Preserving the Past, Informing the Future
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November 26, 2001
This report is prepared bi-monthly in conjunction with the regular meetings of the Connecticut State Library Board. Items to be routinely covered include the following: the significant activities of the State Librarian and the staff, significant administrative decisions affecting the operation of the Library, status reports regarding in-progress activities, information regarding external events having an impact on the Library, media coverage of the Library, and information of general interest to the members of the Board.
The following report by the State Librarian, which will be included in the minutes of the November 26, 2001 meeting of the Board, covers the period of September 25, 2001, through November 25, 2001.
Attached to this report.
Vacancies (Federal Funds)
Positions Filled Since Last Report
State Librarian's Report
All Staff Development Day
A successful All Staff Development Day was held at Tastebuds in East Hartford on October 30. A new feature this year was a series of "poster sessions" highlighting new projects and services at the State Library. In addition George Godard, the 3rd Connecticut State Librarian returned in the person of State Archivist Mark Jones. Relying on the various documents from the Archives, Mark was able to portray Mr. Godard in a way that gave historical context to the development of the State Library.
Memorial Hall was the scene of several receptions that brought hundreds of people to the State Library for the first time. The Supreme Court conducted two swearing-in ceremonies for new attorneys. The Friends of Connecticut Libraries hosted a reception for retiring State Library Board member Jack Short. CPTV held an event featuring Geno Auriemma and the UConn Women's Basketball team.
The Supreme Court is considering several initiatives to bolster security at the State Library. Measures will include the use of x-ray machines at the front and south entrances. They are also setting up a security committee that will include representation from the State Library. I have held several meetings with the Court to voice concern over some of the ideas that were being raised. We are a public library and as such do not want to create barriers to the use of the library or invade the privacy of those using the library.
The Attorney General's office is setting up a meeting with representatives of the Mashantucket Pequots to resolve the matter.
Chief Officers of State Library Agencies (COSLA), Commission on Education Technology, Connecticut Coordinating Committee for the Promotion of History, Connecticut Library Association (CLA) Executive Board, CLA Legislative Committee, Connecticut Library Network Board, Connecting the Assets, Council of State Library Agencies in the East (COSLINE), GreatKidsCT, Historic Records Advisory Board, Nelinet Board
Information Services Division
Reference staff from the Law Unit and the Government Information Unit recently worked with a committee from the Judicial Department to choose and verify quotations for inscription in the lobby of the new Courthouse in Stamford.
Patrons are happy with the extended hours and attendance is increasing. An official evaluation will be done at the end of January.
History & Genealogy Reference Librarian Carol Ganz prepared an exhibit for the Museum called "Climb your Family Tree". Research tools such as census pages and a drawer from the Barbour Collection are part of the display.
CPTV staff have been working and taking pictures in the Archives as preparation for a production, "WWII, the Home Front", that will air in December.
History & Genealogy Office Assistant Kevin Johnson performed as William Webb at the Freedom Trail event on September 22, at Avon High School on October 2, and at St. Matthews School in Bristol on October 12.
History & Genealogy Unit Head Dick Roberts did a presentation on History & Genealogy resources at CSL for the Canton Civitan Club on September 30.
Government Information Unit Head Julie Schwartz and Government Information Reference Librarian Camille Moore did two presentations for the Department of Social Services on CSL resources.
The Law/Legislative Reference Unit hosted their annual Legislative Luncheon in the Museum on September 26. Staff from the House and Senate Clerks, Committee clerks, the Office of Legislative Research, and the Legislative Library attended.
History & Genealogy Reference Librarian Carolyn Picciano led a tour of reference librarians from the Western CT Library Council (WCLC) Reference Roundtable on October 10. Government Information Reference Librarian Nancy Lieffort and Law/Legislative Reference Librarian Janis Lefkowitz also participated in that tour.
Government Information Unit Head Julie Schwartz spoke about the Digital Archive Project at the Depository Library Conference in Washington D.C. on October 16.
Information Services Director Lynne Newell gave a tour of the Library to a group of Russian librarians, their Library of Congress guide, and a representative from the Center for the Book on October 25.
Connecticut Documents Librarian Al Palko served on a panel to unveil the University of Connecticut's CT Colonial Records online. History & Genealogy Unit Head Dick Roberts and Federal Documents Librarian Nancy Peluso attended the ceremony.
Preservation Librarian Jane Cullinane organized and attended a workshop entitled, "Preservation Basics for Small Libraries" at the Groton Public Library on October 25.
Federal Document Depository
Federal Documents Librarian Nancy Peluso attended a GPLNE (Government Publications Librarians of New England) meeting in Wellesley, MA on October 5.
Nancy also attended the Consortium of Rhode Island Academic and Research Libraries (CRIARL) conference on October 26 and the New England Depository Library Conference at the University of Maine on October 30.
Bibliographic Information Services staff attended Name Authority Cooperative (NACO) training sponsored by the Library of Congress along with members of the cataloging staffs of our CONSULS partners. Together, they are the "Connecticut Funnel Project" to verify the form of names that will be used in national bibliographic products. The Project will petition the Library of Congress Cataloging Policy and Support Office to drop "Town" qualifiers from Connecticut jurisdictional names and to reconsider its policies that apply to Connecticut localities that are not jurisdictions. Authority records are submitted to a reviser at LC through OCLC. After eighty names are approved, CSL will become an independent NACO library. CSL will then be eligible for CONSER training, which will allow us to contribute authenticated records to the international serials database and to continue the cataloging responsibilities for newspapers after the Connecticut Newspaper Project ends.
The CSL Intranet Committee introduced the CSL Intranet to staff on Staff Development Day. The Intranet website has a message board, calendars, Unit pages, staff pages, a search engine, and a Newsflash entry. Staff will be voting on a name.
Library For the Blind and Physically Handicapped (LBPH)
LBPH Unit Head Carol Taylor attended the CT Volunteer Services to the Blind and Handicapped (CVSBH) Annual Board Meeting in Litchfield on September 21. The CVSBH group records books on tape to augment the LBPH collection provided by the National Library Service for the Blind and Handicapped at the Library of Congress.
LBPH Unit Head Carol Taylor attended the CT Radio Information Service (CRIS) Board meeting on October 18 and facilitated the LBPH Advisory Board meeting on October 19.
Carol Taylor did LBPH presentations for the Board of Educations Services to the Blind (BESB) Senior Grant Program in Bloomfield on September 25 and in Fairfield on October 1. Eight LBPH staff members toured the BESB and CRIS facilities in Windsor as part of their in-service training on September 28.
Carol Taylor also spoke about the Sensory Garden at LBPH for the October 7 radio program "Aging Process" on WTIC-AM.
Carol Taylor gave an LBPH overview and update to the Southern Connecticut Chapter of NFB (National Federation of the Blind) on October 20 and to the residents of Pomperaug Woods, Southbury on October 25.
Law/Legislative Reference Librarian Cheryl Schutt attended a demonstration and luncheon for Hartford area Law Librarians sponsored by Lexis/Nexis on September 18.
Law/Legislative Reference Librarian Hilary Frye attended a demonstration and luncheon sponsored by Westlaw on September 20.
Collection Management Unit Head Diane Pizzo attended the NEILUG (New England Innovative Law Users Group) conference, which focused on the new features of the Innovative Millennium product on October 8. Ms. Pizzo also attended the annual Charleston Acquisitions Conference in Charleston, S.C. on Nov. 1-3.
Law/Legislative Reference Librarian Doug Lord and Law/Legislative Reference Librarian Louise Tucker attended a Statewide Legal Services Program sponsored by the Judicial Branch on October 12.
Law/Legislative Reference Librarian Louise Tucker attended an Electronic Records workshop at the Western New England School of Law on October 26.
Library Technician Glenn Sherman and General Worker Angela Naylor attended a NEDCC Basic Book Repair Workshop in Andover, MA On October 26.
Library for the Blind and Physicaly Handicapped Librarian Gordon Reddick has been reclassified to Library Specialist.
CT Newspaper Project staff member George Miller has been appointed to an Office Assistant position in Archives.
Kris Abery began work as Librarian 2 in Government Information Services on October 19, replacing retiree Joy Floyd.
Division Of Library Development
State Library staff were very visible at the second annual Connecticut Library Association Support Staff Section Conference Your Role in Library Service held at the Manchester Community College Library on October 26th. Kris Golden of the Willimantic Library Service Center, helped organize the conference; Sharon Brettschneider delivered the keynote address on iCONN and the Statewide Library Card; Mary Engels, Director of the Middletown Library Service Center, welcomed the attendees on behalf of CLA; Stephen Cauffman, Statewide Interlibrary Loan Coordinator, presented a session on Interlibrary Loan: Today and Tomorrow; and Janis Lefkowitz, CT Union List of Serials (CULS) Project Coordinator presented a session on CULS: The Connecticut Union List of Serials, Yesterday, Today and Tomorrow. 125 support staff from libraries across Connecticut attended the conference.
The Friends of Connecticut Libraries (FOCL) hosted a reception to honor Jack Short at the State Library on October 18th. The reception was arranged by Marge Storrs, President, FOCL, and Sharon Brettschneider, Kendall Wiggin, Mary Engels, and Lynette Baisden of the State Library. Over 50 guests attended.
Continuing Education and Presentations
Susan Cormier, Director of the Willimantic Library Service Center, attended the Family Literacy Action Forum on October 26th. Ms. Cormier arranged for the Connecticut State Library's sponsorship of the keynote speaker Dr. Carole Talan.
Mary Engels, Director of the Middletown Library Service Center, coordinated a workshop The Idea Factory: Excellence in Connecticut Public Libraries on October 17th at the Wallingford Public Library. The program featured nominees for the 2001 Excellence in Public Library Service Awards. Representatives from eighteen libraries described their outstanding projects giving the attendees ideas for programs in their libraries. The Connecticut State Library will continue to co-sponsor this award program with the Connecticut Library Association.
On the evening of October 17th the Friends of Connecticut Libraries sponsored a program, Insight into Web Sites at the Simsbury Public Library. Attendees heard a panel of people involved in Friends of the library web pages talk about what makes a good web page and the issues Friends need to think about when designing and developing their web page.
Mary Engels and Susan Cormier presented a workshop on Weeding in the Garden of Good and Evil: Weeding Library Collections for children's librarians on November 2, at the Middletown Library Service Center.
The library media specialists from the Middletown Schools visited the Middletown Library Service Center (MLSC) on November 6, to reacquaint themselves with MLSC services. After a presentation by Mary Engels the media specialists spent the morning touring the Center and checking out materials.
Linda Williams, Children's Librarian at the Willimantic Library Service Center, co-chaired a meeting of the Young Adult section of the Connecticut Library Association on November 1. The topic of the program was "Young Adults Programs that Work with Teens." 20 Young Adults librarians attended.
Mary Engels and Linda Williams attended the Connecticut Educational Media Association Conference on November 9.
The Connecticut Children's Book Fair was held November 9 - 11. Noted children's authors gave presentations and signed books. This was the 10th anniversary of the Fair and had a record attendance. Mary Engels attended several events during the Fair representing the Connecticut Library Association. Linda Williams staffed the Nutmeg Children's Book Award Table at the Fair.
Sharon Brettschneider attended the Plan On It! LSTA State Programs Conference sponsored by the Institute of Museum and Library Services Conference in Washington, D.C.
Mary Louise Jensen, Building Consultant, coordinated two Libratect Seminars, at the Cos Cob Library (Greenwich) on September 20, with an attendance of 25 to discuss the new library and at the Trumbull Library on October 18, with an attendance of 15 to discuss the renovation and addition. These workshops are attended by architects, librarians, and library board members.
Mary Louise Jensen attended the dedications at East Granby Public Library on September 29, 2001, and at Stafford Library on October 28, 2001.
Stephen Cauffman, Statewide Interlibrary Loan (ILL) Coordinator for the Connecticut Digital Library, spoke about the American Library Association ILL fax form at the Western Connecticut Library Council ILL Roundtable Meeting on October 11 at Guilford Public Library.
Sharon Brettschneider presented a program on iCONN at the Eastern Connecticut Libraries (ECL) Reference Adult Services Roundtable at the Groton Public Library on November 5. She also presented iCONN at the ECL School Media Specialist Roundtable on October 17, at the Willimantic Library Service Center.
Stephen Cauffman attended "Shaping Interlibrary Loan/Document Delivery in the 21st Century" on November 8th - 9th at the University of Michigan at Ann Arbor.
Gail Hurley, Statewide Library Catalog Coordinator, gave a presentation on the new reQuest IOL2 interface for the Capitol Region Library Council's Reference Roundtable meeting held at the Welles-Turner Memorial Library in Glastonbury on October 24.
Gail Hurley is also Vice-Chair of the Resources and Technical Services Section (RTSS) of CLA. RTSS held its Fall program, Preservation Basics for the Small Library or Historical Society, at the Groton Public Library.
Gail Hurley attended a one-day class on Powerful Presentations and a one-day class on Proposal & Report Writing in October.
Joanne Turschman, State Data Coordinator, Susan Cormier and Linda Williams attended the annual COSLINE workshop on November 4-6. This year's conference held in Saratoga Springs focused on Masterful Advocacy Skills: From Compelling Data to Strategic Alliances and featured a presentation by Keith Curry Lance, on Using Data to make a Compelling Case and by Pat Wagner on Using Leadership Skills to Strengthen Advocacy in Your State.
reQuest Statewide Library Catalog: New Version
The best reQuest Statewide Library Catalog that Connecticut has ever had went live on Monday, October 22, as planned. The migration was successful and, to date, has been very well received. New features include:
The institutional database contains detailed ILL policy and contact information both for participating and nonparticipating libraries. Participating libraries can use the system to update their information directly. Nonparticipating libraries can add or update their information through iCONN. Patrons accessing reQuest using the old URL are being redirected to the new URL through a redirect page.
More than 160 library staff members attended the four reQuest re-training sessions prior to the system going live.
Based on research conducted by Gail Hurley, it was recently determined that 45% of the reQuest main catalog is updated daily by 32% of the contributing libraries, and 42% of the catalog is updated annually by 36% of the contributing libraries. There is an ongoing effort to convert annual contributions to monthly or daily contributions where it is technically feasible to do so.
iCONN - Cost Savings and Statewide Usage Statistics
It costs the state $2 million per year to make iCONN databases available statewide. If every library, school and college had to purchase the same databases individually, it would cost a total of $22.8 million per year!
Statistics compiled by Jane Emerson on usage since July indicate that usage of iCONN databases is spiraling. Users conducted a total of:
iCONN Newspaper Collection
A new link named "iCONN Newspaper Collection" was created within the iCONN resources for public and school libraries. It allows users to search one, a combination, or all of the following full-text newspapers simultaneously:
The New York Times (last 12 months to the present)
The Times (London) (Monday to Saturday) (1997 to the present)
Sunday Times (London) with Times Literary Supplement (1997 to the present)
Washington Post (1996 to the present)
Christian Science Monitor (1996 to the present)
The Times (London) and the Sunday Times (London) are recent additions.
Gale upgraded the interface to the Discovering Collection to make it easier to search specific Discovery Collections, and to add more functionality. By popular demand, Gale also changed the search interface to InfoTrac Students to the adult level interface.
iCONN - Getting the Word Out
The Support Materials section of the iCONN website now includes in the Promotional Materials a one-page flyer called Attention: All Connecticut Residents which describes each of the databases available through iCONN. This flyer has been mailed to all schools and public libraries, to all press outlets, and will be mailed to all Connecticut PTA chapter Presidents and the CT PTA Board. This information was also sent to the Connecticut Home Educators Association. A more detailed version of this document, containing staff-related information on the reverse side, was sent to all public and school libraries (public and private), and to all public school principals. The latter document was also included in the conference registration materials where iCONN has an exhibit booth. It will also be included in the Tech Times publication of the Connecticut Alliance of Regional Educational Service Centers which is widely disseminated to public K-12 school teachers.
iCONN was exhibited for the first time at the Eastern States Exposition on September 18, and at the Connecticut Conference of Municipalities on October 17. iCONN will also be exhibited at the annual conferences of Connecticut Educators Computer Association on October 29, Connecticut Educational Media Association on November 9 (using a high-speed DSL connection supplied courtesy of SNET),, and at the Connecticut Association of Boards of Education on November 16-17.
Gail Hurley redesigned the quarterly publication, The iCONN Times. The October issue is posted on the News page of the iCONN web site.
iCONN - Training
The State Library has entered into an agreement with the State Department of Education and the Connecticut Alliance of Regional Educational Service Centers to provide train-the-trainer training on iCONN to public schools throughout the state. As part of the agreement, the State Library will develop a training manual that library media specialists can use in their school districts.
Public Records Administration
On August 7, 2001 grant awards were made to 104 municipalities in a ceremony held at the State Library's Memorial Hall. About 100 individuals, including town clerks, administrative heads of municipalities, legislators and State Library staff, attended the event.
On August 20, Public Records Administrator Eunice DiBella was interviewed on WTIC radio about the Historic Preservation Grant program.
On August 23, Ms. DiBella attended a meeting of the Connecticut Town Clerk's Education Committee on which she serves. Ms. DiBella also attended diversity training on August 30th.
On September 6, Ms. DiBella spoke at a meeting of the Connecticut Society of Professional Genealogists held at the State Library. Ms. DiBella talked about the status of the Historic Preservation Grant Program.
On September 26, Eunice DiBella attended the Advisory Committee of the Historic Records Preservation Grant Program. LeAnn Johnson and Archival Consultant Lizette Pelletier and State Archivist Mark Jones also attended.
LeAnn Johnson and Eunice DiBella attended the annual meeting of the Association of Records Managers and Administrators in Montreal, Canada from September 30 to October 3.
On October 10, the Office of the Public Records Administrator sponsored an all-day workshop entitled "Preservation Technologies: Options for Preserving Historic Records." The workshop instructor was Steve Dalton of the Northeast Document Conservation Center. Several staff of the State Library also attended the workshop.
On October 17, 2001, Eunice DiBella and Assistant Attorney General Ralph Urban were instructors for a half-day seminar on the topic of police records retention and laws affecting records retention at the Connecticut Police Academy in Meriden, CT. The State of Connecticut Police Officer Standards and Training Council sponsored the seminar. LeAnn Johnson also attended.
On October 19, Administrative Assistant Barbara Lee attended Diversity Training.
On October 26, Eunice DiBella attended the Connecticut Town Clerk's Legislative Conference at the Legislative Office Building. She spoke about the status of electronic signatures in Connecticut and the proposed grant categories in the coming cycle of the historic documents preservation grant program
On October 28, Ms. DiBella participated in a conference sponsored by the New England College School of Law entitled "Choosing the Digital Future". She participated in a panel entitled "Electronic Documents in New England and New York: Perspectives on Current Practices and Future Developments."
On November 6, Ms. DiBella attended a meeting of the Enterprise-Wide Technical Architecture (EWTA) Imaging Standards Subcommittee at the Department of Information Technology in East Hartford.
Project Archivist Barbara Austen met twice with Steve Kliger, the Director of the Center for Public Policy and Practical Politics, to begin drafting criteria for accepting political collections.
Ms. Austen and Project Assistant Edward Gutierrez attended and made a brief presentation at a luncheon for political journalists at CCSU on August 23.
Ms. Austen attended a two-day workshop in Washington, DC, August 27-28, on Encoded Archival Description, which is a method of preparing finding aids for publication on the Web.
On September 10, Ms. Austen accompanied State Archivist Mark Jones to the Capitol to discuss disposition of Governor Rowland's records.
Ms. Austen attended a board meeting of the Association for the Study of Connecticut History September 22 and the Society of American Archivists conference in Washington, DC September 29-31. On October 5, she attended a one-day workshop in Boston on the care and preservation of audiovisual collections. The National Archives and Records Administration sponsored the workshop.
On October 24 LeAnn Johnson and Barbara Austen did a presentation at the State Library Automation Committee about EAD (Encoded Archival Description).
Barbara Austen attended the fall meeting of the New England Archivists on October 27.
Project Assistant Edward Gutierrez completed identifying and sleeving the O'Neill photographs and negatives. He also entered information about the 1,669 images into a database.
On September 11, State Archivist Mark Jones participated in the joint Connecticut State Historical Records Advisory Board/Division of Library Development Archival Education Workshop for Public Librarians held at the Farmington Public Library. This was part of a grant to the State Library on behalf of the Board from the National Historical Publications and Records Commission. 42 people attended. O'Neill Project Archivist Barbara Austen and Assistant State Archivist Bruce Stark were instructors for the workshop. Ms. Austen presented the portion of the workshop on collecting policies and appraisals.
On September 21, Mark Jones attended a meeting of the Coordinating Committee for the Promotion of History held at the Thomas Dodd Research Center at UCONN, Storrs.
On October 20, Mark Jones spoke at a meeting of the Connecticut Society of Genealogists at the Farmington Public Library about "Planning for the Final Disposition of Research Materials and Selecting a Repository."
On October 30, Mark Jones appeared at the All Staff Day as George Godard and gave a presentation about his life and his vision and work for the Connecticut State Library.
On November 2, 2001, Mr Jones chaired a meeting of the Connecticut State Historical Records Advisory Board held at the Library for the Blind and Physically Handicapped in Rocky Hill. Eunice DiBella, Bruce Stark and Barbara Austen, all members of the board attended the meeting.
On November 10, Mark Jones attended a meeting of the Association for the Study of Connecticut History held at the Wethersfield Historical Society and made remarks at a ceremony dedicating a new room of the Society.
Assistant State Archivist Bruce Stark served on the Intranet Committee and the State Library Image Committee (SLIC).
Mr. Stark attended the annual meeting of Society of American Archivists Aug. 29 - September 1, 2001, and was Chair/Commentator at one of the sessions entitled, "Rubbernecking at Past Disasters: How to Satisfy Curiosity While Maintaining Dignity," Aug. 31.
Bruce Stark was appointed to Society of American Archivists Committee on Ethics and Professional Conduct, 2001.
Bruce Stark attended the meeting of New England Archivists, Oct. 26 - 27. He did a presentation on "Intellectual Control of Archival Materials," for "You Mean I'm an Archivist, too?" workshop on September 11.
Mr. Stark authored "Timeline: One Hundred Hamburg Fairs," in Hamburg Fair 100th Anniversary and "Promoting the Interests of Agriculture: A History of the Hamburg Fair, Lyme, Connecticut, 1897 - 1941".
Guest editor, Connecticut History, Fall 2001, "Genealogical Studies of Southeastern Connecticut".
Archivist Nancy Shader attended Society of American Archivists (SAA) Annual Meeting in Washington, DC, August 29-September 2. Presented Paper "When Laughter Turned to Tears: Revisiting the Hartford Circus Fire Tragedy."
Ms. Shader created a bookmark for a Noah Webster School event, September 5 and created a poster for the Connecticut State Library's exhibit at the Big E and printed multiple copies of Archives brochure for distribution at the Big E.
Ms. Shader worked at the State Library exhibit at the Big E on Thursday, September 20. She attended Excel workshop, October 4, 11, & 18 and Diversity Training, October 19.
Ms. Shader attended the New England Archivists (NEA) Fall Meeting in New Haven, CT, on October 27.
State Records Center
On October 10, 2001, LeAnn Johnson attended the preservation workshop that was conducted by the Northeast Document Conservation Center and sponsored by the Office of the Public Records Administrator and State Archives.
Ms. Johnson attended a conference sponsored by the Association of Records Managers and Administrators in Montreal, Quebec, Canada. September 29 - October 3rd. The conference was called "ARMA 2001: An Information Odyssey".
Ms. Johnson worked with a sub-committee of the Automation Committee to display poster boards on "E-Mail Management" for All Staff Day on October 30, 2001.
On October 15, 2001, the State Records Center accessioned 1,186 rolls of 16 mm duplicates and original microfilm of deaths and marriages dated 1897-1998 from the Department of Public Health. The Department of Public Health is storing the microfilm in media cabinets that they purchased and is the only agency allowed to stored microfilm in the State Records Center vault.
On October 10, 2001, LeAnn Johnson attended the preservation workshop that was conducted by the Northeast Document Conservation Center and sponsored by the Office of the Public Records Administrator and State Archives.