Public Records Administrator

Tel: 860-757-6540, Fax: 860-757-6542
Office Hours: 9:00 a.m. - 4:30 p.m., Monday - Friday.
Closed State Holidays.
Public Records Administrator: Eunice G. DiBella
Connecticut State Library
231 Capitol Avenue, Hartford, CT 06106

The Office of the Public Records Administrator [OPRA] is responsible for designing and implementing the Public Records Program for local government agencies and for state agencies within the executive department of government.

OPRA oversees the life cycle of public records; develops standards for record creation, including permanent papers and records stored in electronic format;  publishes records retention schedules and provides records management guidelines. It publishes manuals, general letters, guidelines and standards to keep state and local government agencies informed about current records management issues and requirements. By statute, the Public Records Administrator and State Archivist must approve the disposition of all public records.

In addition, OPRA provides records management guidelines for local government offices; publishes regulations regarding the construction of town record storage vaults and the creation of permanent land maps filed with town clerks; and conducts the annual examination of land record indexes. OPRA also administers grants to municipalities to enhance or improve the preservation and management of local historic documents through the Historic Documents Preservation Program. 

It also has administrative responsibility for the State Archives and the State Records Center.

State Records Management Program Municipal Records Management Program
  • Forms
  • Records management liaison designation, records retention schedule development, disposition and/or transfer of state government records, removal of data from state records and for certification of microfilming, imaging, data processing and storage facilities
  • State Records Center
  • Contact information, hours of operation and other relevant information [To obtain specific forms for records transfers, reference requests or disposal use the Forms link above.]
  • Training
  • Information on workshops and training for Agency RMLOs and other staff

 

 
  • Forms
  • Disposal authorization requests, certification microfilming, imaging, and data processing systems, and removal of personal data files from municipal records
  • Regulations
    State regulations concerning inspection of land records and indices, municipal vaults and the filing of maps on land records
  • Resources
    Information regarding professional education, records management software, vendors, state contract purchasing and other relevant topics

Historic Documents Preservation Program
The Public Records Administrator administers a dedicated fund and a grant program utilizing those funds to enhance or improve the preservation and management of municipal records and historic documents as authorized by Sections 11-8i through 11-8n of the Connecticut General Statutes.
  • Grant Program Information
    Program scope and FAQs regarding the grant program for the preservation and management of local government records
  • Grant Program Guidelines 
    Eligibility requirements and instructions for municipalities interested applying for a targeted, competitive, or disaster recovery grants
  • Grant Program Forms
    Application forms, end of project reporting and evaluation forms, and town monthly recording forms,
  • Workshops  
  • Information on upcoming workshops sponsored by the grant program for town clerks or their designees
  • Resources
    Information on records management, archival preservation, professional education, vendors, state contract purchasing and other relevant topics
  • CONNservator
    Newsletter of Office of the Public Records Administrator
  • In the News
  • Local and state news articles concerning the grant program and local projects
  • Legislation
  • Connecticut General Statutes affecting the grant program including citation and text

 

 

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