Office of the Public Records Administrator

Records Retention Schedules

Regulations and Statutes

• Records Retention Schedules for Towns, Municipalities, and Boards of Education

• Records Retention Schedules for State Agencies

(Some files are provided in Portable Document Format (PDF) and require Adobe Acrobat Reader for viewing. If you can not access them, please email the webmaster for an alternate version.)

• Examination of Land Records (RSA 11-8-13 to 11-8-18)

• Filing Requirements for Maps (RSA 11-8-19 to 11-8-26)

• Standard for Fire-Resistive Vaults and Safes (RSA 11-8-1 to 11-8-12)

• Compilation of Public Records Laws (CGS rev. to Jan 1, 2009)

Forms

State Agencies

• Records Disposal Authorization (Form RC-108)

  • Word Document

  • Excel Spreadsheet

  • PDF

• Records Inventory Worksheet (Form RC-104)

  • Word Document

  • PDF

• Records Management Liaison Officer Designation (Form RC-078)

  • Word Document

  • PDF

• Records Retention Schedule Worksheet (Form RC-050W)

  • Word Document

• Request for Removal of Personal Data Files from Agency Records (Form RC-077)

  • Word Document

  • PDF

• State Archives Memorandum of Transfer

  • PDF

• State Records Center Records Storage List  (Form RC-100)

  • Word Document

• State Records Center Reference Request  (Form RC-200) 

  • Word Document

  • PDF

• Data Processing Certificate of Compliance

  • Word document

  • PDF

• Digital Imaging Certificate of Compliance

  • Word document

  • PDF

• Microfilm Certificate of Compliance

  • Word document

  • PDF

• Certification Target for Microfilmed Public Records

  • Word document

  • PDF

• Examination of Indexes and Inspections of Land Records of the Towns

  • Word document

  • PDF

• Records Disposal Authorization (Form RC-075)

  • Word document

  • PDF

  •  

• Request for Removal of Personal Data Files from Town and Municipal Records (Form RC-076)

  • Word document

  • PDF

• Historic Documents Preservation Grant Forms

Guidelines and Standards

State Agencies

General

Municipal Government

• Offsite Public Records Storage Facilities (General Letter #2008-3) PDF

• Transfer of Records to State Records Center  (General Letter #2008-2) PDF

• Transfer of Records to the State Archives (General Letter #2009-1) PDF

• Managing Change (a guide to records management procedures during reorganization, consolidation, relocation, or closure of state facilities or programs) PDF

• Management and Retention of E-mail and other Electronic Messages (General Letter #2009-2) PDF

• Microfilming Standards for Public Records (General Letter #96-2)

• Required Minimum Standards for Public Records Storage Facilities

• Standard Paper For Permanent Records (General Letter #91-1)

• Standards for the Use of Imaging Technology (General Letter #2001-1)

• Guidelines for Vault Size for Storage of Municipal Records PDF

• Historic Documents Preservation Grant Guidelines

• Licensing Requirements for Design Professionals Filing Maps  (General Letter #2005-1) PDF

• Format Requirements for Land Records and Indices (General Letter #2006-1) PDF

• "PA 97-89, An Act Concerning the Recording, Copying and Maintenance of Certain Public Records" (General Letter M97-1)

• Public Access to Electronic Indexing Systems Mandated by the General Assembly  (General Letter #2008-1) PDF

Publications

The CONNservator newsletter of the Office of the Public Records Administrator

Annual Report to the Joint Standing Committee on Government Administration.

2009  September

2008  February    August

2007  March        August

 

2006  March        August

2005  March        September

2004  February    September

 

2003  February    August

2002  February    August

2001  January     March       August

 

2000  November  

Grant Program

January 2009

January 2008

January 2007

January 2006

January  2005

January  2004

 CSL Preservation

September 2009

September 2008

September 2007

September 2006

September 2005

September 2004

September 2003

September 2002

Records Management Resources

Records Management Terms (2009)

Pursuant to Sections 11-8k to 11-8m of the Connecticut General Statutes, the State Library and the Public Records Administrator must submit annual reports concerning the State Library's preservation activities and the municipal grants funded through the Historic Documents Preservation Program.

Disaster Recovery Information

Disaster Recovery Plan for Connecticut State Agencies, Towns and Municipalities (1999)

Northeast Document Conservation Center: dPlan™  The Online Disaster-Planning Tool

National League of Cities Municipal Action Guide: Protecting Essential Records from Disasters (Mar 2009)

(These files are provided in Portable Document Format (PDF) and require Adobe Acrobat Reader for viewing. If you can not access them, please email the webmaster for an alternate version.)