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Preserving the Past, Informing the Future | Skip Navigation Links |
Office of the Public Records Administrator
Forms, Guidelines and Publications
Forms | Guidelines | Publications | Retention Schedules | Regulations and Statutes
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Records Retention Schedules
Regulations and Statutes
Examination of Land Records (RSA 11-8-13 to 11-8-18)
Filing Requirements for Maps (RSA 11-8-19 to 11-8-26) [rev. January 28, 2010]
Standard for Fire-Resistive Vaults and Safes (RSA 11-8-1 to 11-8-12)
Compilation of Public Records Laws (CGS rev. to Jan 1, 2009) PDF
Forms
General
Municipal Government
Examination of Indexes and Inspections of Land Records of the Towns (Form RC-074) (WORD) (PDF)
Records Disposition Authorization (Form RC-075) (WORD) (PDF)
Request for Removal of Personal Data Files from Town and Municipal Records (Form RC-076) (WORD) (PDF)
State Agencies
Records Disposition Authorization (Form RC-108) (WORD) (PDF)
Records Management Liaison Officer Designation (Form RC-078) (WORD) (PDF)
Records Retention Schedule Worksheet (Form RC-050W) (WORD)
Request for Removal of Personal Data Files from Agency Records (Form RC-077) (WORD) (PDF)
State Archives Memorandum of Transfer (PDF)
State Records Center Records Storage List (Form RC-100) (WORD)
State Records Center Reference Request (Form RC-200) (WORD)
Guidelines and Standards
General
Management and Retention of E-mail and other Electronic Messages (General Letter #2009-2) PDF
Microfilming Standards for Public Records (General Letter #96-2)
Required Minimum Standards for Public Records Storage Facilities
Standard Paper For Permanent Records (General Letter #91-1)
Standards for the Use of Imaging Technology (General Letter #2001-1)
Municipal Government
Guidelines for Vault Size for Storage of Municipal Records PDF
Licensing Requirements for Design Professionals Filing Maps (General Letter #2005-1) PDF
Format Requirements for Land Records and Indices (General Letter #2006-1) PDF
"PA 97-89, An Act Concerning the Recording, Copying and Maintenance of Certain Public Records" (General Letter M97-1)
Public Access to Electronic Indexing Systems Mandated by the General Assembly (General Letter #2008-1) PDF
State Agencies
Offsite Public Records Storage Facilities (General Letter #2008-3) PDF
Transfer of Records to State Records Center (General Letter #2010-1) PDF
Transfer of Records to the State Archives (General Letter #2009-1) PDF
Managing Change: a guide to records management procedures during reorganization, consolidation, relocation, or closure of state facilities or programs PDF
Disaster Planning and Recovery Information
Disaster Recovery Plan for Connecticut State Agencies, Towns and Municipalities (1999) PDF
Northeast Document Conservation Center: dPlan™ The Online Disaster-Planning Tool
National League of Cities Municipal Action Guide: Protecting Essential Records from Disasters (Mar 2009) PDF
Publications
Annual Report to the Joint Standing Committee on Government Administration.
Pursuant to Sections 11-8k to 11-8m of the Connecticut General Statutes, the State Library and the Public Records Administrator must submit annual reports concerning the State Library's preservation activities and the municipal grants funded through the Historic Documents Preservation Program.
2002
2003
2004
2008
2009
2010
CSL Preservation
The CONNservator: newsletter of the Office of the Public Records Administrator
Records Management Terms (2009) PDF