Connecticut State Library with state seal

State Librarian's Report

November 25, 2002

This report is prepared bi-monthly in conjunction with the regular meetings of the Connecticut State Library Board. Items to be routinely covered include the following: the significant activities of the State Librarian and the staff, significant administrative decisions affecting the operation of the Library, status reports regarding in-progress activities, information regarding external events having an impact on the Library, media coverage of the Library, and information of general interest to the members of the Board.

The following report by the State Librarian, which will be included in the minutes of the

November 25, 2002 meeting of the Board, covers the period of September 24, 2002, through November 24, 2002.

Financial Report
Attached to this report.

Personnel Report
All vacancies cancelled per OPM letter dated 6/18/02.

Positions Filled Since Last Report
None

State Librarian's Report

Recovery of Documents
I am pleased to report that on November 4, we completed a process whereby the Mashantucket Pequot Tribe voluntarily turned over several original historical documents to the State Library. In the course of the past two years, the Tribe has had several discussions with various State officials to discuss the background of these documents and the Tribe's purchase of them from established dealers in historical and rare documents. Through such discussions and with the understanding that the records were never intended to leave the State Library's control and possession, the Tribe, through the Mashantucket Pequot Museum and Research Center, and the State Library worked cooperatively to resolve outstanding issues regarding these documents. Bruce Stark, Assistant State Archivist, is to be commended for his in-depth research into the ownership of the documents in question and for his perseverance. I would also like to take note of the fine work done by Connecticut State Police Detectives Nicholas DeJohn and Edward Gookin and Associate Attorney General Joseph Rubin.

National Award for Museum and Library Service
I attended a colloquium on libraries, museums, and lifelong learning on October 29 at the White House during which first lady Laura Bush honored the Hartford Public Library and five other libraries and museums. The six were cited for outstanding public service to their communities. Louise Blalock, Hartford Public Library's chief librarian, Paul Shipman, president of the library board of directors, and Rudy Arnold, vice president of the board, were on hand to receive the 2002 National Award from the first lady. The Hartford Public Library was honored for sponsoring a host of community outreach programs.

Leadership Conference
The 3rd Annual Association for Connecticut Library Boards (ACLB) Leadership Conference was held on October 10, 2002, at the Water's Edge Conference Center. Sponsored by ACLB, the Connecticut State Library, and the Connecticut Library Association, this year's conference was entitled "Libraries in a Time of War". The speakers and panelists discussed intellectual privacy and the affect of the Patriot Act. I moderated a panel of representatives from the Hartford Public Library, Fairfield Public Library and the Ferguson Library who discussed the development and application of policies designed to protect patron rights.

ACLU
I met with Teresa C. Younger, Executive Director, Connecticut Civil Liberties Union. We had a broad discussion of issues facing libraries - Internet access, privacy, Patriot Act. We are going to explore developing some programs on the Bill of Rights that could be presented in libraries.

Library Champions
The Connecticut Library Association has designated four legislators as "library champions" for 2002. They are Representative Shawn Johnston (51st), Representative Peter Metz (101st ), Representative Sandy Nafis (27th), and Representative Andrea Stillman (38th). I attended the receptions for Representatives Johnston and Nafis and gave brief remarks. Sharon Brettschneider represented me at the receptions for Representatives Metz and Stillman. The reception for Representative Metz was the same night as the one for Representative Johnston. I was out of state attending the Chief Officers of State Library Agencies (COSLA) meeting the night of the reception for Representative Stillman.

Grants
The University of Connecticut, Thomas J. Dodd Research Center received a $498,770 National Leadership Grant for Library-Museum Collaboration. In this two-year project, the Thomas J. Dodd Research Center at the University of Connecticut, in collaboration with the Connecticut Historical Society, Mystic Seaport, New Haven Colony Historical Society, and the Connecticut State Library, will enhance an existing graphic database, "Connecticut History Online," advancing the goal to ultimately provide access to the holdings of both large and small institutions across the state. The State Library plans to digitize 500 photographic images from the Lewis Sprague Mills Collection. This collection documents rural Connecticut schools as well as bridges, historic sites, public buildings and mills that were constructed during the 17th and 18th century. The State Library also plans on adding to the History Online collection 200 of the military services questionnaires completed by Connecticut men and women following World War I.

The Raymond E. Baldwin Museum of Connecticut History received a $1,775 Museum Assessment Program (MAP) grant from the federal Institute of Museum and Library Services. MAP is a cooperative program between the Institute and the American Association of Museums designed to help museums assess their strengths and weaknesses and plot a course for future improvements. The Institute provides grants to museums to participate in MAP, which is administered by the Association. MAP includes the completion of a self-study questionnaire, an on-site visit by a museum professional (surveyor), a report of recommendations for change, and assistance with the integration of the assessment results into the museum's strategic planning process.

Awards
John G. Lorenz Award. Joanne Turschman, State Data Coordinator and Kendall Wiggin received the John G. Lorenz Award from the U.S. Department of Education National Center for Education Statistics and the U.S. National Commission on Libraries and Information Science for timely and accurate submission of State Library Agency data for Fiscal Year 2001.

Association of Connecticut Library Boards' Distinguished Service Award was presented to Kendall Wiggin for enabling the ACLB to achieve goals that would not have been possible otherwise. "His three year on-going support of the Association of Connecticut Library Boards Annual Leadership Conference has helped create a public library program for trustees and directors that benefits the entire library community."

The membership of the Connecticut Chapter of the American Institute of Architects has voted the State Library, Memorial Hall, and Supreme Court building among the Twelve Best in Connecticut. The building was selected as number twelve.

Professional Activities
I attended the following meetings: Advisory Committee on Library Planning and Development, Chief Officers of State Library Agencies annual meeting (Boston), Commission on Educational Technology, Connecticut Digital Library Advisory Board, Association of Connecticut Library Boards, Connecticut Library Association Legislative Committee, Connecticut Portal Advisory Group, Council of State Library Agencies in the Northeast (Boston), Historic Documents Preservation Program Advisory Committee, Libraries for the Future Board of Directors, Library for the Blind and Physically Handicapped Advisory Committee, Museum Advisory Committee, NELINET Board of Directors, and the SCSU Library School Curriculum Committee.

Information Services Division

Reference Services
An initial review of the Library's extended hours has been completed. The extended Library hours will remain the same, Thursday until 7:00 p.m. and Saturday 9:00 a.m. - 3:00 p.m., at least through the winter. Reference staff agrees that business is picking up on Saturday in all areas and remains busy on Thursday evening in History and Genealogy.

The first statistics for the Library LawLine virtual reference service indicate that CSL handled 17 of the over 300 sessions conducted in September. Despite sometimes lengthy wait times, most patrons were satisfied and would use the program again. The Law Libraries in the consortium pilot are concerned about the problems, which are mostly of a technical nature.

The Interlibrary Loan section has begun providing online document delivery service using Ariel software to email scanned articles or pages of documents to other participating libraries.

The easier access to the Library's over 15,000 full-text electronic journal (e-journal) subscriptions has been very popular. Clicking from the Web Reference Resources page to the Full Text Electronic Journal Collection page of the CSL website allows patrons and staff to search for a specific e-journal or to browse our e-journal collection by title. Titles available from e-journals aggregators including EBSCOhost, OCLC FirstSearch, Ethnic NewsWatch, iCONN, Hein-On-Line, JSTOR, LegalTrac, and LexisNexis can be found without knowing which aggregator provides which titles.

Our State agency patrons are becoming interested in remote access to e-journals. Staff educate them on accessing the iCONN titles already available to them, and the Library is investigating being able to provide remote access to the OCLC FirstSearch product and to JSTOR. Providing remote access increases the subscription cost for most products, and may not be possible within the current budget constraints.

Links have been made from the Library's catalog to the full-text, current, e-journal titles available from the History Cooperative service, a part of the Journal of American History subscription.

Outreach
History & Genealogy Office Assistant Kevin Johnson performed as Civil War soldier William Webb at St. Matthews in Bristol, September 24, and as Revolutionary War soldier Jordan Freeman for the Sons of the American Revolution and the Daughters of the American Revolution in Vernon, November 2. Mr. Johnson also performed as an unnamed African American Soldier for over 400 people at an event in the East Hartford Center Cemetery on October 5.

History & Genealogy Unit Head Dick Roberts gave a presentation at the Middlesex Genealogical Society in Darien on October 19 and History & Genealogy Reference Librarian Carol Ganz gave a presentation at the Ledyard Historical Society on October 24.

The three Reference units hosted a tour for a class of freshmen from Eastern Connecticut State University on October 28.

Law Legislative Reference Librarian Janis Lefkowitz hosted a tour for an intern from the Attorney General's office on October 24.

Federal Document Depository
The Barrington, Rhode Island Public Library has dropped their depository status as of July. The Newport Library will assume depository status.

Collections
Annual lists of Connecticut state documents are now available on the Connecticut State Depository Library Program page of the CSL website. The lists cover the past five years and are arranged by agency. Each title listed is linked to the bibliographic record in the catalog, CONSULS, or to the digital publication.

Materials on communication methods, sign language, deafness, interpreting, etc. have been transferred from the Connecticut Commission on the Deaf and Hearing Impaired (CDHI) to the Library in order to provide better awareness of, and access to, the material. A Memorandum of Agreement between the Library and CDHI allows for cataloging the material as part of our collection and circulating it directly to patrons, or providing it through interlibrary loan. CDHI will continue to provide additional materials in the future.

Library Automation
The Connecticut Patent Database is now available on the CSL website. The database is linked from the Museum of Connecticut History webpage. The database can be searched by invention, inventor, town, date, patent number, and type of invention. Still being added to, the database will eventually include all patents issued to residents of the state of Connecticut, from the first decade of the 19th century to 1900.

Library For the Blind and Physically Handicapped
Library for the Blind and Physically Handicapped Director Carol Taylor gave LBPH presentations to residents at Nobel Horizons, Salisbury on September 27 and to the National Federation for the Blind State Convention in Danbury on November 2.

Carol Taylor and Library Technical Assistant Kathy Hotchkiss made site visits to the Connecticut Volunteer Services for the Blind and Handicapped (CVSBH) Southbury Unit Studio on October 3 and the Studio Unit in Milford on October 10. Carol Taylor and Kathy Hotchkiss also attended the Connecticut Volunteer Services for the Blind and Handicapped (CVSBH) Board Meeting in Litchfield on September 20.

LBPH Electronic Technician Gary Conway and LBPH Volunteer Tom Grossi staffed an exhibit about the LBPH services for the Enfield Senior Fair on October 11; LBPH Library Technical Assistant Dennis Lubin, Gary Conway, and Tom Grossi staffed an LBPH exhibit at the Total Technology Expo in Hartford on October 22.

Carol Taylor attended the 25th Anniversary Program for the Office of Protection and Advocacy for Persons with Disabilities at the Legislative Office Building on September 18, and a Connecticut Radio Information System (CRIS) meeting on September 26.

Carol Taylor and Middletown Library Service Center Library Technical Assistant Judy Ceccarini presented an AV (audio-visual) Repair Workshop for the Connecticut Library Association Support Section Annual Conference on November 1.

LBPH Volunteer Marcia Baran was `sent to jail' in Carol's place to raise money for the Muscular Dystrophy Association.

As part of their ongoing training and continuing education, the LBPH staff toured the Fidelco facility on September 30.

Staff
Government Information Services Librarian Julie Schwartz attended a Child Data Connection meeting on September 17.

Preservation Librarian Jane Cullinane attended the Northeast Document Conservation Center (NEDCC) Advisory Committee meeting on September 20.

Federal Documents Librarian Nancy Peluso and Government Information Connecticut Documents Librarian Al Palko attended a Government Documents Round Table (GODORT) meeting at the Meriden Police Academy on September 27.

Bibliographic Services Librarian Stephen Slovasky attended a seminar at Nelinet about the new Nelinet Financial System on September 27.

Collection Management Unit Head Diane Pizzo, Law/Legislative Reference Librarian Hilary Frye, and Bibliographic Services Librarian Shaozhong Ma attended the New England Innovative Law Users Group (NEILUG) meeting on October 4, 2002, at Suffolk University Law School.

Diane Pizzo also attended a Connecticut Library Association sponsored event, "What is my Book Worth", at the Wallingford Public Library, on October 24, and attended the annual Charleston Acquisitions Conference from October 30-November 3.

Law/Legislative Unit Head Denise Jernigan attended the NELLCO Director's meeting at Yale on October 25.

State Librarian Ken Wiggin, Information Services Director Lynne Newell, Webmaster Chris Hickey, and Government Information Services Librarian Al Palko attended a Connecticut Portal Advisory Group (CPAG) meeting on October 31. The group advises the Department of Information Technology in preparing the revised version of the state's website.

Division of Library Development

The planning process for the Cooperating Library Service Units has made significant progress in the last few months. All four regional boards have agreed to send five representatives to a statewide Connecticut Library Consortium Planning Committee to begin exploration of a consolidation of the four regions into one organization. The State Library has contracted with NELINET to facilitate this process. The first meeting of the Committee will be held on December 10.

Joanne Turschman, State Data Coordinator, has successfully coordinated the move of the Annual Statistical Report from paper to the web. She helped libraries through the transition by offering three workshops, visiting several libraries to walk them through the process and being on call for all their questions. Overall the libraries were pleased with the new reporting mechanism. The libraries provided valuable feedback that Ms Turschman will use to improve the survey for next year. The Annual Statistical Report must be submitted by every principal public library for eligibility for the State Grants to Public Libraries. The web format will save the State Library countless hours inputting data from paper forms and allowing more timely publication of the Connecticut's Public Libraries: A Statistical Profile.

The Middletown and Willimantic Service Centers exhibited at the Connecticut Educational Media Association (CEMA) Conference on November 4, at the Radisson Hotel in Cromwell. Susan Cormier and Mary Engels displayed various service center resources for school libraries.

iCONN exhibited at the CEMA conference as well. They also brought their exhibit to the Connecticut Educators Computer Association Conference on October 28, which was also held in Cromwell. Bill Sullivan, Gail Hurley and Steve Cauffman staffed the exhibits.

Steve Cauffman and Gail Hurley gave a workshop on "What Can reQuest Do For Your School Library?" at the Connecticut Educational Media Association Conference. Mr. Cauffman and Ms. Hurley also met with library media specialists in the New Milford School System to discuss reQuest on November 5.

Steve Cauffman was a guest lecturer on the topic of interlibrary loan at the Library Technical Assistant class at Capital Community College on October 24. Mr. Cauffman received kudos from the instructor, Chris Bradley, for making the complex world of interlibrary loan understandable to her students.

Bill Sullivan participated in a meeting of the Auto-Graphics Users Group at Auto-Graphics in Pomona, CA on October 3 and 4. Steve Cauffman and Gail Hurley participated via an audio conference connection.

Several members of the Division gave presentations at the New England Library Association Conference in Sturbridge, Mass. Mary Louise Jensen and Mary Engels presented a program on the Connecticut Public Library Excellence Awards on October 21. Sharon Brettschneider participated in a discussion group on the "State of the States" on October 22.

Judy Ceccarini of the Middletown Library Service Center and Carol Taylor of the Library for the Blind and Physically Handicapped presented a program at the Connecticut Library Association Support Staff Conference on November 1, on the repair of video and audiotapes. The conference was held at Manchester Community College.

Mary Engels spoke with the Capitol Region Library Council Young Adult Librarians Roundtable on October 16 about the Campaign for America's Libraries and other Connecticut publicity efforts.

Mary Louise Jensen, Building Consultant, coordinated two Libratect Seminars at Mansfield and Greenwich libraries. These workshops are sponsored by the Connecticut State Library and attended by architects, librarians, and library board members. Twenty-seven attended the session at Mansfield Library on October 3, and thirty-seven attended the session at the Greenwich Library on November 7.

Mary Louise Jensen spoke at the Derby Neck Library's dedication on October 27.

Steve Cauffman conducted an introductory seminar on interlibrary loan in two half-day sessions on November 1 and 15 at the Middletown Library Service Center. The purpose of the seminar was to introduce the concepts, policies, and procedures used for interlibrary loan (ILL) to staff members from libraries participating in reQuest, particularly those new to supervising or working in an ILL department. The seminar was well attended and well received.

Sharon Brettschneider and Joanne Turschman attended a COSLINE workshop on Outcome Based Evaluation. This evaluation method will be required by the Institute of Library and Museum Services for some projects supported with Library Services and Technology Act funds. The workshop was held October 16 and 17 in Maine.

Sharon Brettschneider attended the annual training session required by the Institute of Library and Museum Services for the Library Services and Technology Act funding program. The training was held in Washington D. C., on November 5 and 6.

Other training sponsored by the Connecticut State Library
Continuing Education Consultant Barry Woods reports that the collection development workshops on mystery novels entitled "It's a Mystery to Me!" were given four times in 2002 with a combined total of 76 attending. Instructor Cindy Lunghofer will return to Connecticut in 2003 to present her collection development workshop on romance novels to the library community.

The upgrade of the Computer Training Center at Middletown in July allowed for the addition of Dreamweaver web page design software to be added to the equipment. While two sessions of an Introduction to Dreamweaver were originally planned, a total of five training sessions were created to accommodate the number of people registering. More introductory classes will be given in 2003 and a Dreamweaver: Part II will be offered for the first time.

Six workshops have been given at the Darien Public Library's Technology Foundation Center since May of this year. The seventh one will be presented on November 14. All of these workshops have been introductions to Microsoft applications, such as Word, PowerPoint, Excel and Access. Several librarians have expressed their thanks for providing these workshops in their part of the state.

The two day "PC Survival I" workshop, first presented in January of this year, will have been given ten times by the end of year and "PC Survival II" will be given for the fourth time in December. All of these training sessions fill to capacity and workshop participants are waiting for "Survival III", which will be introduced in the second quarter of 2003.

Besides the popular Dreamweaver classes, other technology training classes that are being presented to the library community for the first time this fall at the Computer Training Center in Middletown, include: Introduction to Photoshop Elements, Editing Photographs for the Web and Cascading Style Sheets and Introduction to JavaScript.

iCONN
AASL Certificate of Commendation
The Connecticut Digital Library received a Certificate of Commendation from the Affiliate Assembly of the American Association of School Librarians, a division of the American Library Association. The Certificate was awarded "in recognition of valuable contributions to the field of school librarianship." The accompanying letter further stated: "By providing an online database of reference materials and journals free to every school and home in the state, you are giving everyone equal access to a wealth of materials. With school districts struggling with budget constraints, this service means that no matter the socioeconomic status of a locality, quality information is available to all." The complete letter can be accessed from www.iconn.org (select "AASL Award").

The October 2002 issue is now available at www.iconn.org/staff/support.html in the iCONN Times section.

The July 2002 issue of Connecticut Magazine included paragraphs on iCONN (p. 41) and Connecticut libraries (p. 39) appropriately located in the "Deals & Steals" section.

ReQuest was unavailable to patrons and staff during November 9 - 10 while Auto-Graphics implemented a software upgrade. The upgrade included improving the clarity of display screen terminology, making the interlibrary loan request form more visible to patrons, and providing cataloging statistics to library staff. Feedback on the changes has been very positive.

Public Records Administration

On September 24, Eunice DiBella, Mark Jones, LeAnn Johnson, and Archival Consultant Lizette Pelletier attended a meeting of the Historic Preservation Grant Program Advisory Committee held at the Middletown Library Service Center.

On Tuesday, October 22, 2002, The Connecticut State Library, Office of the Public Records Administrator presented a workshop for Connecticut Town Clerks entitled "Keeping your Town Hall Safe and Protecting Your Records". This full day workshop was held at the Holiday Inn in Cromwell, CT.

Stevan P. Layne, a security consultant, was the morning speaker. An afternoon panel discussion focused on the town clerks specific areas of concern.

This was the fourth in a series of workshops made available to town clerks or their designees, and was funded through the Historic Document Preservation Account. State Archives and Public Records staff including Eunice DiBella, LeAnn Johnson, Donald Ballinger, Mark Jones, Barbara Austen and Archival Consultant Lizette Pelletier attended the workshop.

On October 2 and 3, LeAnn Johnson, Eunice DiBella and Barbara Austen attended the Town Clerk's Conference at the Farmington Marriott. Ms. Johnson organized and staffed a publicity booth to promote the grant program in an area designated for State Agencies.

Eunice DiBella and Barbara Austen, along with JoAnn Christoulis of the Office of the Secretary of the State, conducted a session on October 3 entitled "The Antiques Road Show." Town clerks had been invited to bring or send in copies of documents that they wanted to have explained and evaluated. The session proved to be lively and interesting for all in attendance.

Don Ballinger attended GroupWise training on October 24.

On November 14, Eunice DiBella gave a workshop for State Library employees entitled "Managing E-Mail, From Theory to Practice". The workshop was held at the State Library Van Block Facility. LeAnn Johnson, Mark Jones, Barbara Lee, and Don Ballinger attended along with other library staff.

State Archives
State Archivist, Mark Jones has been volunteering time to the management committee of the new magazine, The Hog River Journal; Hartford and the Region's Magazine of History, Culture and the Arts. The first issue has been published and contains articles about the Park (Hog) River, the Hill - Stead Museum at 100 years, Puerto Rican farmers working in the region's tobacco fields, and gubernatorial recognition of an African - American college student.

On September 20, Mark Jones and Bruce Stark along with State Librarian Kendall Wiggin attended a meeting of the Connecticut Coordinating Committee for the Promotion of History at the State Library Van Block Facility. Mr. Jones conducted a tour of the facility.

Bruce Stark attended a meeting with the Middletown History class at Wesleyan University, September 23, 2002. Mr. Stark discussed the historical resources at the State Library.

On September 26, Mark Jones and Local Government Records Archivist Barbara Austen attended the first meeting of the Collection Advisory Committee of the Center for the Study of Public Policy and Practical Politics at Central Connecticut State University to discuss a collecting policy for the Center.

On September 26 to 27, Mark, Jones, Barbara Austen and Bruce Stark represented the Connecticut State Historical Records Advisory Board at a regional meeting of New England Coordinators and Boards in Ashland, MA, to examine areas for developing cooperative programs.

On November 12, Mr. Jones met with a committee about phase 2 of an IMLS (Institute for Museum and Library Service) funded grant to add images to Connecticut History Online.

Barbara Austen and Bruce Stark attended the Mid Atlantic Regional Archives Conference/New England Archivists joint conference on October 24-26, in Poughkeepsie, NY. Ms. Austen was Program Co-chair for the Center. While attending the conference she had a personal tour of the microfilming facilities at Hudson MicroImaging. Mr. Stark was an instructor for a workshop entitled "Arrangement and Description: Introduction to Archival Processing".

On Wednesday, November 13 at CCSU Barbara Austen met with Victor Geraci of the History Department at Central Connecticut State University (CCSU) concerning an upcoming issue of Connecticut History devoted to the O'Neill administration.