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This document was prepared by the Connecticut State Library and is provided for the convenience of the reader.  This is not the official version of the regulations.  The official regulations are published by the State of Connecticut, Judicial Branch, Commission on Official Legal Publications, in the Connecticut Law Journal. In the event there is inconsistency between this document and the regulations published in the Connecticut Law Journal, the Connecticut Law Journal publication will serve as the official version.

 

Regulations of Connecticut State Agencies 

 

Filing Requirements for Maps

 

Sec. 11-8-19.   Filing requirements for maps

Section 11-8-19 to 11-8-25 inclusive apply to the filing requirements for maps that are received and placed on file in the office of the town clerks of the towns pursuant to Connecticut General Statutes, Section 7-31 and Section 7-32.

(Effective November 25, 1991)
 

Sec. 11-8-20.   Definitions

For purposes of sections 11-8-19 to 11-8-25, inclusive of these regulations

(a) "Map(s)" shall be considered to mean a representation on a plane surface, at an established scale, of the physical features (natural, artificial, or both) of a part or the whole of the earth's surface. This definition includes, but shall not be limited to, drafting of survey results, engineering design plans, and condominium or other architectural plans prepared for recording on the land records.

(b) "Live Seal" means raised seal.

(c) "Live Stamp" means an original stamp.

(d) The "producer" of an original map for filing is the person who draws the map: the "producer" of a copy of a map for filing is the person or company that creates the reproduction.

(Effective November 25, 1991)
 

Sec. 11-8-21.   Map standards

(a) Maps bearing a date of October 1, 1974 or later, submitted to the town clerk, shall be of a process approved by the public records administrator and the process shall be identified by the producer on the map submitted.

(b) Maps presented to town clerks for filing on or after January 1, 1992 shall be produced by one of the following processes: 1) wash-off photographic polyester film, 2) fixed line photographic polyester film, 3) original ink drawing on polyester film or linen. The Office of the Public Records Administrator shall have the authority to revise these accepted processes periodically, and shall maintain a current list of approved reprographic processes for filing requirements for maps.

(c) Maps presented to town clerks for filing on or after January 1, 1992 shall be identified as to the reproduction process used by the producer, e.g., "wash-off" or "fixed line photographic." This process will be certified by a live stamp applied by the producer. This stamp will be affixed with indelible red ink. The stamp shall include the name of the producer and the process used. It shall measure 1" x 2". Original ink drawings will be so identified using the same process described above.

(d) The thickness of the material on which maps are drawn or reproduced shall be no less than .003. The polyester shall be either matte on one side or matte on both sides.

(e) The public records administrator shall notify the State Board of Examiners for Professional Engineers and Land Surveyors and other concerned agencies as to which materials and photographic processes are acceptable for maps that are submitted for filing and preservation.

(f) Maps presented for record and preservation shall not be accepted if any part is attached/glued to its surface. The legibility of all data reflected on any map filed for record and preservation shall be beyond question. Maps presented for filing with illegible or questionable images shall be rejected.

(g) The size of maps filed for record in the office of the town clerk shall conform with the requirements set forth in Section 7-31 of the General Statutes.

(h) Each map, plan, drawing, or specification shall contain a live seal or live stamp of the design professional within whose area of expertise or professional discipline the document falls pursuant to Section 20-304 of the General Statutes.

(i) Security film of maps placed on file in the office of the town clerk shall be required and stored in a manner similar to security film of deeds. Photographic reproduction must be provided pursuant to Section 7-31 of the General Statutes.

(Effective November 25, 1991)
 

Sec. 11-8-22.   Map standards--exceptions

(a) Public service companies are exempt from the requirement that land maps filed by them must be sealed and/or signed by a land surveyor, as set forth in section 20-309. However, maps must conform to size and material requirements. Maps filed for record that are not to scale shall reflect that fact.

(b) Maps placed with the town clerk by municipal, state or federal agencies for temporary exhibit and public reference need not conform to Sections 11-8-19 to 11-8-25, inclusive of these regulations, which only apply to maps filed for record.

(Effective November 25, 1991)
 

Sec. 11-8-23.   Receipt of maps

(a) All maps delivered to the town clerk for filing, must be properly drawn, signed, and sealed. He/she shall immediately endorse upon the face of each map the day, month, year, and time it was received pursuant to Section 7-24 of the General Statutes.

(b) Each map shall be assigned and marked with an identification number, and must be reflected in the map indexes.

(Effective November 25, 1991)
 

Sec. 11-8-24.   Index of maps

(a) Town clerks shall maintain two separate map indexes pursuant to section 7-32 of the General Statutes.

(b) For locating and reference purposes, each indexing shall also show the map identification number assigned by the town clerk.

(c) Condominium building plans filed pursuant to Section 47-71(e) of the General Statutes for recording purposes shall be received and indexed as maps.

(Effective November 25, 1991)
 

Sec. 11-8-25.   Photographic reproduction of maps

The photographic reproduction of maps is approved. Reproduction methods shall require that the original maps be available for reference pursuant to Section 7-31 of the General Statutes.

(Effective November 25, 1991)
 

Sec. 11-8-26.   Storage of maps

(a) Maps require the security set forth in Section 7-27 of the General Statutes for public records. Selectmen, chief administrative officers or elected bodies shall be required to provide map cases or bindings in which original maps are to be preserved. Maps shall not be mounted on boards or any other material, and shall not be folded.

(b) Valuable old paper maps with cloth backing shall be filed flat (not rolled). All repairs to valuable maps shall be performed by a professional conservator approved by the Office of the Public Records Administrator.

(Effective November 25, 1991)

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