Office of the Public Records Administrator

Records Retention Schedules

Regulations

• Records Retention Schedules for Towns, Municipalities, and Boards of Education
• Records Retention Schedules for State Agencies

(Some files are provided in Portable Document Format (PDF) and require Adobe Acrobat Reader for viewing. If you can not access them, please email the webmaster for an alternate version.)

• Examination of Land Records

• Filing Requirements for Maps

• Standard for Fire-Resistive Vaults and Safes

Forms

State Agencies

• Records Inventory Worksheet  (Form RC-104 rev.)

• Record Retention Form Worksheet   (Form RC-50W)

• Request for Removal of Personal Data Files from Agency files (Form RC-077) 

• Records Management Liaison Officer Designation (Form RC-078 rev.)

• Records Storage List (Form RC-100 rev.)

• Reference Request Form [State Records Center] (Form RC-200) 

• Destruction Request Form (Form RC-108)
  • Word Document
  • Excel Spreadsheet

• Certificate of Compliance

  • Data Processing
  • Imaging
  • Microfilm

• Records Certification

  • Microfilm

• Conduct of the Examination of Indexes of the Land Records

  • Word document
  • PDF
• Historic Documents Preservation Grant Forms
• Records Disposal Authorization (Form RC-075)
  • Word document
  • PDF
  •  
• Request for Removal of Personal Data Files from Town and Municipal Records  (Form RC-076 rev)

Guidelines and Standards

• Transfer of Records to State Records Center (General Letter #10 revised 3/15/04)

• Electronic and Voice Mail; A Management and Retention Guide for State and Municipal Government Agencies (General Letter 98-1)

• Microfilming Standards for Public Records (General Letter 96-2)

• Required Minimum Standards for Public Records Storage Facilities

• Standard for Fire-Resistive Vaults and Safes

• Standard Paper For Permanent Records (General Letter 91-1)

• Standards for the Use of Imaging Technology (General Letter #2001-1)

• Guidelines for Vault Size for Storage of Municipal Records

• Historic Documents Preservation Grant Guidelines

• Licensing Requirements for Design Professionals Filing Maps (General Letter #2005-1)
• Format Requirements for Land Records and Indices (General Letter #2006-1)

• Public Access to Electronic Indexing Systems Mandated by the General Assembly  (General Letter #2008-1) 

Publications

The CONNservator, newsletter of the Office of the Public Records Administrator

• 2008  February

• 2007  March             August

• 2006  March                 August

• 2005  March                 September  

• 2004  February            September     

• 2003  February            August  

• 2002  February            August

• 2001  January               March               August  
• 2000  November  

Annual Report to the Joint Standing Committee on Government Administration.

Sections 11-8k through 8m of the Connecticut General Statutes require that the State Library and the Public Records Administrator submit annual reports concerning the preservation activities of the State Library and the grants awarded through the Historic Documents Preservation Program

January 2008

January 2007

January 2006

September 2007

September 2006

January  2005

January  2004

September 2005

September 2004

September 2003

September 2002

(These files are provided in Portable Document Format (PDF) and require Adobe Acrobat Reader for viewing. If you can not access them, please email the webmaster for an alternate version.)

Legislation

• "An Act Concerning the Recording, Copying and Maintenance of Certain Public Records"
• [PA 97-89]
•  
• "An Act Concerning Real Estate Filings and The Preservation of Historic Documents"
• [PA 00-146]