Connecticut State Library with state seal

State Librarian's Report

November 27, 2000

This report is prepared bi-monthly in conjunction with the regular meetings of the Connecticut State Library Board. Items to be routinely covered include the following: the significant activities of the State Librarian and the staff, significant administrative decisions affecting the operation of the Library, status reports regarding in-progress activities, information regarding external events having an impact on the Library, media coverage of the Library, and information of general interest to the members of the Board.

The following report by the State Librarian, which will be included in the minutes of the November 27, 2000 meeting of the Board, covers the period of September 26, 2000, through November 26, 2000.

Financial Report
Attached to this report.

Personnel Report

  1. Librarian 2 (Law/Leg. Ref) - Recruitment in process.
  2. Maintainer (C-Car) - Request to refill at OPM.
  3. Material Storage Supervisor 1(Public Records) - Subject to OPM hiring freeze.
  4. Library Technician (BIS) Subject to OPM hiring freeze.
  5. Secretary 1 (Admn Serv.) - ERIP/Hold.
  6. Fiscal Administrative Manager 1 (Admn Serv.) To be reclassified.
  7. Lead Hand Bookbinder and Restorer (Conservation Lab) - On hold.
  8. Systems Developer 3 (Library Development) - Request to establish denied by OPM.
  9. Administrative Assistant - Request for refill denied by OPM.

Vacancies (Federal Funds)

  1. Library Technical Assistant (LBPH) - Request to refill at OPM.
  2. Messenger and Supply Clerk (LBPH) - On Hold.
  3. Clerk (LBPH) - On hold.

Positions Filled Since Last Report

  1. Librarian 2 (Government Information Services)
  2. Librarian 2 (History & Genealogy)
  3. Librarian 1 (History & Genealogy)

State Librarian's Report

Connecticut Heritage Foundation
Through the efforts of Board member Art Mulligan, Geno Auriemma, Coach of the UConn Women's basketball team, agreed to do a public service announcement (PSA) for the State Library and the Museum of Connecticut History. On Monday, November 13, Geno visited the State Library and taped the PSA. Paul Mayer, Executive Director of the Greater Hartford Tourism District did the taping and is going to be producing the PSA for us. The day before Geno was taped, a variety of scenes were taped in the Museum using several staff members and their families. These shots will also be used in the production of the PSA . Mr. Mulligan has also made contact with several companies who might be interested in funding projects through the Foundation. I have developed a sample prospectus for Board members to use in approaching possible funders.

Offsite Storage
We still do not have a signed lease for the property on Van Block Street. It is my understanding that the lease itself has now been approved by the AG's Office. However, it was decided by the leasing agent that we should have an air quality test conducted. This had not been considered until recently, but based on some recent experiences, it was recommended that this be done before we signed a lease. Assuming the air quality is o.k. we should be able to sign the lease soon. The lease gives the landlord 90 days to prepare the building for our occupancy.

All Staff Development Day
The State Library's 2nd All Staff Development Day was held on Wednesday, November 15 at Tastebuds Banquet Facility in East Hartford. A program on stress management was provided by Elizabeth Robinson and Lori LaCapra from the Employee Assistance Program at the UConn Health Center. The well received program provided an overview on stress, looked at stress and change, and outlined coping strategies. Stress was an issue that surfaced from last year's staff day.

Alternative Work Schedules
The contract with the Administrative and Residual (P-5) employees has become effective. A large percentage of the State Library staff are in this bargaining unit. An important provision of their new contract requires agencies to develop an alternative work schedule menu of options. The Executive committee has met with a representative of the Office of Labor Relations to better understand the agency's obligations and options under the new contract. The managers are in the process of developing possible alternative work schedules for their divisions. We will then review these and develop a program for the State Library. It should be noted that the Division of Information Services has had a flextime program for 19 years for some of its units.

Building Security
Rich Kingston and I have had a meeting with Tom Siconolfi, Executive Director of Administrative Services at the Judicial Department and Bob Kilpatrick, Manager of Security, to discuss building security issues. We have had a few instances when the Museum has not be opened on time because a guard has called in sick and there were not enough guards to cover. The staff has also raised questions about adequate coverage at night to help with insuring that the public is out of the building before closing. As we move forward with the weekend hours other questions are also surfacing such as what do we plan to do if it snows on a weekend. It appears that Judicial may be unable to take on snow removal on weekends.

Grant Received
The State Library has been awarded a $28,000 grant from the Council on Development Disabilities. The funds will be used to enhance and promote the GreatKids CT website currently being developed by the State Library.

Archives Issue
The State Library continues to work with the Connecticut State Police and the Office of the Attorney General. We have provided them with the results of our study of the documents in question. The investigation by the State Police is continuing. The State Library has responded to a Freedom of Information request made by a reporter for the Hartford Courant to review records of archives passes since April of 2000.

Professional Activities
I attended the regular meetings of the After School Collaboration, Commission on Education Technology (CET) Network Committee, Connecticut Library Association (CLA), Connecticut Digital Library (reQuest), CMAC (the management group for the state website) CONSULS, CT Coordinating Committee for the Promotion of History, Fairfield Library Administrator's Group (FLAG), and the NELINET Board,

I attended the Fall meetings of the Council of State Library Agencies in the East (COSLINE) and Chief Officers of State Library Agencies (COSLA) Fall meeting which was held in Springfield, IL. Our CE day was devoted to UCITA, the Uniform Code for Information Technology Agreements. So far this has only become law in 2 states. Several of its provisions are deemed disadvantageous to libraries, particularly in the area of database licensing. While in Springfield I had an opportunity to visit their 10 year old State Library building, as well as their Museum and Archives building.

I was a presenter at the New England Library Association and the meeting of the CLA Support Staff Section (CLASS). I was pleased to be able to introduce Lt. Governor Rell at the Connecticut Educational Media Association's annual conference.

Division Of Library Development

Library Visits
Division of Library Development staff continued their visits to public libraries across Connecticut to apprise them of the services of the State Library. By the end of the year a staff person will have visited every public library in the state. Staff visited the libraries in Naugatuck, Sherman, Coventry, Cornwall, Branford, New Hartford, Mystic & Noank, Pomfret, Putnam, Sharon, Kent, Derby, Stratford and Ellington.

Continuing Education
Mary Engels opened the Middletown Library Service Center on Saturday, October 21, to allow a school library media specialist roundtable to conduct a workshop on Booklinks software in the Technology Training Center.

Mary Engels was a panelist at the Connecticut Library Association (CLA) Reference and Adult Services program on E-books. Ms. Engels spoke on how the service center circulates their Rocketbooks and also the future of E-books.

Susan Cormier and Linda Williams presented a collection development workshop for children's librarians at the Willimantic Library Service Center on October 13 and at the Middletown Library Service Center on October 20. The workshops were so popular that they will be repeated in December.

Steve Cauffman, Gail Hurley and Bill Sullivan presented information about the Connecticut Digital Library at the C.L.A.S.S. conference on October 27.

Gail Hurley attended two Nelinet workshops: "Cataloging with CORC" on October 3 and "Cataloging Internet Resources" on November 8.

Barry Woods coordinated many classes at the Technology Training Lab in October and November including PC Repair & Maintenance, Getting Started with Windows and Word, Introduction to Networking with Windows NT, Science and & Technology Resources on the internet, Working Smarter in Microsoft Windows and Word, Creating Webpages with HTML, Excel: Getting Sophisticated with Functions and Designing Databases, Microsoft Access II, Travel Resources on the Internet and in Paper, Introduction to Microsoft Frontpage, Business Resources on the Internet and Word Advanced.

Libratect Seminars, workshops sponsored by the Connecticut State Library and attended by architects, librarians, and library board members, were held. One workshop was held at the Woodbridge Town Library, an addition and renovation project, on September 21, with an attendance of twenty-nine. The second workshop was held at the Canton Public Library, a renovation project, on October 19, with an attendance of twenty-two.

Friends of Connecticut Libraries
Mary Engels worked with the Friends to organize a very successful program "Making More Friends - Treasure the Old, Embrace the New: a Workshop on Developing and Maintaining Membership in Your Friends' Group", on October 25, at the Welles Turner Library. Panelists from Woodbury, Newington and Simsbury spoke about their membership drives and how they handle the difficulties of encouraging active membership.

The Friends have a new web site that is being hosted by the State Library. Joan Emmett, from Durham who also did the ACLB website, designed it.

Conference/Exhibits
Both the Connecticut Digital Library and the Service Centers had an exhibit booth at the Connecticut Educational Media Association conference on November 3 in Cromwell.

The Connecticut Digital Library also set up demonstration exhibits at the New England Library Association on October 1-3 and the Connecticut Educational Computers Association on November 6.

The CT State Library/Cooperating Library Service Units (CLSU) planning process is continuing as planned. The consultants, Bill Wilson and Ethel Himmel, are holding a series of focus groups across Connecticut during the week of November 13. They will also be conducting on-site interviews with DLD and CLSU staff as well as conducting a series of in-depth telephone interviews with key library leaders over the next month.

reQuest is applying for an exhibit booth in the CT building of the Big E in September 2001.

Connecticut Digital Library and the Digital Library

Responses to the Digital Library RFP were returned on October 20th. William Sullivan, Sharon Brettschneider (State Library) and Dr. Lee Hisle (Connecticut College) are conducting a technical review of the RFP responses. Several teams of reference librarians (academic, public, health, high school, middle school and elementary school) are conducting a content review of the databases being proposed. This process should be completed and databases chosen by late November. The State Library hopes to have the databases available in January 2001.

The State Library is also implementing a gateway server that will authenticate access to the databases. This authentication will be by IP address for on-site access and by library card number for off-site access. K-12 school students and public library patrons will be able to access the Digital Library by using their public library card barcode number. Academic library patrons will authenticate by their own proxy server or library card number. Scott Zak, Connecticut State University, and Terry Plum, Simmons College, are assisting the State Library with implementation of the gateway server.

The reQuest Home Page has been substantially expanded and updated with several new sections, including: Cataloging; Interlibrary Loan; Training; Technical Support; Special Projects (about new services reQuest staff are investigating); and Topics and Trends (keeping libraries abreast of new technologies/trends). In addition, "What's New at reQuest" contains a link to current information about the Connecticut Digital Library project. The Connecticut Digital Library project is being coordinated by Jane Emerson.

reQuest staff engaged in a number of activities to promote greater awareness of reQuest and the CT Digital Library, both within and outside the library community:

Established links to reQuest/reQuest from the following web sites:

Articles on reQuest and the Digital Library are scheduled to appear in:

Gates Foundation Grant
Sharon Brettschneider prepared a grant application to the Bill & Melinda Gates Foundation for a State Library Partnership grant that will provide funding to public libraries for computers and training. Joanne Turschman, State Library Data Coordinator, compiled a database on public library locations, network connectivity and webpages that was submitted with the grant.

Sharon Brettschneider attended Eastford Public Library's dedication on September 30. Mrs. Brettschnieder also attended ground-breaking ceremonies for East Granby Public Library on September 19 and Stafford Library Association on October 4.

Four display boards describing the Connecticut Award for Excellence in Public Library Architecture 2000 were displayed at the AIA/CT Conference on October 26. One board prepared by the CSL described the award, and the other boards prepared by the architects dealt with the winning library (Minor Memorial Library in Roxbury), and the two honorable mentions (James Blackstone Memorial Library in Branford and Douglas Library in Hebron.)

Information Services Division

Outreach: Visitors, tours, presentations
Tours were given for the Friends of the Simsbury Library, and for a joint Hartford/Litchfield tax collectors group. Government Information Reference Librarian Nancy Lieffort coordinated these tours. Two tours for Judicial Branch law librarians were coordinated by the Law/Legislative Reference Unit.

History & Genealogy Office Assistant Kevin Johnson gave 'William Webb' presentations at the Newington Public Library, at the Connecticut Freedom Trail Quilts Celebration in Memorial Hall, at the Simsbury Congregational Church, at the South Glastonbury Congregational Church, and at the Sports Academy in Hartford.

Law/Legislative Reference Unit Head Denise Jernigan hosted and attended the NELLCO (New England Law Librarians Consortium) Directors' meeting at the Legislative Office Building on October 19.

Ms. Jernigan made a well-received presentation on Internet legal resources to the Office of Protection and Advocacy.

Preservation Librarian Jane Cullinane gave a summary of the July ALA pre-conference "Treasures in the Stacks" which she presented to the CT Library Association's Executive Board.

Publications
An article about the CORC project written by Government Information Unit Head Julie Schwartz and Bibliographic Services Unit Head Stephen Slovasky was published in the July issue of the OCLC Newsletter.

Kevin Johnson's picture as William Webb appears on the back cover of the new book, African-American Soldiers in the Civil War, published by the Connecticut Historical Commission.

Meetings, Workshops, Training
State Librarian Ken Wiggin, Information Services Director Lynne Newell, Webmaster Chris Hickey, and State Documents Librarian Al Palko attended the CMAC (ConneCT Management Advisory Committee) October quarterly meeting.

Ms. Newell attended a workshop on creative marketing at Dartmouth College on October 12.

Bibliographic Services staff Stephen Slovasky, Claire Young, Glynis Georgie, Carolyn Giliberto and Shaozhong Ma attended the CLA RTSS Reorganizing Technical Services meeting on October 9. As chair of the RTSS, Jane Cullinane was the introducer.

Bibliographic Services Unit Head Stephen Slovasky, Cataloger Shaozhong Ma, Collection Management Unit Head Diane Pizzo, Serials Librarian Carol Trinchitella, and Law/Legislative Reference Librarian Janis Lefkowitz attended the Northeast Innovative Law Users Group (NEILUG) Annual Fall Meeting at Yale Law School Library on October 20.

Government Information Reference Librarians Joy Floyd and Marcia Matika attended the 80th Anniversary of Women Suffrage Celebration at the State Capitol on September 17. The History & Genealogy Unit provided pictures for this event.

Law Legislative Reference Librarian Hilary Frye attended a Law Librarians of New England (LLNE) workshop on the death penalty on October 20. Hilary and Law/Legislative Librarian Steve Mirsky attended a Southern New England Law Librarians Association (SNELLA) meeting on copyright on September 21.

Hilary Frye also attended the Adaptive Technology Tech Fair at the Expo Center in Hartford.

Jane Cullinane attended the last session of the Managing Preservation Workshop Series at NEDCC on October 2nd and 3rd, and attended the "Water, Water Everywhere" workshop at the Metropolitan Museum of Art on October 12.

Federal Document Depository
The Government Publications Office (GPO) Superintendent of Documents announced an acceleration of the shift from print to electronic dissemination of federal government information. This fiscal year approximately 30% fewer titles will be distributed in tangible formats. GPO has outlined criteria for converting titles to electronic distribution only and a draft policy that will be discussed at the upcoming Depository Library Council meeting. The Library will continue to provide coherent access to the affected publications during the transition period and beyond.

Space
In preparation for use of the Offsite Storage Facility, the Collection Development Committee continues to make decisions about best location of material (Special Collections, Secured Cage, stacks, or offsite) depending on the value, use, and status of the material. General policies are that pre-1850 material should not be in the stacks, and that all material going offsite should be cataloged.

Collections
The Library's extensive map collection has not been easy for patrons to access due to inadequate or non-existent cataloging. To rectify this, the Bibliographic Information Unit has begun a cataloging project and has cataloged and added to the online catalog 15 maps. This follows the similar project done earlier this year on the Broadsides collection.

Library Automation
Division Director Lynne Newell and State Librarian Kendall Wiggin hosted the September monthly meeting with the directors of the CONSULS shared online library catalog and system consortium libraries. The CONSULS' Directors also met with William Cibes, Chancellor of the Connecticut State University System about the communication between the CSU and the CONSULS consortium, and the CSU's ongoing support of the consortium.

Library For the Blind and Physically Handicapped
On the United Way's September 7 "Day of Caring ", 17 Aetna volunteers worked on special projects at the LBPH.

LBPH Unit Head Carol Taylor gave presentations on the LBPH services to the Lions Low Vision Support Group in Danbury and to the Bureau of Educational Services to the Blind (BESB) Senior Grant Program in Bloomfield.

The LBPH shared a booth with the BESB in the Connecticut building at the Big E. Carol Taylor also staffed an LBPH exhibit at the Adaptive Technology Tech Fair at the Expo Center in Hartford.

The LBPH Advisory Committee held their quarterly meeting at the LBPH on October 10.

The Library and the LBPH hosted the Connecticut Volunteer Services for the Blind and Handicapped (CVSBH) Annual Board meeting in Memorial Hall on September 15. The volunteers were presented with specially designed logo pins and a luncheon followed.

LBPH Unit Head Carol Taylor and Library Technical Assistant Kathy Hotchkiss attended a Wisdom Awards dinner at the Wisdom House in Litchfield at which an award was presented to Peggy Reventlow as President of CVSBH.

A federal Inspector General audited the LBPH inventory of playback machines from the National Library Service and reported that the records are completely accurate.

Staff
Recruitment for 3 reference librarians for the extended Library hours has begun with an ad placed in the Hartford Courant, and on several relevant ListServs.

History & Genealogy Reference Librarian Mel Smith and Government Information Reference Librarian Marcia Matika have been promoted to the position of Librarian 2.