development (DLD)" has been delivered to the State Library and the CLSU Planning Committee. The study presented three options for restructuring that the consultants believed had merit. The consultants and the committee see these alternatives as starting points for an ongoing process. The Committee is meeting this month to discuss the report and consider possible next steps towards implementation.

Other
Mary Louise Jensen, Building Consultant, served as a reviewer for the Massachusetts Public Library Construction Program for the Massachusetts Board of Library Commissioners.

The Connecticut Library Association has chosen Mary Engels, Director of the Middletown Library Service Center, as the recipient of the 2001 Outstanding Librarian. She will be honored at the awards luncheon at the Connecticut Library Association's Annual Conference on April 3rd in Waterbury. Ms. Engels has also agreed to stand for election as CLA Vice President/President elect. If elected (she's running unopposed) she will be President of the Association from July 1, 2002-June 30, 2003.

Information Services Division

Outreach
History & Genealogy Reference Librarian Carolyn Picciano, Project Archivist Barbara Austen, and Connecticut Documents Librarian Al Palko gave a tour and presentation to a group of St. Joseph College students studying archival practice on January 18.

Law Legislative Library Specialist Hilary Frye gave a presentation on UCITA at the CSL Staff Meeting on January 23.

Law Legislative Reference Librarian Janis Lefkowitz and the GIS staff gave presentations on the State Library and its resources to the General Assembly's legislative interns on January 24, 25, 30, and February 1.

Government Information Reference Librarian Nancy Lieffort, Government Documents Librarian Nancy Peluso, and History & Genealogy Reference Librarian Carolyn Picciano gave a tour to a Trinity College class on January 25. Students from Rochambeau Junior High School returned for a tour of the Library on January 30.

History & Genealogy Unit Head Dick Roberts gave History & Genealogy presentations at the Simsbury Public Library on February 8, and at the Thompson Public Library on February 15. Mr. Roberts also gave a presentation on little known resources at the Library to the Connecticut Professional Genealogists Council on March 1.

History & Genealogy Office Assistant Kevin Johnson gave a presentation as a Revolutionary War character at the Daughters of the American Revolution meeting on February 7. He gave Civil War soldier, William Webb, presentations at the Veterans' Administration on February 8, the Osbourn Prison on February 13, and the SAND School on February 14.

History & Genealogy staff sponsored the Second Annual Researchers Appreciation Luncheon on February 14. Following the luncheon, State Archivist Mark Jones, and Assistant Archivists Nancy Shader and Bruce Stark gave tours of the archives to the researchers.

Library For the Blind and Physically Handicapped (LBPH)
LBPH Unit Head Carol Taylor gave LBPH presentations to the Board of Education Services for the Blind Senior Grant Program in Norwich on January 31, the Vision Support Group at Newington Veterans' Administration Hospital on February 1, the Enfield Senior Day Care Center on February 13, and Amity Junior High School on March 2.

Staff
Government Information Services Unit Head Julie Schwartz, Bibliographic Services Unit Head Stephen Slovasky, and Preservation Librarian Jane Cullinane attended the Midwinter ALA Conference in Washington D.C. from January 12 through January 15.

Collection Management Unit Head Diane Pizzo attended the CONSULS Serials Meeting at CCSU on January 18.

Government Information Reference Librarian Nancy Lieffort attended a Focus Group meeting for the "Great Kids" WebPage on January 18, and Julie Schwartz attended one on February 14.

Preservation Librarian Jane Cullinane attended the Nelinet Preservation Summit meeting on January 24.

Information Services Division Director Lynne Newell and Connecticut Documents Librarian Al Palko attended a CMAC committee meeting on January 26.

Office Assistant Kevin Johnson received a Service Award from BJ's Wholesale Club, Inc. for his community service. The award includes a trip to Florida.

CSL staff celebrated the 100th performance of 'William Webb' with a party for H&G Office Assistant Kevin Johnson in the State Library's cafeteria on March 8.

Personnel
Camille Moore began work as a Reference Librarian in the Government Information Services Unit on January 10.

Karen Nadeski has been hired as the new Project Librarian for the CT Newspaper Project and will begin on March 23.udoin attended the Greater Hartford Tourism district meeting on December 5.

Public Records Administration
On February 1, 2001, the Office of the Public Records Administrator issued a pamphlet entitled Application and Guidelines for the Historic Documents Preservation Account Grant Program. This 15-page publication outlines the requirements for applying for grants authorized by PA 00-146. The pamphlet was mailed to the 169 Connecticut municipalities.

On February 1, 2001, the Office of the Public Records Administrator and State Archives issued General Letter 2000 - 1 Standards for the Use of Imaging Technology for Storage, Retrieval, and Disposition of Public Records. This publication is a revision of the optical imaging policy that was previously issued in 1994.

State Archives
On January 23 and 30, State Archivist Mark Jones attended Microsoft Access Training Classes at the Middletown Library Service Center.

On February 26 - 27, Mr. Jones attended the annual meeting of the Council of Historical Records Coordinators in Arlington, VA. Mr. Jones is the Coordinator for Connecticut. On February 2, Mark Jones chaired a meeting of the Connecticut State Historical Records Advisory Board, a citizen's committee appointed by the Governor. As State Historical Records Coordinator, Mr. Jones administers and chairs all meetings.

In January, Mark Jones began team - teaching with Professor Susan D. Pennybacker, a History of Hartford at Trinity College. The class is open to graduate and undergraduate students and meets on Wednesday evenings. In researching their projects, students are utilizing State Library resources.

A new archival exhibit, "Who Writes to the Governor? Selections from the Records of William A. O'Neill" is on display until June 30. The exhibition features letters written by constituents outlining their concerns or problems, supplemented by publicity photographs and campaign memorabilia. The exhibit was put together by Barbara Austen, O'Neill Project Archivist.

On February 13, Archivist Nancy Shader received the Governor's Service Award for organizing the Hartford Circus Fire Commemoration last year. Stuart O'Nan, author of The Circus Fire, nominated Ms. Shader for the award.

The State Archives has just completed the "Research Guide to African Americans and Native Americans, 1808 - 1869," materials extracted from nineteenth century General Assembly Records. Specifically, the research guide contains an introduction and separate indexes to African American and Native American records found in two series of General Assembly Records, General Assembly Papers and Rejected Bills. The research guide was prepared by Assistant State Archivist Bruce Stark.