|
|
|
Preserving the Past, Informing the Future | Skip Navigation Links |
Office of the Public Records Administrator
Forms, Guidelines and Publications
Disaster Planning and Recovery | Forms | Guidelines | Publications | Retention Schedules | Regulations and Statutes
Return to Main Public Records Page
Records Retention Schedules
Regulations and Statutes
Examination of Land Records (RSA 11-8-13 to 11-8-18)
Filing Requirements for Maps (RSA 11-8-19 to 11-8-26) [rev. January 28, 2010]
Real Property Electronic Recording (RSA 7-35ee-1 to 7-35ee-10) NEW [eff. April 1, 2013]
Standard for Fire-Resistive Vaults and Safes (RSA 11-8-1 to 11-8-12)
Compilation of Public Records Laws (CGS rev. to Jan 1, 2011) PDF
Forms
General
Probate Post-1921 Records Disposition Authorization (Form RC-073) PDF
Public Records Complaint (Form RC-010) WORD
Public Records Storage Facility Pre-Inspection Profile (Form RC-150) WORD
Records Retention and Disposition Policy: Acknowledgement of Receipt (Form RC-001) WORD
Municipal Government
Data Processing Certificate of Compliance WORD
Note: State Agencies should use the new Form RC-109 listed below
Examination of Indexes and Inspections of Land Records of the Towns (Form RC-074) WORD REVISED
Records Disposition Authorization (Form RC-075) WORD
Request for Removal of Personal Data Files from Town and Municipal Records (Form RC-076) WORD
State Agencies
Certificate of Records Disposition for Information Systems Records (Form RC-109) WORD
Records Disposition Authorization (Form RC-108) WORD
Records Inventory Worksheet (Form RC-104) WORD
Records Management Liaison Officer Designation (Form RC-078) WORD REVISED
Records Retention Schedule Worksheet (Form RC-050W) WORD
Request for Removal of Personal Data Files from Agency Records (Form RC-077) WORD
State Records Center Records Storage List (Form RC-100) WORD
State Records Center Reference Request (Form RC-200) WORD
Guidelines and Standards
General
Disposition of Public Records (Public Records Policy #05) PDF
Management and Retention of E-mail and other Electronic Messages (General Letter #2009-2) PDF
Microfilming Standards for Public Records (General Letter #96-2) PDF
Standard Paper For Permanent Records (General Letter #91-1) PDF
Standards for Public Records Storage Facilities (Public Records Policy #03) PDF
Standards for the Use of Imaging Technology (General Letter #2001-1) PDF
Municipal Government
Corrections to Land Record Index Volumes (General Letter #92-2) PDF
FAQ for Town Clerks: The Regulation concerning Real Property Electronic Recording NEW PDF
Guidelines for Vault Size for Storage of Municipal Records PDF
Licensing Requirements for Design Professionals Filing Maps (General Letter #2005-1) PDF
Format Requirements for Land Records and Indices (General Letter #2006-1) PDF
"PA 97-89, An Act Concerning the Recording, Copying and Maintenance of Certain Public Records" (General Letter M97-1) PDF
Public Access to Electronic Indexing Systems Mandated by the General Assembly (General Letter #2008-1) PDF
Recording of Land Record Instruments Containing Graphical Representations (General Letter #2010-3) PDF
Use of Portable Flatbed Scanners to Copy Public Records (General Letter #2010-2) PDF
State Agencies
Records Management Liaison Officer (RMLO) and Assistant RMLO - Appointment and Duties (Public Records Policy #07) PDF REVISED
Retention of Records for Agency Closures, Mergers, and Consolidations (Public Records Policy #06) PDF
Transfer and Storage of Records at the State Records Center (Public Records Policy #10) PDF
Transfer of Records to the State Archives (General Letter #2009-1) PDF
Disaster Planning and Recovery Information
Note: Agencies and municipalities must notify the Office of the Public Records Administrator in the event of any damage to records and may not dispose of any damaged records without first obtaining approval from this office.
Intrastate Mutual Aid Compact [Section 28-22a Connecticut General Statutes]
Emergency Response and Recovery Services for Records and Collections - State Contract #11PSX0299 (available to state agencies and political subdivisions)
Council of State Archivists: Intergovernmental Preparedness for Essential Records Project [IPER]
Northeast Document Conservation Center: dPlan™ The Online Disaster-Planning Tool
Northeast Document Conservation Center: Emergency Management Leaflets.
Northeast Document Conservation Center: Risk Assessment for Disaster Planning free webinar (audio recording)
National League of Cities Municipal Action Guide: Protecting Essential Records from Disasters (Mar 2009) PDF
Secretary of the State - Model Elections Emergency Contingency Plan (September 2012)
Publications
Records Management Terms (2011) PDF
Annual Report to the Joint Standing Committee on Government Administration.
Pursuant to Sections 11-8k to 11-8m of the Connecticut General Statutes, the State Library and the Public Records Administrator must submit annual reports concerning the State Library's preservation activities and the municipal grants funded through the Historic Documents Preservation Program.
CSL Preservation Activities
Historic Documents Preservation Grants
The CONNservator: newsletter of the Office of the Public Records Administrator